Program Coordinator (Full Time)

Silicon Valley Education Foundation; San Jose, Northern (CA, KY); Hybrid; USD 73,000 - 75,000; Full time

Job summary

Silicon Valley Education Foundation in San Jose is seeking a highly organized Program Coordinator to manage the day‑to‑day operations of the 49ers STEM Leadership Institute.

You will oversee admissions, data systems, instructional support, communications, and project management across two labs, coordinating with districts, teachers, families, and industry partners. The role requires strong admin skills and a passion for STEM education.

Qualifications

• Strong administrative, clerical, and documentation skills.
• Excellent organizational and project management abilities.
• Proficient in Excel, Google Sheets, and related data tools.
• Experience with survey tools, data visualization, and report generation.
• Familiarity with FormAssembly, Formstack, SurveyMonkey, Salesforce and Student Information Systems.
• Ability to manage multiple projects independently and meet deadlines.
• Experience coordinating events and managing educational data systems.
• Comfortable working with youth in educational or enrichment settings.
• Professional discretion in handling sensitive student and program data.
• Proficiency with Google Workspace, Google Classroom, and basic web content editors.
• Background in STEM education, youth programming, or nonprofit environments.

Responsibilities

• Oversee admissions process for students grades 6–10.
• Create admissions calendar and manage timelines.
• Maintain admissions records and coordinate with teachers.
• Coordinate with SCUSD communications and manage newsletters and campaigns.
• Develop and maintain data collection calendars and dashboards.
• Provide on-site support for events, including some weekends.
• Lead internal project planning meetings and track deliverables.
• Manage files, forms, records, and cross-functional communications.
• Supervise students during Extended Hours, events, and field trips.

Skills

Administrative skills

Project management

Event coordination

Youth programming

Tools

Microsoft Excel

Google Sheets

FormAssembly

Formstack

SurveyMonkey

Salesforce

Student Information Systems

Google Classroom

Canva

Job description

Silicon Valley Education Foundation (SV[e]F) is the largest educational nonprofit in Silicon Valley. Our mission is to deliver and advocate for equitable STEM education that inspires and prepares students for college and careers. We are guided by the belief that all students are capable of pursuing higher education and boosting their future economic mobility regardless of their background. SV[e]F has an established legacy of providing proven STEM programs and being profoundly committed to empowering students to graduate high school career and college ready. The impact of our work is evident in our strong partnerships with districts and donors in closing the achievement gap and the creation of a workforce that has the skills to meet 21st century needs.

POSITION SUMMARY

Program Overview

The 49ers STEM Leadership Institute (SLI), created in partnership with the San Francisco 49ers, the Silicon Valley Education Foundation (SVEF), and the Santa Clara Unified School District (SCUSD), is a six-year program that will prepare students with high academic potential to be outstanding. SLI began in Summer 2014 with a cohort of 60 incoming seventh-grade students. A new cohort of 60 incoming seventh graders is selected through a competitive application process each year, and students advance with their cohort to the next grade level. By the end of the six-year rollout process, there will be a total of 360 students from grades 7 – 12 involved in the program, located at two state-of-the-art digital fabrication labs at Cabrillo Middle School and Santa Clara High School in the Santa Clara Unified School District. Students complete a rigorous college preparatory curriculum, engage in STEM projects and competitions, and participate annually in 300+ hours of additional learning time.

Position Overview

Program Coordinator plays a key role in managing the day-to-day operations and long-term projects of the 49ers STEM Leadership Institute (SLI), including admissions, data systems, instructional support, communications, project management, and administrative coordination. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced, innovative educational setting and enjoys working with both systems and students.

MAJOR DUTIES & RESPONSIBILITIES

Core Projects & Responsibilities

Admissions & Recruitment

Goal: Oversee a transparent, inclusive, and effective admissions process for students in grades 6–10.

• Create an annual admissions calendar and manage timelines for outreach, applications, interviews, selection, and onboarding.
• Manage and maintain accurate admissions records (students data, application materials).
• Partner with teachers to align student selection criteria with program goals and priorities.
• Communicate regularly with families, counselors, and district staff.
• Support student recruitment efforts through info sessions, outreach events, and promotional materials.

Goal: Increase program visibility and community engagement through strong communications and partnerships.

Coordinate with SCUSD communications staff on admissions and program announcements.

Contribute to newsletters, email campaigns, and website updates.

Organize outreach events and counselor briefings at feeder middle schools.

Facilitate visits and partnerships with industry professionals, postsecondary institutions, and STEM organizations.

Data & Systems Management

Goal: Maintain and analyze accurate student and program data for continuous improvement, reporting, and compliance.

• Develop and maintain data collection calendars and tracking systems.
• Monitor and clean data related to demographics and enrollment.
• Design and update internal dashboards and external reports for leadership and funders (excel/google sheets familiarity)
• Manage student, parent, and staff surveys and compile actionable insights.
• Prepare data for compliance and reporting to stakeholders.
• Serve as the main contact for supporting directors and program managers with data-related needs.

Program Operations & Event Management

Goal: Provide support for events and internal program systems.

Provide on-site and behind-the-scenes support for event needs (including some weekends).

Administrative & Project Management

Goal: Strengthen overall program efficiency through streamlined operations and clear project execution.

• Lead and support internal project planning meetings, agendas, and documentation.
• Track deliverables across program initiatives and adjust timelines as needed.
• Manage files, forms, records, and workflows for both digital and physical documentation.
• Support calendar coordination, scheduling, and cross-functional communications

Student Supervision & Instructional Support

Goal: Support student learning and enrichment.

• Supervise students during Extended Hours, events, and field trips
• Assist with project-based lessons, labs, and makerspace activities

MINIMUMQUALIFICATIONS & EXPERIENCE

Required Qualifications

• Strong administrative, clerical, and documentation skills
• Excellent organizational and project management abilities
• Proficient in Microsoft Excel, Google Sheets, and related data tools
• Experience with survey tools, data visualization, and report generation
• Familiarity with tools such as FormAssembly, Formstack, SurveyMonkey, Salesforce and Student Information Systems
• Ability to manage multiple projects independently and meet deadlines
• Experience coordinating events and managing educational data systems
• Comfortable working with youth in educational or enrichment settings
• Professional discretion in handling sensitive student and program data
• Proficiency with Google Workspace, Google Classroom, and basic web content editors
• Background in STEM education, youth programming, or nonprofit environments

Preferred Qualifications

• Familiarity with tools such as FormAssembly, Formstack, SurveyMonkey, Salesforce and Student Information Systems
• Familiarity with Google Classroom
• Experience with Canva
• Background in STEM education, youth programming, or nonprofit environments

PHYSICAL DEMANDS

Occasional physical activity may be required for related events such as lifting, carrying, and transporting materials, supplies, or equipment, and setting up displays.

TRAVEL

Regular local travel between school sites and the SV[e]F office is required. A valid driver's license and reliable transportation are required.

PREFFERED START DATE AND SALARY PARAMETERS

Position available immediately, SV[e]F offers a very competitive salary and benefits for the Bay Area commensurate with experience. Salary range is $73K-75K.

SVEF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, and disability, or other legally protected status.

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