Academic Coordinator, Intelligence Operations

UNIVERSITY OF ARIZONA; Sierra Vista, Northern (AZ, KY); Hybrid; USD 66,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability programs

Paid vacation

Sick leave

Holidays

Tuition reduction for employee and/ or

Family members tuition reduction

Retirement plans

Access to recreation and cultural活动

Job summary

The University of Arizona invites applications for the Academic Coordinator, Intelligence Operations, to support strategic and operational goals of the department. The role manages academic program data analytics, coordinates meetings and events, oversees scheduling, and serves as liaison among faculty, staff, and students.

This full-time position offers comprehensive benefits and opportunities to contribute to curriculum and program execution across multiple stakeholders, with a focus on timely

Qualifications

• Bachelor’s degree or equivalent advanced learning attained through professional-level experience.
• Minimum of 3 years of relevant academic or program coordination experience; including experience with data collection and analysis, meeting facilitation, and academic state holder coordination.
• Experience working within a college or university setting, particularly in environments involving both academic and sponsored project activities.

Responsibilities

• Collect, analyze, and report weekly student analytics, including enrollment numbers and applicant-to-matriculant conversion rates.
• Update and maintain presentation materials such as slides for recurring staff meetings and leadership smartbook inserts.
• Track the academic calendar, course offerings, scheduled rooms, and report related deadlines to department leadership.
• Organize and facilitate weekly or bi-weekly staff meetings, including scheduling, agenda creation, and meeting execution.
• Serve as lead for the IIO Speaker Series, “Meet Your Major,” and internship/information sessions
• Assemble and review content for the IIO Newsletter and manage bi-annual “Dead Drop” releases
• Lead the development and execution of the academic timeline each semester
• Track assessment standards and ensure curriculum committee submission are reviewed and submitted on time
• Assist with standard operating procedure (SOP) reviews and updates as needed
• Oversee the planning, coordination, and outreach for academic-related events involving students, employers, and guest speakers
• Maintain documentation, track deliverables, and ensure successful execution of assigned academic events and projects

Skills

Analytical skills

PowerPoint

D2L

Written and verbal communication

Project coordination

Cross-department collaboration

Education

Bachelor’s degree or equivalent

Tools

PowerPoint

D2L

Job description

Academic Coordinator, Intelligence Operations

Academic Coordinator supports the strategic and operational goals of the Department of Intelligence Operations. This position manages academic program data analytics, leads and coordinates key departmental meetings and events, oversees academic scheduling, and serves as the primary liaison among faculty, staff, and students. The Academic Coordinator plays a vital role in ensuring timely communication, accurate data reporting, and streamlined academic program execution across multiple stakeholders.

Visa sponsorship is not available for this position.

• Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

Duties & Responsibilities

Academic Program Coordination and Analytics

• Collect, analyze, and report weekly student analytics, including enrollment numbers and applicant-to-matriculant conversion rates
• Update and maintain presentation materials such as slides for recurring staff meetings and leadership smartbook inserts.
• Track the academic calendar, course offerings, scheduled rooms, and report related deadlines to department leadership.

Assist in the coordination of IIO Engagements and Meetings

• Organize and facilitate weekly or bi-weekly staff meetings, including scheduling, agenda creation, and meeting execution
• Serve as lead for the IIO Speaker Series, “Meet Your Major,” and internship/information sessions
• Assemble and review content for the IIO Newsletter and manage bi-annual “Dead Drop” releases

Program Assessment and Quality Assurance

• Lead the development and execution of the academic timeline each semester
• Track assessment standards and ensure curriculum committee submission are reviewed and submitted on time
• Assist with standard operating procedure (SOP) reviews and updates as needed

Event and Project Management

• Oversee the planning, coordination, and outreach for academic-related events involving students, employers, and guest speakers
• Maintain documentation, track deliverables, and ensure successful execution of assigned academic events and projects

Knowledge, Skills, and Abilities (KSAs):

• Strong analytical skills for compiling and interpreting academic data
• Proficiency in presentation tools (e.g., PowerPoint) and learning management systems (e.g., D2L)
• Excellent written and verbal communication
• Ability to coordinate multiple projects and prioritize effectively under deadlines
• Experience working collaboratively across departments and with external stakeholders

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor’s degree or equivalent advanced learning attained through professional-level experience
• Minimum of 3 years of relevant academic or program coordination experience; including experience with data collection and analysis, meeting facilitation, and academic state holder coordination

Preferred Qualifications

• Experience working within a college or university setting, particularly in environments involving both academic and sponsored project activities
• Experience managing academic schedules, managing course and program changes, and coordinating with Registrar, Curricular Affairs, and faculty governance units
• Demonstrates ability to manage multiple complex priorities in a fast-paced environment

FLSA Exempt

Full Time/Part Time Full Time

Number of Hours Worked per Week 40

Job FTE 1.0

Work Calendar Fiscal

Job Category Academic Administration

Benefits Eligible Yes - Full Benefits

Rate of Pay $65,687 - $85,393

Compensation Type salary at 1.0 full-time equivalency (FTE)

Grade 9

Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .

Career Stream and Level PC2

Job Family Academic Program Mgmt

Job Function Academic Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies 1

Target Hire Date 10/12/2026

Expected End Date

Contact Information for Candidates Tracy Prudhomme,
Operations Manager,
[e-mail]

Open Date 9/2/2026

Open Until Filled Yes

Documents Needed to Apply Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].