Program Coordinator, Lead, Immunobiology

UNIVERSITY OF ARIZONA; Tucson, Northern (AZ, KY); Hybrid; USD 53,000 - 66,000; Full time

Benefits offered by this job

Full benefits

Job summary

The University of Arizona Immunobiology Department in Tucson is seeking a Student Services Administrative Professional III (Program Coordinator, Lead) to support graduate programs, advising, admissions, scheduling, and curriculum processes.

You will partner with the Educational Leader and Director to manage plans of study, coordinate events, and maintain online and certificate programs, while helping ensure milestones and degree requirements are documented.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Minimum of 5 years of relevant work experience.
• Experience with graduate admissions processes preferred.

Responsibilities

• Oversee IMB graduate programs and assist with admissions.
• Collaborate to develop promotional materials and websites for graduate programs.
• Plan and organize graduate program events including orientation and open house sessions.
• Assist students and faculty with GradPath forms to create plans of study.
• Coordinate curriculum updates and new program proposals.
• Ensure compliance with accreditation standards and institutional policies.

Skills

Customer service

Communication

Writing & editing

Team collaboration

MS Office

Time management

Organization

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Posting Number req26956

Department Immunobiology

Department Website Link https://immunobiology.arizona.edu/

Location Tucson Campus

Address 1501 N. Campbell Ave., Tucson, AZ 85719 USA

Position Highlights

The Department of Immunobiology is seeking applications for a Student Services Administrative Professional III (Program Coordinator, Lead) to support student success and program development for our Immunobiology (IMB) programs. This position will be responsible for academic advising, programming, scheduling, admissions/enrollment management, and general support of the department programs in IMB. The individual will assist in the maintenance and growth of the IMB Certificate program, IMB Master's online program, GPMM PhD program, and IMB Global International Program. The individual will manage student plans of study and petitions, ensure milestones are met and documented, advise on degree requirements, facilitate student/faculty advisor relationships, and work with the graduate studies committee to establish program processes that align with IMB and the Graduate College. This individual will work closely with the Educational Leader and Graduate Program Director.

• Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

For more information about working at the University of Arizona and relocation services, please.

Duties & Responsibilities

Oversee students in the IMB Graduate Programs, working along side the Educational Leader and Director of the programs providing program support:

• Serves as primary contact for graduate admission and recruitment.
• Collaborate with Educational Leader and Director to develop promotional materials and websites for the graduate programs.
• Facilitate external awards for scholarships and stipends.
• Plan and organize graduate program events including recruitment, new student orientation, open house sessions and workshop blitzes.
• Assist students and faculty advisors with GradPath forms to create a plan of study for Graduate Certificate, Master's and PhD students.
• Collaborate with faculty and staff to provide curriculum updates, new course proposals, additions/modifications and new programs planned to curricular affairs for graduate programs.
• Ensure compliance with accreditation standards, academic policies, and institutional requirements.

Grad Students (all related tasks):

• Disburse Awards (stipends, tuition & fees) to students.
• Acting Liaison with Graduate College.
• Schedule one-on-one meeting with graduations students, reviewing student assessment and milestone tracking.
• Participate in the Commencement committee, planning convocation, preparing the booklet and attending convocation.
• Assist faculty with class tasks/surveys/attendance.
• Attend GPMM Coordinator meetings.

Training Grant (T32)

• On board awarded trainees into the T32 training program, preparing the Statement of Appointment and monitoring the students progress.
• Plan and attend data blitz workshop, working with other T32 Program Coordinators across campus.
• Prepare and submit annual progress report.
• Process awards (stipends, tuition and fees) for trainees.
• Solicit students to apply for upcoming project year.

Course/Room Scheduling:

• Prepare and distribute Teacher Course Evaluations.
• Provide grading support to teaching faculty.
• Develop course listings.
• Process transactions to add/change/drop students.
• Reserve classrooms for IMB courses.
• Participate in course catalog maintenance.

ABBS (Arizona Biological & Biomedical Sciences):

• Assist with planning and hosting recruitment weekends.
• Attend recruitment sessions in Jan & Feb, working with other Program Coordinators across campus.
• Plan and attend new student orientation, working with other Program Coordinators across campus.
• Provide student/faculty support.
• Schedule Biological Biomedical Seminars for students and distribute blasts for upcoming speakers.
• Work with faculty to schedule seminar speakers, create travel plans, prepare and distribute flyers announcing seminar through email and listserv, and coordinate lunch with speaker and students on day of seminar.

Knowledge, Skills & Abilities:

• Excellent customer service skills
• Proficient grammar and writing abilities
• Ability to work well in teams and groups of various backgrounds.
• Basic working knowledge of Microsoft Office products.
• Ability to organize, prioritize and problem solve, as well as use good judgment.
• Ability to work effectively with others.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience in applicable information processing systems used to manage applications as well as student record-keeping.
• Experience in assessment data and data tracking.
• Experience with advising practices and principles.
• Experience working with under-prepared students.
• Experience working with student population from various backgrounds.

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week 40

Job FTE 1.0

Work Calendar Fiscal

Job Category Student Services

Benefits Eligible Yes - Full Benefits

Rate of Pay $53,039-$66,299

Compensation Type salary at 1.0 full-time equivalency (FTE)

Grade 7

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .

Career Stream and Level

PC3

Job Family

Student Services Admin

Job Function

Student Services

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

Tammie Rippberger

[e-mail]

Open Date

9/1/2026

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].