Program Coordinator I

Department of Administration; Raleigh (NC); On-site; USD 39,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

NC State Retirement Plan

12 annual paid holidays

Job summary

Department of Administration is seeking a Program Coordinator I (FVPSA) for the Division for Women and Youth in Raleigh, NC. This role ensures accountability for FVPSA federal funds across shelter and prevention programs, with monthly reimbursements and strong reporting requirements.

The position emphasizes grant compliance, monitoring, and reconciliation, requiring a bachelor’s degree and knowledge of federal fund regulations. Employment incentives include holidays and retirement benefits.

Qualifications

• Minimum education and experience as described: Bachelor’s degree or equivalent.
• Experience with FVPSA funding and grants management is preferred.
• Strong analytical and reporting capabilities are essential.

Responsibilities

• Understand FVPSA rules and grant funding requirements, building relationships with subgrantees.
• Review reimbursements for accuracy and proper use of funds.
• Prepare performance reports and apply for new federal funding as needed.
• Provide technical assistance, monitoring, and site visits to subgrantees.
• Establish timely reconciliation procedures for state and federal grants.

Skills

FVPSA funding

Grant management

Data analysis

Financial management

Fiscal compliance

Regulatory knowledge

Cloud storage

Team collaboration

Communication skills

Analytical mindset

Education

Bachelor’s degree

Job description

Agency Dept of Administration Division Council for Women

Job Classification Title Program Coordinator I (S) Position Number 65027453 Grade NC08

About Us

The NC Department of Administration is the business manager for North Carolina state government. The department oversees Government Operations such as building construction, purchasing and contracting for goods and services, maintaining facilities, managing state vehicles, acquiring and disposing of real property, and operating auxiliary services such as courier mail delivery and the sale of state and federal surplus property. Additionally, the department manages many of the state's advocacy programs that provide assistance and services to diverse segments of the state's population that have been traditionally underserved.

Description of Work

The North Carolina Department of Administration is seeking applicants for a Program Coordinator I (working title: Family Violence Prevention and Services Act (FVPSA) Program Coordinator) with the Division for Women and Youth. The Program Coordinator will help to ensure accountability for multiple federal funding streams awarded by the NC Division for Women and Youth to shelter and prevention programs. FVPSA Core grant funds currently support over 40 domestic violence shelters in NC providing life-saving emergency shelters, crisis lines, counseling, and victim assistance. These programs also promote coordination between different community resources, including support prevention and public awareness initiatives, making the response to violence more effective. FVPSA is administered from within the Family and Youth Services Bureau of the US Department of Health and Human Services. Grant funds are distributed monthly to program subgrantees on a reimbursement basis.

Grant Compliance, Monitoring and Reporting (80%)

• Understand the rules of FVPSA funding sources being managed, including allowable and allocable costs, and proactively build relationships with assigned subgrantees.
• Review and approve reimbursement requests and supporting documentation to ensure accuracy and proper use of federal funds.
• Prepare and submit performance reporting and applications for new federal funding requests into grant solutions.
• Provide technical assistance, desktop monitoring, and site visits to subgrantees to ensure successful program implementation and fiscal management.
• Support the development of and assist with the implementation of awards from multiple FVPSA funding streams.

Reconciliation Procedures (20%)

• This position is responsible for establishing and maintaining timely accurate reconciliation procedures to ensure all State and Federal grants related financial activity is completed.
• Perform other duties as assigned.

Knowledge Skills and Abilities / Management Preferences

• Competency in violence prevention and promising practices to address the needs of victims of domestic violence and/or sexual assault and their families.
• Demonstrated ability to record, compile, and analyze data with responsibility for content review, accuracy, integrity, and quality.
• Demonstrated knowledge of the principles of financial management and accounting.
• Experience in direct fiscal compliance and monitoring.
• Working knowledge of Federal and State laws and regulations that govern grants management and the administration of FVPSA funding streams.
• Exceptional comfort with computers and the ability to learn new technology quickly.
• Experience with using and navigating cloud-based storage and collaborative document management.
• Ability to work within a team to plan, organize, and prioritize work to accomplish compliance with federal guidelines and W&Y standards and to meet competing deadlines.
• Well-developed written and verbal communication skills used to facilitate reporting of necessary information.
• Ability to respond to field inquiries for information, as well as questions about financial grant reporting.

This posting will close at 11:59pm the night before the end date.

Minimum Education and Experience

• Bachelor’s degree from an appropriately accredited institution; or an equivalent combination of education and experience.
• Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Employment Incentives with NC State Government

• 12 annual paid holidays
• Health Insurance and Supplemental Benefits including Dental and Vision.
• NC State Retirement Plan

Click more about employee perks and benefits at https://oshr.nc.gov/state-employee-resources/benefits.

Contact Information

NC Department of Administration Human Resources Management Office Attn: Human Resources Specialist 325 N Salisbury Street Raleigh, NC 27699-1322 Phone: [phone]

EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

MAX SALARY FOR THIS POSITION

$50,000

Recruitment Range

$39,244-$50,000