Program Coordinator, Undergraduate Enrichment Programs

University of Colorado Boulder; Boulder (CO); On-site; USD 55,000 - 60,000; Full time

Job summary

The University of Colorado Boulder is seeking a Program Coordinator of Undergraduate Enrichment Programs (UEP) to support scholars and coordinate events across Boettcher, Norlin, and Daniels Scholars, among others. The role includes coaching students, managing scholarship processes, and overseeing UEP office operations.

This on-site position requires collaboration with campus partners and a commitment to inclusive undergraduate success, with an annual hiring range of $55,100-$60,000.

Qualifications

• Bachelor's degree or an equivalent combination of education and relevant professional experience may be considered.
• 1+ years of professional experience in higher education, student services, program coordination, or a related field.
• Experience planning, coordinating, and implementing events, programs, or activities for a wide range of audiences.
• Experience providing direct student support, including advising, mentoring, or connecting individuals with appropriate resources and services.
• Experience handling administrative processes, maintaining accurate records, and coordinating multiple projects with contending timelines.
• Experience using databases, spreadsheets, and other technology systems to track information, generate reports, and support program operations.

Responsibilities

• Design, organize, and oversee logistics for academic, co-curricular, social, and cultural events across the UEP programs.
• Coordinate scholarship processes, including processing awards and maintaining the Scholarship Award Management System.
• Provide holistic student support through mentoring and connecting scholars with campus resources.
• Manage UEP office operations, including staff supervision and communications.

Skills

Organizational skills

Project management

Communication skills

Independent and collaborative work

Attention to detail

MS Office proficiency

Data handling

Education

Bachelor's degree or equivalent experience

Tools

Databases

Spreadsheets

Job description

Job Summary

The Office of Undergraduate Education is accepting applications for a Program Coordinator of Undergraduate Enrichment Programs (UEP)!UEP is an academic community of highly engaged learners. Ourprogram model is dedicated to fostering participants' holisticdevelopment as individuals, scholars, and professionals.

The Program Coordinator delivers comprehensive student support, coordinates program activities, and offers academic success coaching to participants in the Undergraduate Enrichment Program(UEP). This role involves planning and managing events across UEP’s distinctive programs, such as Boettcher Scholars, Norlin Scholars, and Daniels Scholars. Additionally, this position supports scholar recruitment, is responsible for scholarship administration, provides personalized coaching to a select group of students, and manages all aspects of the UEP office.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Office of Undergraduate Education (UE) is a campus office reporting to the Provost, comprised of programs and offices that serve all students across campus, including the University Exploration and Advising Center (UEAC); the Program in Exploratory Studies (PES); First Year Seminars (FYS); International Student Academic Success Programs; Undergraduate Enrichment Programs (UEP)(including Norlin and Boettcher Scholars; the Undergraduate Research Opportunities Program (UROP); and the Professional and Academic Conference Endowment (PACE)); the Top Scholarships Office; International Student & Scholar Services (ISSS); Education Abroad (EA); the Student Academic Success Center (SASC); the Presidents Leadership Class (PLC); and three ROTC programs (Air Force, Army, Naval).

Current key projects in UE include a focus on first-year academic programs with the development of First Year Seminars; the coordination of undergraduate academic policies; the development of a coordinated campus advising structure; and the coordination and assessment of campus retention and persistence initiatives.

What Your Key Responsibilities Will Be

Event Planning and Coordination

• Design, organize, and oversee logistics for academic,co-curricular, social, and cultural events across the UEPprograms.
• Collaborate with the Chancellor’s Office, Boettcher Foundation,and Daniels Fund to plan and carry out end-of-year events.
• Develop and implement effective advertising strategies topromote program events.
• Assess event outcomes, prepare analytical reports, andrecommend improvements for future programming.

Scholarship Pre/Post Award Coordination and Tracking

• Stay informed about national and institutional trends,policies, and best practices in scholarship programmanagement.
• Collaborate with departments, such as Scholarship Services, toensure scholarships are awarded accurately and in compliance withall relevant policies and procedures.
• Supervise the allocation of scholarships to both new andcontinuing students each semester.
• Maintain up-to-date scholarship applications, award letters,and post-award documentation within the Scholarship AwardManagement System.
• Update annual exceptions and ensure accurate data entry in theScholarship Award Management System.
• Organize application review processes, including assigningreading groups, distributing rubrics, and handling communicationswith volunteers.
• Monitor and record scholarship offers, acceptances, anddeclines, and promptly cancel unaccepted awards.
• Collect and maintain scholarship data and monitor compliancewith scholarship requirements.
• Create scholarship requirement reports.

Holistic Scholar Support

• Provide individualized holistic support to UEP scholars.
• Coordinate comprehensive student support services asneeded.
• Design personalized success plans that address each scholar’sacademic and professional goals.
• Track student progress through regular mentoring sessions andproactive communication.
• Facilitate connections to campus resources andopportunities.

Office Management

• Maintain scholar cohort lists.
• Hire, train, and supervise 1-2 student assistants.
• Coordinate purchases of office, event, and instructionalsupplies.
• Supervise all components of UEP course enrollment, includingverifying the CU Course Catalog reflects current offerings andinformation.
• Oversee and maintain UEP’s email and social media accounts,ensuring timely and professional communication.
• Develop and implement comprehensive communication strategiesfor UEP scholars, using email, newsletters, flyers, social media,and print media to keep all collaborators informed aboutprogramming and events.
• Run all aspects of the UEP website.
• Update and maintain Program Coordinator and Student Assistanthandbooks to ensure accuracy and accessibility.

What You Should Know

• This position is fully on-site and requires a willingness toaccommodate a varied schedule that includes some evening andweekend responsibilities.
• This position is not eligible for visa sponsorship now or inthe future.

What We Can Offer

The annual hiring range for this full-time position is$55,100-$60,000.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. In fact, CU Boulder has been named one of Forbes' America's BestLarge Employers , ranking #4 among large employers in Coloradoand #28 among universities nationwide. Explore additional perks andprograms through the CU Advantage program.

Be Statements

Be creative. Be impactful. Be Boulder.

What We Require

• Bachelor's degree or an equivalent combination of education andrelevant professional experience may be considered.
• 1+ years of professional experience in higher education,student services, program coordination, or a related field.
• Experience planning, coordinating, and implementing events,programs, or activities for a wide range of audiences.
• Experience providing direct student support, includingadvising, mentoring, or connecting individuals withappropriateresources and services.
• Experience handling administrative processes, maintainingaccurate records, and coordinating multiple projects withcontending timelines.
• Experience using databases, spreadsheets, and other technologysystems to track information, generate reports, and support programoperations.

What You Will Need

• Strong organizational and project management skills, with aproven track record of prioritizing responsibilities, meetingtimelines, and balancing multiple projects simultaneously.
• Ability to build positive relationships and provideindividualized, student-centered support to individuals from a widerange of backgrounds, experiences, and needs.
• Ability to work both independently and collaboratively withcampus partners and other collaborators.
• Ability to exercise sound judgment, demonstrate initiative,solve problems, and adapt to changing priorities.
• Commitment to fostering an inclusive, supportive, and engagingenvironment that promotes undergraduate student success.
• Excellent written, verbal, and interpersonal communicationskills, including the ability to communicate effectively withstudents, faculty, staff, and external collaborators.
• Strong attention to detail and proven ability to maintainaccurate records, handle confidential information, and ensure dataintegrity.
• Proficiency with Microsoft Office applications or comparablesoftware, including spreadsheets, email, and document managementtools.

What We Would Like You to Have

• Experience working in a college or university setting,particularly with undergraduate scholarship programs, honorsprograms, or high-achieving student populations.
• Experience administering scholarships, coordinating applicationand selection processes, tracking scholarship requirements, orhandling award documentation.
• Familiarity with scholarship management systems, studentinformation systems, or comparable databases.
• Experience providing holistic student support, academiccoaching, mentoring, or individualized student successplanning.
• Experience developing and implementing academic, co-curricular,social, or cultural programs for undergraduate students.
• Experience developing communication and marketing materialsusing email platforms, social media, websites, and graphic designtools.
• Experience supervising, training, or mentoring studentemployees.
• Knowledge of student development theories, student successstrategies, and promising practices in undergraduateeducation.