Program Director

ADAPT of Hudson Valley; City of Middletown (NY); On-site; USD 63,000 - 65,000; Full time

Job summary

ADAPT of the Hudson Valley seeks a Program Manager to oversee several group homes, ensure safety, and provide direct support. You will participate in developing plans of services and coordinate incident reporting and follow-up.

The role requires a Bachelor’s degree with three years’ disability services experience and supervisory background. Proficiency in Microsoft Office and appropriate software is essential.

Qualifications

• Bachelor’s degree in related field with three years experience working with individuals with disabilities.
• Supervisory experience required.

Responsibilities

• Oversee the well-being and safety of residents in group homes.
• Develop and write plans of services.
• Coordinate incident reporting, investigation, and follow-up.
• Ensure regulatory compliance with agency and state regulations.
• Supervise Site Supervisors and conduct performance reviews.
• Manage staff scheduling, budgeting, and fleet/vehicle documentation.
• Provide training and guidance on program operations and software use.

Skills

Supervisory experience

Budget awareness

Communication skills

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Precision Care

Novatime 4000

Job description

Summary of Position

Responsible for oversight of several group homes. Participates in development and writes plans of services. Coordinates incident reporting, investigation and follow up. Follows all agency and state regulations in providing services to individuals with disabilities. Provides direct support and serves as role model, advocate, and teacher for people served.

Philosophy Statement

Individuals employed by ADAPT of the Hudson Valley shall work as a team, using a person-centered approach and utilizing AHV New Directions…New Lives philosophy to help the people we serve reach their personal goals.

Background/Education Required

Bachelor’s degree in related field plus three years experience working with individuals with disabilities. Supervisory experience is required.

Physical Requirements for Position

1. Physical lifting, pushing, pulling, stooping, bending associated with working with adults with physical disabilities.
2. Must be able to perform “SCIP‑R physical techniques and CPR/First Aid skills.
3. Working outdoors during temperate weather and driving in inclement weather as needed.

Special Requirements for Position

1. Valid driver’s license that meets agency’s and insurance company’s standards (ongoing throughout tenure)
2. Completion of all mandatory training sessions and medical documents required by organization and regulatory agencies.
3. Completion of fingerprinting requirements and subsequent clearance by OMRDD and agency guidelines.
4. Position works flexible hours, including evenings, weekends and holidays as dictated by the particular needs of the residences.
5. Must be proficient in Microsoft Office applications and have the ability and willingness to learn other agency specified software applications, including but not limited to Precision Care and Novatime 4000.

Duties & Essential Elements

1. Responsible for the well being of all people in the program. Ensure the group home environments are safe, clean, and pleasant through regular, unannounced observation and monitoring. Verify documentation (i.e., fire alarm testing, heating and cooling systems, refrigeration, etc.) is maintained per agency and manufacturer specifications. Ensure that staff are performing tasks and interacting with residents appropriately.
2. Ensure group homes are following proper fiscal procedures; verify houses are managed within budgetary parameters set forth by agency including food, household maintenance, staffing and other concerns. Discuss budget variances with Program Director & Finance Office, providing background and explanation. Coordinate internal and external audits ensuring documentation is complete and up to date. Coordinate preparation and responses to audits.
3. Follows all regulatory policies in ensuring Fire Safety, will conduct drills and make necessary changes as specified in the regulations.
4. Participates along with the team in the development of the Habilitation Plan and will be responsible for the creation of the plan. Will ensure a person centered approach utilizing AHV New Directions…New Lives philosophy, participating in meetings (clinical, house, etc.) as needed. Assure that all programmatic and billing documentation is properly maintained. Assist and teach managers in using programmatic software. Certify all Residential Habilitation Plans and Individual Plans of Protective Oversight according to agency policies and regulatory requirements.
5. Coordinates incident reporting, investigation, and responses to Incident Review Committee recommendations.
6. Supervises Site Supervisors as assigned; conduct performance reviews; make recommendations for promotions, demotions, transfers, or terminations. Conduct employment interviews and make hiring recommendations. Mediate and resolve interpersonal and programmatic issues within group home.
7. Provides oversight and guidance to the Site Supervisor to ensure the day to day operations of the group home are being met; including but not limited to the supervision of staff, schedules, maintenance, and all aspects of running the group home. Also provides oversight in ensuring that all individuals’ health, mental health, and medication management are being followed per Doctor’s orders.
8. Utilize agency personnel policies and practices in a consistent and fair fashion, ensure that managers follow appropriate human resources policies and consult with Human Resources staff as needed. Including performance, disciplinary, recruitment or other issues. Ensure staff performance documentation is accurate and consistent with agency practice. Train and develop staff, ensuring they understand job functions and duties. Act as a liaison between managers and other department staff. Provide troubleshooting oversight to deal with untoward situations, using agency protocols to govern decision process.
9. Ensures Site Supervisor is following agency protocol in maintaining agency vehicles and all documentation, including ensuring that all drivers are following agency policies regarding Fleet Vehicle Safety.

Additional Responsibilities

1. Maintains communication with families and other service providers on an ongoing and as needed basis as identified in the persons’ plan of services.
2. Adheres to all agency, state and federal rules of Confidentiality, Incident Reporting and Management, HIPAA and Corporate Compliance.
3. Will attend and participate in all trainings required by the agency and New York State per regulations.
4. Coordinates admissions and discharges while working with the Intake Coordinator.
5. Will participate and manage On – Call responsibilities along with other Program Managers to provide 24‑7 program oversight.
6. Performs other duties as assigned.

Salary Range $63,000 - $65,000