Program Coordinator - Medical Education Office (Flexible Hours)

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Tuition assistance

Flexible work hours

Wellness programs

Retirement plans

Job summary

The University of Pennsylvania in Philadelphia is seeking a Program Coordinator for the Medical Education Office within the Department of Medicine. The role provides administrative support for day-to-day operations, coordinating events, catering, expense reporting, and procurement processes to ensure smooth office functioning.

The successful candidate will manage the residency mentoring program for residents and faculty mentors, handle tracking of expenses, and collaborate with program

Qualifications

• Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience.
• Strong organizational and communication skills.
• Experience coordinating medical education events (catering, room reservations).

Responsibilities

• Coordinate residency mentoring program for 200 residents and faculty mentors.
• Manage event logistics including catering, room reservations, and on-site support.
• Process expense reporting for residents, chief residents, and program leadership.
• Submit purchase orders, non-purchase orders, and check requests; manage miscellaneous orders.
• Support annual fellowship processes and coordinate with multiple stakeholders for visiting clerkships.

Skills

Administrative support

Event coordination

Budgeting

Education

Bachelor of Arts

Job description

The University of Pennsylvania in Philadelphia is seeking a Program Coordinator for the Medical Education Office within the Department of Medicine. The role provides administrative support for day-to-day operations, coordinating events, catering, expense reporting, and procurement processes to ensure smooth office functioning.

The successful candidate will manage the residency mentoring program for residents and faculty mentors, handle tracking of expenses, and collaborate with program