Program Coordinator, PA Program

Bethel University; Saint Paul (MN); On-site; USD 28,000 - 30,000; Full time

Job summary

Bethel University in Arden Hills, MN seeks a Program Coordinator for the Physician Assistant (PA) Program who is highly organized and proactive. You will work with the Program Director, faculty, students, and partners to coordinate records, events, accreditation, and budgets, ensuring the student experience remains central.

This full-time, in-person role requires attention to detail and the ability to adapt as priorities shift.

Qualifications

• Post high school training or coursework is required.
• At least 1+ year of office experience.
• Strong attention to detail and accuracy in handling records.
• Proficient with Microsoft Office, Google Workspace and Zoom.

Responsibilities

• Maintain program databases and student/agency records in collaboration with program director.
• Coordinate events such as orientation, interview days, and ceremonies.
• Assist with budgets, purchasing, and invoicing; monitor expenditures.
• Provide front-line support to students and serve as a point of contact.
• Support accreditation, compliance activities, and licensure processes.

Skills

Attention to detail

Organization

Communication

Customer service

Microsoft Office

Google Workspace

Zoom

Education

Post high school training/coursework

Job description

Behind every successful academic program is someone who keeps the details moving, the right people connected, and the student experience at the center. As the Program Coordinator for Bethel University’s Physician Assistant (PA) Program , you’ll play a vital role in making that happen.

This is a dynamic role for someone who is highly organized, proactive, and energized by being the person others can count on. You’ll work closely with the Program Director, faculty, students, university departments, clinical partners, and external agencies to coordinate the many details that keep the PA program running smoothly. From maintaining critical student and program records to coordinating events, supporting accreditation and compliance activities, managing schedules, and assisting with budgets and purchasing, your work will have a direct impact on the success of the program.

You’ll also serve as an important resource and point of connection for students and faculty. Every day may bring something different, so this role is well suited for someone who can anticipate needs, navigate changing priorities, solve problems thoughtfully, and bring both precision and flexibility to their work. Your attention to detail will be especially important as you manage information and processes where accuracy matters.

At Bethel, your work is about more than keeping a program organized. You’ll be part of a Christ-centered community committed to preparing students to use their gifts and knowledge to serve others and make a meaningful impact. If you enjoy creating order, building strong relationships, solving problems, and knowing that the work you do behind the scenes makes a difference for students, we invite you to consider joining our team.

This is a full-time, in-person role in Arden Hills, MN. The starting wage for this role is $20.00 to $22.20 per hour.

What you'll do

Program Support– 75%

• Maintain accurate program databases and records, including
• Student databases, agency rosters, reporting for agencies, and student and faculty compliance, in collaboration with the didactic and clinical coordinators and program director.
• Didactic course and speaker contracts and evaluations, course syllabi, and course gradebook databases
• Course, instructor, and program evaluation
• Admissions and progression data.
• Support faculty onboarding and provide ongoing administrative support to program faculty, as needed.
• Maintain and update program handbooks, mailings, evaluations/surveys, and websites in collaboration with the program director.
• Coordinate and help execute program events such as orientation, interview days, pinning and white coat ceremonies, advisory board meetings, and admission and information sessions in coordination with faculty and program director.
• Assist with survey administration and compiling assessment reports for internal use and any external agencies (e.g., Board of Medical Practice, accrediting bodies).
• Identify opportunities to improve program processes, systems, and workflows and assist with implementing efficiencies.
• Support budget administration processes by processing invoices, tracking expenditures, monitoring course fees, prepare spending projections, and maintain vendor agreements.
• Coordinate the licensure process with PA students, the department, and the University Registrar.
• Assist with contract renewal and insurance certification, as needed.

General Operational Support - 25%

• P rovide day-to-day support to the Program Director, including scheduling meetings, general coordination support, and special projects.
• Serve as a primary point of contact for students. Facilitate communication among students, faculty, and the Program Director.
• Provide support by scheduling, transcribing, and maintaining all program meetings. Assist with testing accommodations and exam proctoring.
• Provide technical and clerical support for virtual and in-person meetings, including notetaking, agenda preparation, and follow-up.
• Monitor inventory levels of office, lab, and program supplies and coordinate the purchasing and inventory management.

Qualifications

Required Education : Post high school training/coursework

Required Experience : 1+ year of office experience

Knowledge, Skills & Abilities

• Exceptional attention to detail and accuracy, with the ability to identify discrepancies, maintain thorough records, and consistently produce high-quality work.
• Strong organizational and prioritization skills, with the ability to manage multiple projects, deadlines, and competing priorities while maintaining accuracy and follow-through.
• Proactive and resourceful approach to work, with the ability to anticipate needs, identify potential issues, take initiative, and move projects forward with appropriate independence.
• Comfort working in ambiguity, with the ability to assess situations, gather information, exercise sound judgment, and determine appropriate next steps when processes or expectations are not clearly defined.
• Strong communication and interpersonal skills, with the ability to communicate clearly and professionally with students, faculty, staff, administrators, and external partners.
• Collaborative and relationship-oriented, with the ability to build positive working relationships while also working independently and taking ownership of responsibilities.
• Strong customer service orientation, with the ability to understand and respond to the needs of students, faculty, staff, and other stakeholders while maintaining high standards of service.
• Ability to handle confidential and sensitive information with discretion, professionalism, and appropriate security.
• Proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint, as well as Google Workspace and video conferencing platforms such as Zoom.

Additional Responsibilities:

Bethel’s mission is to educate and equip students to lead lives of impact through transformative academics in a Christ-centered community. Bethel’s employee community plays a central role in developing our students as whole and holy persons. To carry out this mission, Bethel uses the foundation of our guiding documents, the Affirmaion of Faith, Community Covenant, and Key Policies. Bethel expects all employees to actively participate in creating our Christ-centered community by agreeing with and abiding by our core beliefs in the Affirmaion of Faith and supporting all other beliefs as Biblical, responsible, and thoughtful approaches while avoiding dissension and divisiveness. Employees teach and mentor students and help one another uphold our Community Covenant commitments . As a result of these expectations, all University employees act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel’s Christ-centered covenant community.

Other Duties:

The essential functions, tasks and responsibilities of this position may change from time to time. Bethel University reserves the right to add or omit duties and responsibilities at the discretion of the University or its leadership. Additional tasks or duties required of the position, will be communicated to the incumbent with specificity to ensure the employee may perform their role with complete understanding. This job description is intended to describe the general level of work being performed; it is not intended to be all-inclusive.

Sponsorship Restrictions:

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Travel:

This position does not require travel.

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop and/or laptop computers, photocopiers and smartphones.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The job requires extended periods of sitting and traversing the Bethel Campus on a regular basis. Reasonable accommodations may be made to ensure people are able to perform the essential functions.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

Expected Hours of Work:

Typically, days and hours of work are Monday through Friday, with the expectation to work specific schedules and hours as identified and communicated by management. On a rare occasion, evening and weekend work may be required as job duties demand. This is a 40 hour per week, 12 months per year position.

Bethel is committed to offering meaningful benefits to our employees including health insurance, retirement plans, and a generous time off package. Learn more about these offerings here.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel University’s Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices.

The pay range for this role is:

20 - 22.20 USD per hour (Bethel University)