Program Coordinator or Program Specialist

utaustin; Austin (TX); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Vision insurance

Dental insurance

Life insurance

Disability insurance

Paid vacation

Sick leave

Retirement plan

403(b)

Flexible spending account

Tuition assistance

Staff library access

Job summary

The University of Texas at Austin is seeking a Program Coordinator or Program Specialist to provide operational and administrative support across UT Works, Safety, and Career Development programs. You will help with logistics, documentation, training coordination, and stakeholder communication to ensure programs run smoothly.

Join a collaborative team within Utilities and Energy Management and contribute to a positive workplace culture while delivering reliable program services across campus.

Qualifications

• Experience coordinating programs and events.
• Strong organizational and scheduling skills required.
• Ability to develop and maintain program documentation and materials.

Responsibilities

• Coordinate and support planning, scheduling, and logistics for UT Works, Safety, and Career Development program activities.
• Manage day-to-day program activities, schedules, documentation, and deliverables to ensure programs run smoothly.
• Provide project management support for meetings, agendas, notes, and recap communications.

Skills

Project management

Scheduling

Documentation

Training coordination

Communication

Job description

Program Coordinator or Program Specialist

Hiring Department: Utilities and Energy Management

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: To Be Determined at Offer

Earliest Start Date: Ongoing

Position Duration: Expected to Continue

Location: AUSTIN, TX

Job Details

General Notes

Who We Are

We are "the power behind UT".

Utilities and Energy Management (UEM) provides reliable and cost-effective electricity, chilled water, steam, deionized water, compressed air, emergency power, and elevator services for The University of Texas at Austin. We have more than 170 employees in five divisions: Utilities Operations; Utilities Distribution; Power Systems, Controls, and Operating Technology; Finance and Administrative Services; and Engineering and Technical Services.

Who We Are Looking For

We are seeking candidates who share the following core values:

• Safety: Commitment to the well-being of our fellow employees, ourselves, and the campus community.
• Respect: Treating everyone with fairness and dignity.
• Integrity: Transparency, honesty, trust and ethics in our work and our relationships.
• Reliability: Delivery of consistent, dependable, and uninterrupted services.
• Teamwork: Working together through cooperation, contribution, and the sharing of our knowledge.
• Excellence: Setting the highest standards through innovation, collaboration, forward-thinking, and stewardship.

As a member of our team, you will be part of a globally recognized district energy system that serves a top-tier research university. We strive to provide a positive workplace culture that welcomes ideas, talent and perspectives - and we look forward to hearing from you!

Learn more about Utilities and Energy Management.

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of Campus Operations staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has earning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities.
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin’s libraries and museums with staff ID card
• Free rides on all UT shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on a full-time basis for any employee without sponsorship.

Purpose

Program Coordinator or Program Specialist provides operational, administrative, and coordination support across three key organizational programs-UT Works, Safety, and Career Development.

Program Coordinator provides coordinated administrative and operational support with a focus on assisting program logistics, documentation, training coordination, and communication while developing working knowledge of UEM programs, systems, and processes. The position works under general direction and supports program staff and stakeholders to ensure programs run smoothly and consistently.

Program Specialist supports planning, execution, and continuous improvement with a focus on coordinating program activities, supporting system and process implementation, engaging with stakeholders across the organization, and ensuring accurate documentation, training coordination, and communication. The position operates with a higher level of independence, applies programmatic and technical judgment, and contributes to development and refinement of program standards, workflows, and resources.

Responsibilities

• Program Planning & Execution: Coordinate and support planning, scheduling, and logistics for UT Works, Safety, and Career Development program activities. Manage day-to-day program activities, schedules, documentation, and deliverables to ensure programs are implemented effectively and consistently across the organization. Provide team with project management support for implementing programs and projects, e.g., schedule and coordinate project meetings, create agendas, attend meetings, take notes, and compile and share meeting recaps/minutes. Als