Program Coordinator - Moores School of Music

University of Houston; Houston (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

The University of Houston – Music Department is seeking an Administrative Coordinator to support an ongoing program and provide essential reception and clerical services.

You will coordinate program activities, manage materials and calendars, assist with budgets and reporting, and help arrange student recitals and events, while interfacing with faculty, staff and students.

Qualifications

• Basic knowledge of grammar, spelling and punctuation.
• Ability to perform simple mathematical calculations.
• Strong organizational and communication skills.

Responsibilities

• Coordinate program implementation and administrative tasks to meet objective.
• Plan and develop methods for program administration and coordinate activities.
• Review records and reports to ensure progress toward objectives and adjust procedures.
• Prepare recurring program reports for management use.
• Assist with grant proposals to state and federal agencies and private foundations.
• Assist in budget planning and expenditure control within allocations.
• Provide routine clerical support for leadership and staff.
• Support front desk operations and resolve routine student employee issues.

Skills

Administrative coordination

Event support

Front-desk operations

Education

High school diploma or GED

Job description

Department:Music

Salary:Commensurate with Experience/Education

Description

Coordinates and provides administrative support to an ongoing program at the University.

• 1. Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
• 2. Participates in planning and developing methods for program implementation and administration, coordinates program activities.
• 3. Reviews records and reports of activities to ensure progress is being accomplished toward specified program objective; recommends modifications to methods or procedures as required to redirect activities and ensure that objective is attained.
• 4. Prepares recurring program reports for management use.
• 5. May participate in preparing grant proposals to state and federal agencies and private foundations.
• 6. May participate in budget planning and preparation and assist in controlling expenditures in accordance with budget allocations for the program.
• 7. May conduct formal training or instruction in a classroom setting.
• 8. Interacts with faculty, staff and students to promote the goals and objective of the program.
• 9. Performs other job-related duties as required.

Additional Posting Information:

• 1. Coordinates digital and printed programs for all School events, to include (but not limited to) collecting program information, creating and formatting programs, revising and editing based on feedback, publishing completed programs, and maintaining program database.
• 2. Manage all student recitals, to include (but not limited to) processing student recital applications; guiding students through the recital process; communicating with faculty and staff as needed; reserving space(s); coordinating recital evaluations with faculty; and maintaining accurate records.
• 3. Manages recital attendance procedures, hardware, database(s), reports, and personnel as directed.
• 4. Provides routine administrative support for School leadership and staff, including (but not limited to) coordinating routine correspondence, calendars, reports, documents, records, mail delivery, room/access information, and catering.
• 5. Provides support and troubleshooting for front desk operations, resolving routine student employee issues as needed.
• 6. Oversees the timely processing of routine form requests, including (but not limited to) room reservations, building access, lockers, facilities, lost and found, equipment rental, etc.
• 7. Assists with student employee coordination, scheduling or front-desk coverage as assigned.
• 8. Maintains materials inventories and information resources necessary for front-desk and program operations.
• 9. Assists with scheduling and other logistical needs for assigned events in support of MSM, VMPS and/or College staff.

Best,

MQ: Education: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED.

Experience: No experience required

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.