Program Coordinator- Maryland Clinical Placements Collaborative (PT/CII)

The Chronicle Of Higher Education, Inc.; Baltimore (MD); On-site; USD 53,500 - 55,000; Part time

Benefits offered by this job

Vacation & holidays

Health insurance

Retirement options

Professional development

Tuition remission

Flexible schedule

Job summary

The University of Maryland, Baltimore (UMB) School of Nursing is seeking a part-time Program Coordinator to support the Maryland Clinical Placements Collaborative. This role coordinates day-to-day operations, governance activities, and professional development across statewide partnerships.

The position offers a contractual, 35-hour work week with benefits through UMB, and opportunities to collaborate with faculty, clinical partners, and placement professionals while advancing workforce

Qualifications

• Bachelor's degree required.
• Minimum 1 year administrative or program coordination experience; 3+ years preferred.
• Experience in academic, healthcare, or workforce development settings preferred.

Responsibilities

• Coordinate daily operations of the Maryland Clinical Placements Collaborative.
• Develop timelines, track milestones, and monitor deliverables.
• Organize governance meetings, advisory boards, and task forces.
• Prepare agendas, materials, and minutes.
• Maintain documentation systems and onboarding processes.

Skills

Effective communication

Teamwork

MS Office

CRM platforms

Education

Bachelor's degree

Tools

CRM platforms

SharePoint

Database tools

Microsoft Office

Teams

Job description

The University of Maryland, Baltimore (UMB) School of Nursing Dean's Office is seeking a part-time, 35 hours per week, contractual Program Coordinator - Maryland Clinical Placements Collaborative. This position will support day-to-day operations of statewide grant programs and specialty initiatives, serving as a resource for faculty, students, placement professionals, and clinical partners by coordinating academic activities, governance functions, and professional development programming.

Established in 1889, the University of Maryland School of Nursing (UMSON) is the largest nursing school in Maryland and one of the largest in the nation. We are recognized for our scientific knowledge, critical thinking, interprofessional teamwork, and profound commitment to the health of individuals and communities. UMSON embraces a culture that embodies the University of Maryland, Baltimore's core values of respect and integrity; well-being and sustainability; equity and justice; and innovation and discovery.

Benefits Information

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. Contingent Category II staff receive a generous leave package that includes over 2 weeks of vacation each year, paid holidays, sick time, and time for community service; subsidized comprehensive health insurance and supplemental retirement options; professional learning and development programs; limited tuition remission for employees enrolled at UMB; life insurance and long-term disability; and flexible work schedules and teleworking options (if applicable per job).

Primary Duties

Program Operations & Coordination

• Coordinate daily operations of the Maryland Clinical Placements Collaborative and related workforce initiatives.
• Develop and maintain project timelines, track milestones, and monitor deliverables.
• Coordinate logistics for governance meetings, advisory boards, workgroups, and taskforces.
• Prepare and distribute agendas, meeting materials, and minutes.
• Maintain shared documentation systems and centralized resources.
• Assist with CRM-based registration, onboarding, and participation tracking.
• Support development of program communications and promotional materials (newsletters, flyers, announcements).
• Coordinate seminars, workshops, and recruitment activities.
• Assist with program evaluation activities and recommendefficient use of space, equipment, and personnel resources.

Stakeholder Engagement & Communication

• Serve as a primary point of contact for academic institutions and clinical partners statewide.
• Support onboarding of new nursing programs and clinical partners.
• Maintain participation records, memoranda of understanding, and partnership documentation.
• Facilitate communication between education and practice partners.
• Manage stakeholder communications and email distribution lists.

Documentation, Reporting & Grant Support

• Maintain documentation required for governance, evaluation, and grant compliance.
• Prepare quarterly and annual progress reports (e.g., NSP II reporting).
• Compile participation and outcome data to support evaluation and sustainability planning.

Resource Hub, Website & Data Support

• Maintain online resource hub and ensure accessibility of templates, tools, and best practices.
• Upload and organize placement guidance and evidence-based resources.
• Support CRM and dashboard data entry related to placements and partnerships.

General Administrative Support

• Maintain calendars, schedule meetings, prepare correspondence and reports, and maintain program files.
• Provide general program information in response to inquiries.
• Performs other duties as assigned.

Qualifications

Minimum Qualifications

Education : Bachelor's degree

Experience : Minimum of one (1) year administrative or program coordination experience. Prefer not required (3) years ofprior related administrative or program coordination experience, preferably in academic, healthcare, or workforce development settings.

Other : Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/orexperience is required only directly related education and/orexperience may be substituted.

Knowledge, Skills, Abilities

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Preferred Knowledge, Skills, and Abilities

• Knowledge of academic program operations and grant-funded project coordination.
• Knowledge of applicable regulations, grant compliance, and institutional policies.
• Skill in effective use of technology systems, including Microsoft Office, Teams, SharePoint, CRM platforms, and database tools.
• Ability to manage multiple priorities and meet deadlines.

Hiring Range

$53,500 - $55,000 (prorated), commensurate with education and experience.

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for an disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [e-mail]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.