Program Coordinator II — Healthcare Operations & Grants

Mount Sinai Morningside; New York (NY); On-site; USD 66,000 - 85,000; Full time

Job summary

Mount Sinai Health System seeks a Program Coordinator II to provide administrative, operational and programmatic support to an assigned program area within a large, complex healthcare setting.

The role requires coordinating staffing, space, equipment, and resources; monitoring workflows; and collaborating with multiple departments to achieve program goals, including grant management and data collection activities.

Qualifications

• Bachelor's Degree preferred; an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.
• 3+ years' experience coordinating and administering program activities in an academic medical center, hospital, healthcare department, or clinical operations setting
• Excellent written and oral communication skills
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment
• Exceptional attention to detail and accuracy
• Proficiency with Microsoft Office Suite, particularly Excel
• Ability to handle confidential and sensitive information with discretion
• Tracking outstanding items, escalating issues appropriately, and ensuring timely completion
• Adaptability and willingness to navigate changing priorities
• Strong follow-through and accountability
• Working independently, with guidance, while collaborating effectively across teams
• Supporting process improvement and maintain documentation standards

Responsibilities

• Ensures that adequate staffing, space utilization, equipment and other resources are available to best support the provisions of services and to meet the program goals and objectives.
• May monitor the workflow and make adjustments to ensure the timely completion of program support activities. Provides and/or arranges staff training as needed, if applicable.
• Maintains liaison with staff in other departments to coordinate program activities and training; to accomplish program objectives; and to ensure cooperative efforts are enhanced and available resources are utilized.
• Assists in monitoring and evaluating program effectiveness; demonstrates continuous efforts to improve support operations and systems, to streamline work processes and to increase the effectiveness and efficiency of the program.
• Provides assistance to staff in assigned areas to ensure program objectives are accomplished.
• Coordinates and oversees grant related issues, reporting of program statistics and the implementation of data collection procedures.
• Administers program procedures and systems. Ensures information is disseminated to staff regarding program and Mount Sinai Medical Centers policies and procedures.
• Assists in the planning, coordination and implementation of seminars, conferences and workshops. Recommends new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.
• Assists in the preparation of program budgets and grants. May Assists in monitors, verifies and reconciles budget expenditures.
• May participate in hiring, performance appraisal, promotions, transfers and other personnel transactions as assigned.
• Performs other related duties.

Skills

Microsoft Office

Excel

Communication

Organizational skills

Attention to detail

Multitasking

Discretion with confidential info

Education

Bachelor's Degree preferred

Job description

Mount Sinai Health System seeks a Program Coordinator II to provide administrative, operational and programmatic support to an assigned program area within a large, complex healthcare setting.

The role requires coordinating staffing, space, equipment, and resources; monitoring workflows; and collaborating with multiple departments to achieve program goals, including grant management and data collection activities.