Program Coordinator, Regulatory & Operations

Hivemind; United States; Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Unlimited vacation

Flexible work arrangement

Health, dental, and vision coverage

401(k) with company match

Equity option

Wellness stipend

In-office meals

Team summits

Job summary

Rain is seeking a proactive Program Coordinator to keep a complex regulatory program on schedule. You will own the program plan, maintain trackers, and ensure cross-functional teams meet deadlines. This role involves coordinating with HR, outside advisors, and senior leadership to prepare for a bank regulatory filing.

You will build systems from day one, monitor progress, and flag slippage early while preserving confidentiality under NDA. Attention to detail is essential.

Qualifications

• 3+ years coordinating multi-party projects with hard external deadlines.
• Proactive self-starter who can work without supervision.
• Advanced Word (styles, numbering, cross-references, tracked changes) and Excel; comfortable building a tracker.
• Demonstrated discretion; will sign an NDA.
• Authorization to work in the United States and pass a background check.

Responsibilities

• Own a program plan across all workstreams with milestones and owners.
• Run weekly status meetings with agendas and action items.
• Log and file regulator correspondence; track responses and dates.
• Consolidate trackers into one library and one log.
• Coordinate recruiting logistics with HR and search firms.
• Engage consultants for interview prep and policy drafting; track deliverables.
• Maintain inventory of policies and agreements with owners and dates.
• Flag slippage before it happens with date and reason.

Skills

Project coordination

Advanced Word

Attention to detail

Discretion

US work authorization

Tools

Microsoft Word

Microsoft Excel

Job description

Rain is seeking a proactive Program Coordinator to keep a complex regulatory program on schedule. You will own the program plan, maintain trackers, and ensure cross-functional teams meet deadlines. This role involves coordinating with HR, outside advisors, and senior leadership to prepare for a bank regulatory filing.

You will build systems from day one, monitor progress, and flag slippage early while preserving confidentiality under NDA. Attention to detail is essential.