Program Coordinator, Part-time

bethel-university-staff; Saint Paul (MN); On-site; USD 30,000 - 32,000; Part time

Job summary

Bethel University in St. Paul, MN, seeks a part-time Program Coordinator for the Undergraduate BSN Nursing Program to keep the program running smoothly, coordinate schedules, preserve records, support faculty, and assist with licensure and accreditation processes.

This on-site role offers 24 hours per week or 20 hours across 12 months, with a starting pay of $22.00–$23.90 per hour, commensurate with experience. Join a Christ-centered community dedicated to student success and meaningful service.

Qualifications

• Post-high-school training or coursework required.
• 1+ year of office experience or equivalent.
• Proficient with Microsoft Office, Google Workspace, Qualtrix, and Zoom.

Responsibilities

• Coordinate and maintain program databases and records.
• Support faculty onboarding, communications, and events.
• Assist with licensure processes and accreditation activities.
• Provide day-to-day administrative support to the Nursing Program Director.

Skills

Microsoft Office

Google Workspace

Qualtrix

Zoom

Time management

Customer service

Communication

Education

Post-high-school training/coursework

Tools

Microsoft Office

Google Workspace

Qualtrix

Zoom

Job description

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel University’s Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices.

About the role

As the part-time Program Coordinator for Bethel’s Undergraduate BSN Nursing Program, you’ll be an essential part of the team behind the scenes, helping create a well-organized, supportive experience for nursing students and faculty as they prepare the next generation of nurses.

You’ll work closely with the Nursing Program Director, faculty, students, and campus partners to keep the program running smoothly—from coordinating schedules and maintaining important records to supporting faculty, preparing for events, managing program communications, and helping students navigate the nursing licensure process. You’ll also play an important role in supporting accreditation and compliance requirements that help ensure the quality of our nursing program.

Most importantly, you’ll be joining a Christ-centered university community where our work goes beyond completing tasks. Together, we help prepare students not only for successful careers in nursing, but to lead lives of impact and serve others with compassion, integrity, and purpose.

This is a part-time, on-site position. It is ideal for someone looking for meaningful part-time work, a collaborative environment, and the opportunity to use their talents to support students and faculty in a program that makes a difference.

Flexibility in schedule: Choose from

• 24 hours-per-week, 10-months/year, with 2 months off during the summer, or
• 20 hours-per-week, 12 months/year

The starting range for this position is $22.00/hour to $23.90/hour, based on experience.

Why you'll love this role

• Make an impact: Your work directly supports students preparing for meaningful careers in nursing.
• Enjoy variety: No two days look exactly the same, with responsibilities ranging from student support and program coordination to events, communications, and special projects.
• Be part of a team: Work alongside faculty and leaders who are passionate about developing students and supporting one another.
• Use your strengths: Bring your organization, communication, problem-solving, and people skills to a role where they truly matter.
• Work with purpose: Be part of a Christ-centered community committed to helping students lead lives of impact.
• Find meaningful part-time work: A part-time schedule provides an opportunity to contribute your talents while maintaining balance outside of work.

What you'll do

Program Support – 75%

• Responsible for program database collection and maintenance in the areas of:
• • Databases and student and faculty compliance, in collaboration with the clinical coordinator and program director.
  • Clinical evaluation, exams, syllabi, and course gradebook databases
  • Course, instructor, and program evaluation
• Support the onboarding of program faculty and assist program faculty as needed.
• Coordinate and update program newsletters, handbooks, mailings, evaluations/surveys, and websites in collaboration with the program director.
• Help plan and execute program events such as orientation, pinning ceremonies, and advisory board meetings.
• Assist with compiling reports for internal use and external agencies (e.g., state boards of nursing, accrediting bodies).
• Contribute to continuous quality improvement by identifying and implementing efficiencies in program operations.
• Support the Nursing Program Director and Lab Director in processing invoices and tracking expenditures. Learn how to provide spending projections for the program. Work closely with the program director to maintain appropriate course fees. Maintain agreements with corresponding vendors.
• Coordinate nursing licensure process with undergraduate students, the department, and the University Registrar.
• Assist with overseeing student employees who are working on campus as teaching assistants (TAs). Review and process payment for these student employees.

General Operational Support – 25%

• Provide day-to-day support for the nursing program director, including scheduling meetings, general coordination support, and special projects as needed.
• Coordinate communication between faculty, students, and the program director. Provide the first point of contact for students.
• Support faculty by scheduling and maintaining all program exams. Assist with supporting testing accommodations.
• Provide technical and clerical support for virtual and in-person meetings.

Qualifications

Education, Licensure & Experience

• Required Education: Post-high-school training/coursework

• Required Experience: 1+ year of office experience, or equivalent

Knowledge, Skills & Abilities

• Proficient in, or ability to learn, Microsoft Office (Word, Excel, PowerPoint), Google Workspace, Qualtrix, and video meeting platforms (i.e., Zoom).
• Ability to manage time and work simultaneously on multiple tasks through effective personal organization, with the ability to prioritize and shift directions easily, with close attention to detail, and maintain strict accuracy.
• Must have a proven ability to provide strong customer service. This includes customer needs assessment, meeting service quality standards, and evaluating customer satisfaction.
• Ability to communicate effectively both orally and in writing.
• A strong commitment to quality interpersonal relationships and the ability to work both collaboratively and independently.
• Ability to handle confidential and sensitive information in a professional and secure manner is essential.

Additional Responsibilities

Bethel’s mission is to educate and equip students to lead lives of impact through transformative academics in a Christ-centered community. Bethel’s employee community plays a central role in developing our students as whole and holy persons. To carry out this mission, Bethel uses the foundation of our guiding documents, the Afffirmation of Faith, Community Covenant, and Key Policies. Bethel expects all employees to actively participate in creating our Christ-centered community by agreeing with and abiding by our core beliefs in the Afffirmation of Faith and supporting all other beliefs as Biblical, responsible, and thoughtful approaches while avoiding dissension and divisiveness. Employees teach and mentor students and help one another uphold our Community Covenant commitments. As a result of these expectations, all University employees act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel’s Christ-centered covenant community.

Other Duties

The essential functions, tasks and responsibilities of this position may change from time to time. Bethel University reserves the right to add or omit duties and responsibilities at the discretion of the University or its leadership. Additional tasks or duties required of the position, will be communicated to the incumbent with specificity to ensure the employee may perform their role with complete understanding. This job description is intended to describe the general level of work being performed; it is not intended to be all-inclusive.

Sponsorship Restrictions

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Travel

This position does not require travel.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop and/or laptop computers, photocopiers and smartphones.

The work environment involves working for a suburban, Christian university in which all employees are expected to have a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of the University, and an agreement to abide by all University policies.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The job requires extended periods of sitting and traversing the Bethel Campus on a regular basis. Reasonable accommodations may be made to ensure people are able to perform the essential functions.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

Expected Hours of Work

This is a part-time role working hours within the days of Monday - Friday (not Saturday or Sunday), with the expectation that employees adhere to the specific schedules and hours identified and communicated by management. This is a 24-hour-per-week, 10-month-per-year position - OR - 20-hours per week, 12 months per year.

Benefits

Bethel is committed to offering meaningful benefits to our fulltime employees including health insurance, retirement plans, and a generous time off package. Learn more about these offerings here.

Learn more about our commitment to diversity in hiring.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.