Program Coordinator II - Maintenance Budget Coordinator (61035033)

State of South Carolina; South Carolina; On-site; USD 55,000 - 75,000; Full time

Job summary

The State of South Carolina is seeking a Maintenance Budget Coordinator to manage funding for statewide maintenance operations. The role collaborates with Headquarters, district, and county staff to monitor spending and provide financial information for budget planning and decision making.

Responsibilities include tracking budgets, expenditures, and available balances; coordinating invoices and payments; and developing reports and dashboards with Excel, Power BI, and SAP.

Qualifications

• Bachelor's degree and one year of relevant program experience, or an approved acceptable equivalence.
• Valid motor vehicle operator's license is required.
• Demonstrated ability to manage budgets, expenditures, and reporting processes.

Responsibilities

• Monitors maintenance budgets, expenditures, committed funds, and available balances.
• Identifies funding shortages and other budget concerns requiring management attention.
• Tracks district and county maintenance contract services against budgeted amounts.
• Reviews invoices, purchase orders, and payment documents for accuracy and funding compliance.
• Prepares financial reports, dashboards, and budget tracking tools using Excel, Power BI, SAP, and other systems.
• Assists with annual budgets and long-term financial planning.

Skills

Budget management

Financial reporting

Data analysis

Cross-functional collaboration

Attention to detail

Education

Bachelor's degree + driver's license

Tools

Excel

Power BI

SAP

Job description

The Maintenance Budget Coordinator helps manage funding for SCDOT’s statewide maintenance operations. This position works with Headquarters, district, and county staff to monitor spending, coordinate payments, and provide financial information that supports budget planning and management decisions.

Monitors maintenance budgets, expenditures, committed funds, and available balances. Identifies funding shortages and other budget concerns requiring management attention.

Supports the Maintenance Operations Unit in tracking district and county plans for maintenance contract services against budgeted amounts. Helps identify whether planned services and available funding align with required levels of service.

Reviews and coordinates invoices, purchase orders, and payment documents for accuracy, proper funding, and compliance with contract requirements. Works with staff and vendors to resolve discrepancies.

Prepares financial reports, dashboards, and budget tracking tools using Excel, Power BI, SAP, and other systems.

Assists with annual budgets and long-term financial planning. Reviews spending trends, contract usage, and anticipated maintenance needs to recommend future funding allocations.

Develops and improves financial procedures, recordkeeping, and reporting practices to promote accuracy, accountability, and consistency across maintenance operations.

Supports fiscal year closeout, audits, emergency response financial tracking, and special projects.

Performs other related duties as assigned.

A bachelor's degree and one (1) year of relevant program experience; or an approved acceptable equivalence. A valid motor vehicle operator's license is required.

The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.