Program/Financial Assistant

GULFCOAST NORTH AREA HEALTH EDUCATION CENTER INC; Wesley Chapel (FL); On-site; USD 17,047 - 24,280; Part time

Benefits offered by this job

Paid time off

Paid holidays

Job summary

A community health organization in Wesley Chapel is seeking a part-time Program/Financial Assistant for the Tobacco Free Florida AHEC Cessation Program. This role includes managing client files, conducting program outreach, processing invoices, and ensuring compliance with grant requirements. Ideal candidates will have strong organizational skills, proficiency in Microsoft Office Suite, and a high school diploma or equivalent. Pay starts at $15.00 per hour, with benefits including paid time off and holidays.

Qualifications

• High school diploma or equivalent is required.
• Driver’s License is required.

Responsibilities

• Conduct referral calls and enroll clients into programs.
• Manage client files for accuracy and confidentiality.
• Support outreach activities and event logistics.
• Assist with scheduling, reporting, and operational tasks.
• Process invoices and expense reports.
• Maintain accurate financial records for audits.

Skills

Proficiency in Microsoft Office Suite

QuickBooks or similar accounting software

Strong organizational skills

Excellent attention to detail

Ability to handle confidential information

Education

High school diploma or equivalent

Driver’s License

Job description

GULFCOAST NORTH AREA HEALTH EDUCATION CENTER INC

Gulfcoast North Area Health Education Center, Inc. (GNAHEC) connects students to careers, professionals to communities and communities to better health. We inspire, train, recruit and retain a diverse and broad range of health professionals to practice in communities where the need is greatest.

Program/Financial Assistant – Tobacco Free Florida AHEC Cessation Program (Part‑time)

This part‑time Program/Financial Assistant supports both program operations and financial processes for the Tobacco Free Florida AHEC Cessation Program. The role ensures smooth delivery of services and compliance with grant requirements, balancing administrative and financial tasks in a collaborative environment.

Key Responsibilities

• Conduct referral calls and enroll clients into tobacco cessation and other health programs.
• Manage client files, ensuring accuracy and confidentiality in compliance with program standards.
• Support the Marketing Coordinator with outreach activities, promotional materials, and event logistics.
• Assist program staff with scheduling, reporting, and day‑to‑day operational needs.
• Assist the Financial Manager with reviewing monthly staff travel and overnight travel documentation.
• Process invoices and expense reports in accordance with organizational and grant guidelines.
• Prepare financial documents and assist with quarterly reporting for the Tobacco Free Florida program.
• Maintain accurate financial records for audits and compliance purposes.

Administrative Duties

• Respond to inquiries from clients, staff, and community partners.
• Prepare correspondence and program materials for internal and external use.
• Maintain organized filing systems (electronic and paper) for program and financial records.

Skills

• Proficiency in Microsoft Office Suite and QuickBooks (or similar accounting software).
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy in financial and program reporting.
• Ability to handle confidential information and meet deadlines.

Core Competencies

• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively with program staff and community partners.
• Problem‑solving and critical‑thinking abilities.
• Commitment to Gulfcoast North AHEC’s mission and values.

Job Details

Job Type: Part‑time

Pay: $15.00 per hour

Benefits:

• Paid time off
• Paid holidays

Seniority level: Entry level

Qualifications

• High school diploma or equivalent (Required)
• Driver’s License (Required)

Location

Wesley Chapel, FL