Program Coordinator II - Events and Special Projects Manager (61031909)

State of South Carolina; Columbia (SC); On-site; USD 55,000 - 90,000; Full time

Job summary

South Carolina Department of Transportation seeks an Events and Special Projects Manager to lead planning and coordination of agency events, from local to national scales. The role oversees budgets, schedules, approvals and vendor payments while coordinating venues, guest lists and logistics.

Under supervision, you will develop events that support the One SCDOT initiative and collaborate with external organizations, with occasional after-hours work as needed.

Qualifications

• Bachelor's degree or equivalent.
• 1 year of relevant program experience.

Responsibilities

• Plan and manage local, state, regional and national events.
• Coordinate budgets, schedules, approvals and vendor payments.
• Arrange venues, guest lists, logistics and communications for events.
• Develop events supporting agency goals and collaborate with partners.
• Coordinate with Emergency Management for meals and lodging during incidents.

Skills

Event planning

Budget management

Vendor coordination

Communication

Education

Bachelor's degree

Job description

Under general supervision of the Director of Public Relations, the Events and Special Projects Manager leads the planning and coordination of agency-sponsored and hosted events.

Responsibilities

• Plan and manage high-quality local, state, regional and national events in coordination with the Director of Public Relations.
• Manage the Events and Special Projects section and its administrative activities, including budgets, personnel, meeting schedules, required approvals and vendor payments.
• Manage arrangements for agency-wide and special events from initial planning through completion, including venue selection, event budgets, guest lists and logistics including procurement, timekeeping, and communications.
• With direction from the Director of Public Relations, develop and coordinate events that support the agency’s “One SCDOT” goal, including Employee Appreciation Day, Employee Memorial Day and SCDOT holiday observances.
• Collaborate with outside organizations on events for which SCDOT’s participation is requested.
• With direction from the Director of Public Relations, coordinate with SCDOT’s Emergency Management team during inclement weather to arrange meals and overnight accommodations for responding headquarters personnel.
• Maintain a database of family members’ contact information to communicate about SCDOT’s annual memorial ceremony, memorial scholarships and other agency-wide memorial services. Assist the Director of Public Relations with related events and programs.
• Support the SCDOT Commission’s monthly business meetings as needed and assist Commission members with travel arrangements for conferences and other required events.
• Serve as the agency’s SC Cares Coordinator. Plan and manage annual fundraising activities with assistance from division, district and county coordinators.
• Assist employees and departments with planning and hosting events and activities as requested.
• Perform other related duties as assigned.

Qualifications

• A bachelor's degree and one (1) year of relevant program experience; or an approved acceptable equivalence. A valid motor vehicle operator's license is required.
• The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.