Program Coordinator II - Maintenance Budget Coordinator (61035033)

Doc PersonalBeratung GmbH; Columbia (SC); On-site; USD 65,000 - 80,000; Full time

Job summary

The South Carolina Department of Transportation seeks a Maintenance Budget Coordinator to help manage statewide budgets, monitor spending, coordinate payments, and provide financial data for planning decisions.

Responsibilities include tracking district and county plans, ensuring alignment with service levels, reviewing invoices and POs, and preparing dashboards using Excel, Power BI, and SAP. A bachelor’s degree and relevant experience are required.

Qualifications

• A bachelor's degree and one year of relevant program experience, or an approved equivalence.
• Ability to monitor budgets, expenditures, and funding availability.
• Experience with invoices, purchase orders, and payment documents.

Responsibilities

• Monitors maintenance budgets, expenditures, committed funds and available balances.
• Identifies funding shortages and budget concerns requiring management attention.
• Prepares financial reports and budget tracking tools using Excel, Power BI and SAP.
• Assists with annual budgets and long-term financial planning.
• Supports fiscal year closeout, audits, and special projects.

Skills

Budget monitoring

Financial reporting

Invoicing coordination

Vendor coordination

Data visualization

Education

Bachelor's degree

Tools

Excel

Power BI

SAP

Job description

The Maintenance Budget Coordinator helps manage funding for SCDOT’s statewide maintenance operations. This position works with Headquarters, district, and county staff to monitor spending, coordinate payments, and provide financial information that supports budget planning and management decisions.

Monitors maintenance budgets, expenditures, committed funds, and available balances. Identifies funding shortages and other budget concerns requiring management attention.

Supports the Maintenance Operations Unit in tracking district and county plans for maintenance contract services against budgeted amounts. Helps identify whether planned services and available funding align with required levels of service.

Reviews and coordinates invoices, purchase orders, and payment documents for accuracy, proper funding, and compliance with contract requirements. Works with staff and vendors to resolve discrepancies.

Prepares financial reports, dashboards, and budget tracking tools using Excel, Power BI, SAP, and other systems.

Assists with annual budgets and long-term financial planning. Reviews spending trends, contract usage, and anticipated maintenance needs to recommend future funding allocations.

Develops and improves financial procedures, recordkeeping, and reporting practices to promote accuracy, accountability, and consistency across maintenance operations.

Supports fiscal year closeout, audits, emergency response financial tracking, and special projects.

Performs other related duties as assigned.

A bachelor's degree and one (1) year of relevant program experience; or an approved acceptable equivalence. A valid motor vehicle operator's license is required.

The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.