Program Coordinator IV

Department of Transportation; North Carolina; On-site; USD 53,000 - 92,000; Full time

Job summary

The North Carolina Department of Transportation is seeking a Program Coordinator IV (NS) to support Fleet and Materials Management. You will coordinate shop equipment procurement, develop timelines, work with vendors, and generate reports to guide budgeting and operations.

Applicants should have a Bachelor's degree and three years of related experience, with knowledge of state procurement rules. This role offers a stable government career with comprehensive benefits.

Qualifications

• Procurement knowledge including state rules and regulations.
• Ability to analyze fleet data and prepare reports for planning and budgeting.
• Experience managing multiple tasks and meeting deadlines.
• Strong organizational and communication skills for internal/external customers.

Responsibilities

• Assist Fleet Support Manager for Fleet and Materials Management.
• Coordinate the Shop Equipment and Tool Replacement program.
• Work with Equipment Depot Superintendent and Division Area Equipment Superintendents on needs and procurements.
• Develop and update program timelines to stay on schedule and within budget.
• Obtain quotes from vendors and process requisitions for shop equipment.
• Collaborate with Purchasing and State Purchase & Contract to establish contracts.
• Review vendor performance and analyze options to recommend cost-effective solutions.
• Analyze program and fleet data and prepare reports to support planning, budgeting and decisions.
• Oversee inventories of shops equipment and small tools; assist with annual inventories.
• Provide guidance on equipment requests, procurement requirements, and timelines.
• Ensure equipment receipt is documented to support timely payment and reconcile rebates where applicable.

Job description

Agency Dept of Transportation Division State Hwy Administrator - Div of Hwys Job Classification Title Program Coordinator IV (NS) Position Number 60024065 Grade NC14

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Positions close at 12:00 AM on the posted closing date.

• This position will assist the Fleet Support Manager for Fleet and Materials Management Unit.
• Coordinates the Shop Equipment and Tool Replacement program.
• Works with the Equipment Depot Superintendent, and the 14 Division Area Equipment Superintendents to help determine shop equipment needs and procure new or replacement equipment for the shops.
• Develop and updates program timelines to ensure activities remain on schedule and within budget.
• Works directly with vendors to obtain quotes and enter in requisitions for shop equipment.
• Works with NCDOT Purchasing and State Purchase & Contract to establish contracts as needed for shop equipment procurements.
• Reviews vendor performance, analyzes purchasing options, and recommends cost effective solutions.
• Analyze program and fleet data and prepare reports that support planning, budgeting, and operational decisions.
• Includes evaluation of equipment needs, lifecycle data, utilization, repair, operational costs, and readiness metrics.
• Prepares recurring and special purpose reports to support program planning, budgeting, and management decisions.
• Oversee the equipment and small tool inventories of the shops at the Equipment Depot, perform spot checks of small tool inventories and assist with managing the annual shop equipment and small tool inventories.
• Provides guidance on equipment requests, procurement requirements, documentation procedures, and program timelines.
• Ensure all equipment received is accurately captured in required documentation to support timely invoice payment.
• Supports cross unit coordination to ensure program alignment with operational needs.
• Administer the Fleet Vendor Loyalty Program.
• Specifically, the Ford Pro Parts Loyalty Rewards (PLR) system, to maximize financial earn backs and volume rebates.
• Track and reconcile bi-annual purchasing data against Fleet Identification Numbers to guarantee 100% recapture of eligible rebate funds.
• Reinvest recovered loyalty funds strategically into shop budget to procure specialized tools, shop equipment, and inventory.
• Other duties as assigned.
• Must be able to legally operate a motor vehicle.

Knowledge

The program area for this position includes one or more of the following: working knowledge of the North Carolina procurement process and/or working knowledge of fleet inventory administration.

Knowledge Skills and Abilities/Management Preferences

• Knowledge of the State Procurement Process and applicable purchasing rules and regulations
• Demonstrated ability to analyze programs and fleet data and prepare reports that support planning, budgeting, and operational decisions
• Demonstrated ability to manage multiple tasks, meet deadlines, and ensure project activities stay on schedule and within budget
• Demonstrated ability to establish and maintain effective working relationships with internal and external customers

Salary Grade and Salary Range

NC14 $52,592-$92,036

Minimum Education and Experience

Bachelor's degree from an appropriately accredited institution and three (3) years of experience related to the area of assignment; or an equivalent combination of training and experience.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Benefits

Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website.