Program Coordinator, Medical Education

Art and Wellness; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Art and Wellness Enterprises (AWE) seeks an experienced Program Coordinator, Medical Education to help design and deliver the ARCHES curriculum for a new four-year medical school in Northwest Arkansas. You will support program management, workflow improvement, and collaboration with accrediting bodies and health systems.

You will work with the Medical Education team to implement instructional technologies, coordinate projects, and document processes while aligning with organizational missions

Qualifications

• Bachelor’s degree required.
• 3–5 years of administrative experience.
• Experience in process improvement and project management.
• Excellent verbal and written communication.
• Strong time management and meeting deadlines.
• Proficient in Microsoft Office Suite, Zoom, Instructional Technologies.

Responsibilities

• Manage daily needs for the program and ensure project success.
• Develop processes and coordinate improvements.
• Support accreditation efforts with relevant agencies.
• Coordinate remote and in-person partners.
• Assist with instructional technologies implementation.
• Archive key program events and documentation.
• Handle multiple projects with organization and attention to detail.
• Other duties as assigned.

Skills

Communication

Time management

Problem-solving

Interpersonal skills

Organization

Delegation

Self-care

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Zoom

ScholarRx

Canvas

One45

Examsoft

Job description

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning. Job Description: The Program Coordinator, Medical Education will have a unique opportunity to work with the Medical Education team to build a free-standing degree-granting medical school in Northwest Arkansas. The Program Coordinator, Medical Education will proactively and continuously manage and support programs, projects, and processes in developing and rolling out the ARCHES curriculum and effectively implement solutions to improve the projects and processes. The Program Coordinator will provide support and implement key strategies for strategic initiatives and stay current and abreast of relevant literature in medical education. The Program Coordinator will work closely with key stakeholders, including but not limited to accreditation agencies, the Heartland Whole Health Institute, local health systems, other schools of medicine, and deans from local, regional, and national schools of medicine to cultivate relationships and implement collaborative practices.

Major Responsibilities / Essential Functions

• Implement and manage daily needs for work unit as listed by manager and for program success.
• Develop and recommend processes and coordinate new ideas and improvements.
• Contribute to ongoing accreditation efforts with the Liaison Committee on Medical Education and the Higher Learning Commission.
• Coordinate and nurture relationships with remote and in-person partners.
• Assist with the implementation of instructional technologies such as, but not limited to, ScholarRx, Canvas, One45, and Examsoft.
• Effectively anticipate and respond to needs and requests, both internal and external.
• Archive/Document seminal events in the building of the SOM.
• Manage projects that require excellent multitasking, organization skills, and attention to detail.
• Organize and coordinate new ideas and programming.
• Other duties as assigned.

Minimum Education

Bachelor’s Degree

Minimum Work Experiences and Qualifications

• 3-5 years of administrative experience.
• Experience in process improvement and project management
• Excellent verbal and written communication skills
• Strong interpersonal skills
• Strong time management skills with a proven ability to meet deadlines
• Strong problem-solving skills
• Ability to prioritize tasks and delegate when appropriate
• Proficient in Microsoft Office Suite, Zoom, Instructional Technologies and ability to learn new software applications
• Strong commitment to self-care

Preferred Work Experiences and Qualifications

• Experience in higher education, medical education, and/or healthcare with an emphasis on program development
• Strong editing and writing skills
• Enjoy learning with a solid commitment to professional growth
• Support the mission and vision of the AWSOM
• Demonstrate strong judgment, intellectual agility, and flexibility regarding overall priorities and day-to-day tasks

Skills Expected of All AWSOM Team Members

• Exemplary written, verbal, and other communication skills
• Adaptable and flexible to the needs of the position and the school
• Collaborative Skills: Build and maintain relationships internal and external to the organization
• Creative and Open-Minded: Enjoy exploring and supporting innovation in teaching strategies, topic areas, professional growth opportunities, and more
• Discerning: Ability to recognize and support innovation
• Highly self-directed, and reliable, and accountable
• Strong commitment to self-care

Committed to Diversity and Inclusion

• Ability to work effectively with a wide variety of stakeholders (e.g., co-workers, students, community members)
• Ability to effectively mentor a diversity of individuals
• Commitment to meet and maintain professional development requirements related to this role.

Art and Wellness Enterprises (AWE) provides professional support services in the areas of campus management, communications, finance, human resources and technology for these non‑profits founded by Alice Walton: Alice L. Walton Foundation is a grant‑making institution working to enhance the quality of life for individuals by providing access to offerings that improve well‑being and create diverse and inclusive communities. Alice L. Walton School of Medicine is a four‑year, medical degree‑granting program that enhances foundational sciences and clinical practices with a compassionate and whole‑person approach to care. The School has been granted preliminary accreditation status by the Liaison Committee on Medical Education and welcomed its inaugural class in 2025. Art Bridges Foundation works to get great works of American art out of storage and into communities. Through partnerships with museums of all sizes across the United States, it creates and supports arts programs that educate, inspire, and deepen engagement with local audiences. Crystal Bridges Museum of American Art is a museum offering free admission to a world‑class collection of American art, stunning architecture and five miles of sculpture and walking trails. Momentary is a satellite contemporary art space to Crystal Bridges. This adaptive reuse project turned a decommissioned cheese factory into a place for visual and performing arts, festivals, artists‑in‑residence, culinary experiences, and more. Heartland Whole Health Institute is a non‑profit that addresses physical, mental, emotional, and social well‑being by working with health systems, employers, and communities to redesign health care delivery. Bentonville Institute of Technology is a non‑profit, business‑infused university in Bentonville, supported by the Walton family. Built from the ground up, it integrates AI across curriculum, research, and operations while embedding industry and experiential learning throughout the student experience. It aims to be a national model for STEM education in the age of AI.