Program Eligibility Analyst

Community Action Partnership of San Luis Obispo County, Inc.; San Luis Obispo (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

Community Action Partnership of San Luis Obispo County, Inc. is looking for a Program Eligibility Analyst. This position involves providing administrative and analytical support for Early Head Start, Head Start, and State Child Development Programs.

The ideal candidate must possess strong organizational skills, fluency in multiple languages, and experience in administrative functions. Responsibilities include reviewing reports, data entry, and collaborating with various departments to ensure compliance.

Qualifications

• Two years of experience in administrative functions, case management, or related field.
• Required experience as a Program Eligibility Specialist I or equivalent.
• Fluency in two or more languages is essential.

Responsibilities

• Review and audit monthly attendance and parent fee reports for compliance.
• Perform data entry in NOHO and ChildPlus systems.
• Resolve discrepancies between paper and electronic records.
• Track trends in error and delinquent parent fees.
• Prepare reimbursement requests and support approval processes.
• Collaborate with Program Eligibility Specialists and Finance department.

Skills

Fluency in two or more languages

Detail-oriented

Technological skills

Data entry and maintenance

Education

Bachelor’s Degree

Experience in administrative functions

Tools

Excel

Google Suite

PowerPoint

Word

Job description

Southwood Admin, 1030 Southwood Dr, San Luis Obispo, California, United States of America

Job Description

Posted Thursday, July 2, 2026 at 10:00 AM

Helping People. Changing Lives.

Please note that this is a limited term position and is estimated to end December 2026. The ideal candidate will be fluent in two or more languages, including one that supports the needs of the program and community.

Under supervision of the Program Eligibility & Contracts Supervisor, provides administrative and analytical support for the Early Head Start, Head Start, and State Child Development Programs. This position is most suited to staff who enjoy paperwork, are detailed oriented, can work accurately with numbers, and have the ability to get along well with the public. This position requires technological skills, and the ability to use Excel, Google Suite, PowerPoint, and Word. The ability to organize and work with minimum supervision is essential.

What we are seeking in the ideal candidate

• Combination of related education and/or experience equal to two years performing administrative functions, case management, eligibility determinations, and/or related field. One of the years must be experience working as a Program Eligibility Specialist I or experience equivalent to performing eligibility determinations under a California Department of Education regulation.
• Must be fluent in two or more languages, including one that supports the needs of the program and community.
• Preferred: Bachelor’s Degree.

As a program Eligibility Analyst you will

• Review, verify, and audit monthly attendance and parent fee reports for compliance with internal policies and State, licensing, and Federal regulations
• Perform accurate data entry and maintenance in NOHO and ChildPlus, including attendance, parent payments, credits, fee adjustments, and waitlist applications
• Ensure consistency between paper documentation and electronic records and resolve discrepancies
• Track error trends, delinquent parent fees, and payment plans and prepare required monthly and quarterly reports
• Prepare and submit reimbursement requests and support approval processes
• Collaborate with Program Eligibility Specialists (PES), supervisors, and the Finance department to resolve issues and respond to inquiries
• Support enrollment, waitlist, recruitment, outreach, and social media activities as assigned
• Assist with training, administrative functions, meetings, safety practices, and other duties as needed

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EOE/V/ADA/Drug Free Workplace/Asset Infused Organization. As an Equal Opportunity Employer, Community Action Partnership of San Luis Obispo County, Inc. will consider all qualified applicants without attention to race, sex, age religion, disability, national origin, veteran status, socioeconomic class, or any other protected characteristic.