Program Coordinator - Transitional Studies

Olympic College; Shelton (WA); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

Deferred compensation

Tuition waiver

Sick leave

Paid holidays

EAP

Fitness center

Childcare benefits

Job summary

Olympic College's Shelton Campus seeks a Program Specialist 2 – Transitional Studies to support English for Speakers of Other Languages and Adult Basic Education programs. You will handle clerical tasks, assist students and staff, and coordinate program activities to meet goals.

Responsibilities include data management, enrollment support, outreach, and collaboration with campus departments. A background in office administration and strong communication are essential for success in a busy,

Qualifications

• High school graduate or equivalent.
• Minimum of two years of successful administrative/office experience.
• Demonstrate strong interpersonal and problem-solving skills.
• Proficient computer skills and use of software such as Microsoft Office (Word, Excel; Outlook, etc.).
• Preferred: experience in higher education and PeopleSoft.

Responsibilities

• Provide information regarding programs, policies, services, and activities to students, staff, faculty, and community members; screen calls; respond to routine inquiries; direct individuals to resources.
• Perform and coordinate administrative support functions; maintain office records and filing systems; distribute mail; prepare routine communications.
• Serve as primary contact with program participants, faculty, and the public (in-person or via our virtual lobby); provide information regarding program content, policies, procedures, and activities; promote the division on campus and with outside organizations.
• Use word processing, spreadsheet, and database software to develop and maintain records; perform advanced word-processing functions; upload/download information from state database systems.
• Administer required assessment activities for enrollment and placement for ESL and ABE students.
• Assist with outreach events/activities targeting ABE/ESL students; participate in meetings and training.
• Collaborate with campus departments to support students and program operations.
• Perform other duties as assigned.

Skills

Interpersonal skills

Problem-solving

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Program Specialist 2 – Transitional Studies

Shelton Campus

Salary:$21.48 - $28.62* Per Hour

Classification: Part-Time Hourly

Reports to:Associate Dean of Transitional Studies

This position will remain open for a minimum of seven (7) days. The College reserves the right to close the recruitment at any time after the minimum posting period once a sufficient applicant pool has been established. All classified positions will start their salary at Step A.

This position is expected to work not more than 18 hours a week; days and hours will vary depending on the current needs of the department and is not eligible for benefits.

The Program Coordinator performs work requiring knowledge and experience specific to Transitional Studies (ABE/GED/HS+, ESL). The position involves extensive interaction with students, staff, faculty, and members of the public in support of program activities and services. The Program Coordinator coordinates, schedules, and monitors program activities to ensure alignment with program goals and requirements. Responsibilities include, but are not limited to, independently performing a variety of clerical, technical, administrative, and records management functions; supporting student services and program operations; maintaining accurate program documentation and records; and coordinating activities with campus departments and other stakeholders as needed.

Reception and Customer Service

• Provide information regarding programs, policies, services, and activities to students, staff, faculty, and community members; screen calls; respond to routine inquiries; and direct individuals to appropriate campus resources.

Administrative and Office Support

• Perform and/or coordinate administrative support functions; maintain office records and filing systems; distribute incoming and outgoing mail; prepare correspondence and routine office communications.
• Serve as primary contact with program participants, faculty, and the public (in-person or via our virtual lobby); provide information regarding program content, policies, procedures, and activities; promote the division on campus and with outside organizations.

Records and Data Management

• Use word processing, spreadsheet, and database software to develop and maintain records; perform advanced word-processing functions, including merging and sorting documents, integrating text with graphics, spreadsheets, and database files, and uploading/downloading information from state database systems.

Enrollment and Assessment Support

• Administer required assessment activities associated with enrollment and placement for English for Speakers of Other Languages and Adult Basic Education students.

Outreach and Training

• Assist with outreach events/activities targeting Adult Basic Education / English for Speakers of Other Languages students. Participate in program meetings and training. (IE online CASAS Certification, LACES Reporting etc.)

Campus and Program Coordination

• Collaborate with campus departments as needed to support students and assist with program-related administrative activities.

Other

• Perform other duties as assigned.

Minimum Qualifications

• High school graduate or equivalent
• Minimum of two years of successful administrative, office, or related experience requiring intermediate proficiency in word processing, spreadsheets, and database management.
• Demonstrate strong interpersonal and problem-solving skills;
• Demonstrate proficient computer skills and use of software/programs such as Microsoft Office (Word, Excel; Outlook, etc.);

Preferred Qualifications

• Experience assisting customers regarding inquiries, complaints, and problems.
• Experience in a higher education setting.
• Experience with PeopleSoft.
• Multitask in a potentially noisy environment with frequent distractions and interruptions;
• Complete tasks with attention to detail;
• Exercise appropriate initiative;
• Work independently, with minimum supervision in an environment that requires flexibility and multitasking;
• Demonstrate success in working with individuals and groups representing a wide range of diverse cultural, geographic, and socio-economic backgrounds;
• Foster a climate of multi-cultural understanding and appreciation;
• Function successfully within an interdisciplinary team;
• Collaborate successfully with college faculty and administration to deliver successful programs;
• Establish and maintain working relationships;
• Be adaptable and flexible;
• Demonstrate an understanding of and commitment to the Olympic College mission, diversity, and learning -centered climate.

Terms of Employment

Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.

This is an hourly position scheduled to work up to 18 hours per week, with a salary of $21.48 - $28.62* hourly.

This is a part-time classified position. All classified positions will start their salary at Step A. After completing the six-month probation, your salary will increase by 2 steps. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Association (WPEA) Union. Classified positions may qualify for the following benefits:

Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan; sick leave, paid holidays, Aflac, space-available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration for on-site childcare based on space availability.

For more information regarding benefits, please click here.

Conditions of Employment

• Prior to hiring, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required for WB HB 2327.
• The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.

EEO Statement

Olympic College values equity and is an Equal Opportunity Employer and Educator. Olympic College provides equal opportunity in education and employment and does not discriminate based on race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment, including but not limited to unwelcome sexual conduct. Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and the Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Elizabeth Mohney, Title VII and Title IX, Building 5, room 538, 360-473-2848. Olympic College is a smoke-free/drug-free environment. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

Olympic College

Human Resources

1600 Chester Ave Bldg. 5 – 5th Floor

Bremerton, WA 98337

https://www.schooljobs.com/careers/olympic