Program Coordinator, STEM Learning Institute

SSP International; Northern (KY); Hybrid; USD 50,000 - 58,000; Full time

Job summary

SSP International, Inc. is seeking a Program Coordinator to provide operational and administrative support for the STEM Learning Institute.

The role partners with the Director to keep day-to-day activities running smoothly by coordinating projects, supporting educator professional learning, maintaining documentation, and managing logistics and communication. You will translate strategic priorities into organized action plans, juggling multiple priorities in a fast-paced, collaborative

Qualifications

• 2-year degree required; bachelor’s preferred for advancement.
• Experience coordinating programs, projects, or offices.
• Familiarity with STEM education and K-12 contexts.
• Strong written and verbal communication skills.
• Ability to work independently in a remote setting.

Responsibilities

• Coordinate day-to-day operations across curriculum development, professional learning, coaching, implementation and field testing.
• Schedule project meetings and agendas; record notes and action items.
• Monitor deadlines and maintain organized project documentation.
• Support educator professional learning, travel, lodging, and logistics.
• Track budgets, expenditures, stipends, and reimbursements.
• Support research and evaluation activities and data collection logistics.

Skills

Program coordination

Project management

Communication

Administrative support

Education

Two-year degree

Bachelor’s degree in education or related field

Tools

Asana

SharePoint/Google Drive

Zoom

Microsoft 365

Qualtrics

SurveyMonkey

Job description

Program Coordinator, STEM Learning Institute

Department: STEM Learning Institute

Reporting to: Director, STEM Learning Institute

Schedule: Full-time, non-exempt

Location: Remote, United States

Travel required: Approximately30 days

Pay: $24.04 - $26.44 per hour

Summary

SSP International, Inc. (SSPI) is a non-profit organization that is synonymous withexcellence in science education. At SSPI, we are guided by a mission to offer students transformational opportunities to learn, do, and belong in science. Since 1959, SSPI’s flagship program, the Summer Science Program, has offered immersive summer research experiences that ignite curiosity and inspire a lifelong passion for discovery. Guided by our mission, SSPI is focused on embracing collaboration, building a lifelong community, and fostering a diverse and inclusive environment where participants, alumni, staff, and stakeholders feel valued, supported,and empowered.With a global network of over 4,300 alumni, we continue to pave the way for the next generation ofleaders.

Moreinformationon our mission, vision, values, and programs can be found at www.ssp.org.

About the STEM Learning Institute

In January 2026, SSPI launched the STEM Learning Institute.The STEM Learning Institute pairs research-based instructional materialsdeveloped in partnership with BSCS Science Learning, an industry leader in inquiry-based instruction for over 65 years,with ongoing professional learning. This model supports educators in refiningtheir instructional practice over time and fosters a strong, collaborative community. Currently,the STEM Learning Instituteis implementing a year-long high school introductory chemistry course and professional learning program designed to support teachers and students through relevant, inquiry-driven, and engaging classroom experiences.

WhyYou’llLove This Role

We'repartneringwith leading science educators, school districts, and curriculum experts to create high-quality instructional materials and professional learning that empower teachers and inspire students. As one of the Institute's early team members,you'llhave the opportunity to help build a growing national initiative from the ground up.Asan essential member of a collaborative team,you’llhavea visibleimpact every daybyhelpingcreate thesystems, relationships, and experiences that allow educators to focus on what matters most: helping students discover the excitement of science.

Ifyou’reenergized by organizing complex projects, solving problems, supporting talented colleagues, and building something meaningful,you’llfind this work both challenging and deeply rewarding.

Position Summary

The Program Coordinator providesoperationaland administrativesupportfor the STEM Learning Institute. Working closely with the Director, this role ensures that the day-to-day activities of the Institute run efficiently by coordinating projects, supporting educator professional learning,maintainingdocumentation, managinglogistics, andfacilitatingcommunication among staff, partners, and participating school districteducators and administration.

The Program Coordinator serves as thecentral pointof coordinationforthe Institute, helping translate strategic priorities into well-organized action plans and ensuring projects move forward on schedule. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Success in this Role Includes:

• Ensure Effective ProgramExecution: Coordinateday-to-day program operations so that projectsremainorganized, major milestones are achieved on schedule, and implementation activities are completed efficiently with minimal oversight.

• Deliver Exceptional Professional LearningExperiences: Coordinatehigh-quality virtual and in-person professional learning events by ensuringlogistics, participant communications, travel, materials, and technology are organized, resulting in positive experiences for educators and facilitators.

• Foster Strong Partnerships andCommunication: Maintaintimely, professional, and responsive communication with participating educators, district leaders, consultants, and external partners, ensuring action items are tracked and follow-up occurs consistently.

• Maintain Organized Systems andDocumentation: Developandmaintainaccurate, organized, and accessible project documentation, resources, meeting records, and shared files that support efficient collaboration, informed decision-making, and organizational continuity.

• Provide Reliable Operational and FinancialSupport: Supportefficient program operations by accurately tracking budgets and expenditures, coordinating stipends and reimbursements, processingpurchasingrequests, and maintaining complete administrative records.

• Support Research andEvaluation: Coordinatelogisticsfor research and evaluation activities,including surveys, classroom observations, educator communications, and reporting,ensuring data collection is well-organized,timely, and minimally disruptive toparticipatingeducators.

• Drive Continuous Improvement:Identifyopportunities to improve processes, increase efficiency, and strengthen collaboration by recommending and implementing practical solutions that enhance the effectiveness of the STEM Learning Institute.

Essential Responsibilities

ProgramCoordination

• Coordinate day-to-day operations across curriculum development, professional learning, coaching, implementation, and field testing.

Project Management

• Scheduleand coordinate project meetingsand agendas.

• Record meetingnotes;trackdecisions andaction items.

• Monitor deadlines and remind team members of upcoming deliverables.

• Organize shared files andmaintaindocument version control.

Professional LearningCoordination

• Coordinatelogisticsfor educator learning experiences including, but not limitedto:registration,participant communications,travel,hotel reservations,catering, ground transportation,meeting space,instructional materialsprinting,shipping,technology,attendance tracking, andevaluations.

• Support facilitators before, during, and after events.

DistrictPartnerships

• Serve as anoperational contact for participating districtsby schedulingmeetings,coordinating communications,tracking district needs,maintainingimplementation calendars,supporting teacher onboarding,coordinating coaching schedules, andresponding to routine questions.

Curriculum Support

• Coordinate curriculum development activitiesby schedulingreview meetings,organizing reviewer feedback,maintainingversion control,tracking revisions,preparing curriculum documents, andorganizing digital resources.

Research & Evaluation

• Coordinate implementation activities related to evaluation, includingsurveyadministration,participant communication,consent documentation,scheduling observations,classroom implementation calendars, anddata collectionlogistics.

• Collaborate closely with the research and evaluationteam to reducethe burdenon participating educators whilemaintaininghigh-quality implementation.

Budget & Administrative Support

• Assistwith budgettracking,expense reconciliation,consultant payments,teacher stipends,reimbursements,purchasing,contracts, andinvoice tracking.

• Maintainaccurateprogram records.

Communications

• Support internal and external communicationsthrough meetingcoordination, websitecontent,district updates,presentation preparation,board reports,document formatting, andproofreading.

Systems & Organization

• Maintain organized systemsfor projectdocumentation,implementationresources,curriculum files,contracts,district contacts,meeting notes,professional learning materials, andevaluation documentation.

• Maintainorganized documentation using Asana, SharePoint/Google Drive, and other collaboration tools.

• Organize and filecurriculum review documents, meeting notes, implementation guides, and sharedresources.

• Recommend improvements to increase efficiency and consistency across the Institute.

Education and Experience

Required:

• 2-year degree in any field

• Two years of experience in program, project, or office administration oran equivalentcombination of education and experience

Preferred:

• Bachelor’s degree in education, business administration, project management, communications, nonprofit management, ora relatedfield (or equivalent professional experience).

• Experience working withK-12 education programs (formal or informal)

• Experience supporting educator professional learning.

• Experience coordinating travel, meetings, or conferences.

• Experience preparing reports, presentations, and executive materials.

Qualifications

• Familiarity with STEM education.

• Experience with project management softwareand collaboration tools (e.g., Asanaor similar platforms)

• Experience with Microsoft 365 and Google Workspace.

• ExperienceusingZoom, Teams, Canva, Qualtrics, SurveyMonkey, or similar platforms.

• Self-motivated with a demonstrated ability to work independently in a fully remote environment, effectively managing time, prioritizing tasks, and meeting deadlines while staying responsive and communicative.

• Demonstrates commitment to SSPI’s Mission and Values in their daily work and interactions.

Working Conditions

The working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Constantlyoperatesa computer.

• The ability toobservedetails at a close range and the ability to adjust focus.

• The ability to communicate information and ideas so others will understand.

• On-site programassistancerequiresthe ability to lift and move materials and climb stairs.

• Travel to twice-yearly in-person staff meetingsand other program-related travel.

• Travel may involve extended time away from home in airports, hotels,andprospective/existing partnering districts and conferences.

• The position may require the flexibility to work outsidestandard business hours duringkeyprogram periods such as the Summer Institute or Unit launches.

Clearance Requirements

• Authorization to work in the United States

• Backgroundclearance,includingpossiblyLevel2fingerprinting