Program Coordinator II, Graduate Programs

Prairie View A&M University; Prairie View (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Prairie View A&M University in Prairie View, Texas seeks a Program Coordinator II to provide advanced administrative support for graduate programs within the School of Public and Allied Health. You will coordinate day-to-day activities, manage admissions processes, student services, recruitment initiatives, and compliance documentation, reporting to the Program Director for Graduate Programs.

You will serve as a primary contact for prospective and current students, collaborating with faculty,

Qualifications

• Bachelor’s degree is required.
• Four years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.

Responsibilities

• Coordinate daily operations and administrative activities for graduate programs within the School.
• Serve as the primary contact for graduate student inquiries and provide information regarding admissions, enrollment, degree requirements, and university resources.
• Assist with graduate admissions processing, application tracking, student onboarding, and orientation activities.
• Coordinate degree plans, student records, graduation reviews, and academic documentation.
• Maintain graduate program files, databases, records, and operational documentation.
• Monitor workflow processes and recommend improvements to increase efficiency and effectiveness.
• Coordinate graduate recruitment events, information sessions, open houses, and outreach activities.
• Assist with the development and distribution of recruitment and marketing materials.
• Communicate with prospective students regarding admissions procedures and program requirements.
• Support student retention and success initiatives through proactive communication and program coordination.
• Assist with graduate student workshops, orientations, career development activities, and special events.
• Collect, maintain, and verify graduate program data related to enrollment, retention, graduation rates and student outcomes.
• Prepare recurring and ad hoc reports for the Program Director, Dean and University stakeholders.
• Assist with accreditation activities, program reviews, assessment reporting, and continuous improvement initiatives.
• Ensure program records and documentation comply with university, state, federal, and accreditation requirements.

Skills

Word processing

Spreadsheet

Database

Education

Bachelor’s degree

Job description

Job Title

Program Coordinator II, Graduate Programs Agency Prairie View A&M University Department School of Public and Allied Health

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Important Immigration Information

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Program Overview

The Program Coordinator II provides advanced administrative, operational, and programmatic support for graduate programs within the School of Public and Allied Health. Reporting to the Program Director for Graduate Programs, the Program Coordinator II coordinates day-to-day graduate program activities, student services, admissions processes, recruitment initiatives, compliance documentation, data management, reporting, and event coordination. The position serves as a primary point of contact for prospective and current graduate students and works collaboratively with faculty, division leadership, academic advisors, enrollment management personnel, and university offices to support graduate student success, enrollment growth, accreditation readiness, program assessment, and continuous improvement initiatives. The Program Coordinator II exercises independent judgment in coordinating program operations and managing multiple priorities while ensuring compliance with university, state, and accrediting agency requirements. Based on the responsibilities defined for the Program Director, the role provides operational support across graduate program administration, recruitment, assessment, reporting, compliance, and student success functions. The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities

• Coordinate daily operations and administrative activities for graduate programs within the School.
• Serve as the primary contact for graduate student inquiries and provide information regarding admissions, enrollment, degree requirements, and university resources.
• Assist with graduate admissions processing, application tracking, student onboarding, and orientation activities.
• Coordinate degree plans, student records, graduation reviews, and academic documentation.
• Maintain graduate program files, databases, records, and operational documentation.
• Monitor workflow processes and recommend improvements to increase efficiency and effectiveness.
• Coordinate graduate recruitment events, information sessions, open houses, and outreach activities.
• Assist with the development and distribution of recruitment and marketing materials.
• Communicate with prospective students regarding admissions procedures and program requirements.
• Support student retention and success initiatives through proactive communication and program coordination.
• Assist with graduate student workshops, orientations, career development activities, and special events.
• Collect, maintain, and verify graduate program data related to enrollment, retention, graduation rates and student outcomes.
• Prepare recurring and ad hoc reports for the Program Director, Dean and University stakeholders.
• Assist with accreditation activities, program reviews, assessment reporting, and continuous improvement initiatives.
• Ensure program records and documentation comply with university, state, federal, and accreditation requirements.
• Support audit preparation and data validation efforts.
• Coordinate meetings, workshops, and professional development activities for graduate programs.
• Prepare agendas, meeting materials, correspondence, reports, and presentations.
• Serve as liaison between students, faculty, advisors, and university administrative offices.
• Assist faculty with graduate program administrative processes and documentation requirements.
• Assist in monitoring graduate program operating budgets and expenditures.
• Process purchasing, travel requests, reimbursements, and other administrative transactions in accordance with university policies.
• Maintain inventory and coordinate resources for graduate program activities.
• Participate on school and university committees as assigned.
• Support special projects, strategic initiatives, and accreditation efforts.
• Perform other duties as assigned by the Program Director for Graduate Programs.

Required Education and Experience

• Bachelor’s degree
• Four years of related experience.

Required Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Verbal and written communication skills.

Background Check Requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.

Job Posting Close Date

10/06/2026