Graduate Program Coordinator

Texas A&M University; College Station (TX); On-site; USD 60,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Sick leave and vacation

Retirement plan

Job summary

Texas A&M University is seeking a Graduate Program Coordinator to support graduate academic and student services for Atmospheric Science, Geography, and Oceanography. You will be a key resource for graduate students, faculty, and prospective students while supporting admissions, recruiting, professional development, and program administration.

The role requires a Bachelor's degree and four years of administrative experience; a Master’s degree is a plus.

Qualifications

• Bachelor's degree or equivalent; four years administrative experience.
• Master's degree is a plus for consideration.
• Experience in higher education; strong organization and communication skills.
• Proficiency with office software and standard equipment.

Responsibilities

• Provide administrative support for graduate programs and assist with admissions requirements.
• Assist with registration, degree audits, Q-drops, petitions, degree plan approvals, and other academic documents.
• Collect and track historical program data and statistics for strategic use by graduate programs.
• Assist with graduate student recruiting events and orientation, and with professional development activities.
• Collaborate with the graduate program director to implement recruiting strategies and manage communications.
• Maintain applicant data in systems such as Compass, Howdy, Banner, WebAdMIT, and CARS for reviews and reporting.
• Manage Graduate Assistant (GAT) access to courses in Compass SWASECT as needed.
• Enter course updates and new course proposals in the Curriculum Approval Request System (CARS).
• Provide support in designing and preparing reports for internal and external stakeholders.

Skills

Spreadsheet

Database

Presentation software

Word processing

Education

Bachelor's degree or equivalent

Master's degree

Tools

Compass

Howdy

Banner

WebAdMIT

CARS

Job description

Job Title Graduate Program Coordinator Agency Texas A&M University Department College of Arts and Sciences Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff

Here’s a Glimpse of the Job

The Graduate Program Coordinator will support and coordinate graduate academic and student services for the departments of Atmospheric Science, Geography, and Oceanography. The role will serve as a key resource for graduate students, faculty, and prospective students while supporting academic programs, admissions, recruiting, professional development, and program administration.

Opportunities to Contribute

Will provide administrative support for graduate programs and assist graduate directors and advisors with admission requirements, application process, program activities, policies, procedures, and student needs. Assists with registration concerns, degree audits, Q-drops, forces, petitions, degree plan approvals, and other academic documents using systems such as Compass and Howdy. Collects and tracks historical program data and statistics for strategic use by graduate programs. Assists with graduate student recruiting events, graduate student orientation, and graduate program for professional development and recognition of graduate students. Collaborates with graduate program director to implement recruiting strategies as determined by department needs. Uses the Applicant Information System, Banner, and WebAdMIT to maintain applicant data for department program reviews and reporting. Manages Graduate Assistant (GAT) access to courses using the Compass SWASECT screen, if granted access. Maintains awareness of the training activities of Graduate Assistant (GAT) and enters or updates their status in the TATEP portal when expected. Enters course updates and new course proposals through the university Curriculum Approval Request System (CARS). Provides support for the design and preparation of reports for internal and external stakeholders.

Qualifications

• Bachelor's degree or any equivalent combination of education and experience.
• Four years of administrative experience or related.
• A well-qualified candidate may also possess: Master's degree
• Ability to use spreadsheet, database, presentation, and word processing software programs.
• Ability to plan and organize effectively.
• Experience in higher education.
• Working knowledge of standard office equipment.
• Ability to work in a fast-paced environment and work cooperatively with others.

Salary Range: $60,000 - $63,000. Compensation will be commensurate to selected hire's experience.

Special Note: This position may require some work or travel during evenings and weekends to support recruitment goals.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. The College of Arts and Sciences is the academic heart and foundation of Texas A&M University. Our 18 departments and more than 130 academic programs of study offer students the opportunity to pursue an extraordinarily wide range of subjects spanning the natural sciences, humanities, mathematics, social sciences, languages, and life sciences. The college is home to preeminent scholars and researchers, world‑class academic programs, and exceptional students eager to learn, discover, and make a difference. Educational experience in Arts and Sciences supports, engages, and inspires students during every step of their academic journey, from choosing to become an Aggie, to launching their successful career. It includes amazing opportunities for participating in cutting-edge research, study abroad experiences, immersive field work with world‑renowned experts, and hands‑on experiences through internships and professional programs. The College of Arts and Science is home to over 30 centers and institutes as well as many specialized laboratories and active research groups, where innovation by our top researchers continues to lead to groundbreaking discoveries and societal solutions in myriad world‑changing areas.

Be Here. Be ArtSci. Learn more about us at https://artsci.tamu.edu

Culture and Benefits

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

Amenities associated with a major university, such as sporting and cultural events, state‑of‑the‑art recreation facilities, the Bush Library and Museum, and much more await you.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long‑term disability insurance with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas. Health and Wellness: Free exercise programs and release time Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee.
• Living Well, a program at Texas A&M that has been built by employees, for employees.

Equal Opportunity and Inclusion

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.

The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.