Program Coordinator, Human Rights & Freedom

University of Denver; Washington (District of Columbia); Hybrid; USD 60,000 - 75,000; Full time

Job summary

The McCain Institute in Washington, DC, part of Arizona State University, seeks a Program Coordinator for the HRF Program overseeing MULI activities. The role is based in DC with a hybrid work schedule and involves cross-team coordination, calendar management, and detailed tracking of actions and expenses.

The successful candidate will handle travel logistics, draft communications, manage budgets, and support donor compliance while engaging with partners and junior fellows.

Qualifications

• Knowledge of Russia’s invasion of Ukraine and Ukraine’s politics and society.
• Strong written and verbal communication skills.
• Experience handling logistics such as flight and hotel bookings, as well as visa applications.
• Experience with event organization, including sending invitations via MailChimp, managing RSVP lists, and on-site logistics.
• Experience with project planning, implementation, and reporting.
• Experience working with budgets as well as processing and tracking expenses.
• Experience communicating with high-level stakeholders across multiple time zones.
• Strong attention to detail.
• Excellent organizational skills and the ability to manage multiple competing priorities with minimal supervision, ensuring on-time delivery.
• Experience in using Microsoft Office software (Word, Excel, Outlook, SharePoint, One Drive)

Responsibilities

• Assist the Program Manager in delivering MULI activities on-time and on-budget, including through meticulous tracking of tasks and workflows.
• Process and ensure the timely payment of program expenses, including by collecting receipts, submitting financial requests, and working closely with McCain Institute finance team and KE procurement. Coordinate travel logistics for McCain Institute staff, program participants, and other external stakeholders.
• Manage the HRF Program Manager’s calendar, e.g. by responding to meeting requests, sending calendar invitations.
• Coordinate logistics for meetings and events, including by arranging catering, A/V, photographer, and venue, and serving as a point of contact with event partners
• Draft and edit materials related to the MULI program , including but not limited to social media posts, press releases, invitations, agendas, and onboarding materials.
• Record and track all expenses for the MULI program in McCain Institute tracking tools, as well as maintain receipts and financial documentation in support of those expenses.
• Assist the McCain Institute finance team and ORSPA to ensure the MULI’s compliance with donor and ASU financial rules, including by filling in and shepherding required forms through defined approval processes.
• Assist in relationship management with existing and potential partners for the MULI activities.
• Assist with the recruitment of the McCain Institute’s Junior Fellows.
• Other duties as required to meet MULI objectives.

Skills

Russian/Ukrainian politics knowledge

Written and verbal communication

Logistics management

Event logistics

Project planning

Budgeting & expenses

Stakeholder coordination

MS Office proficiency

Attention to detail

Organizational skills

Time management

Tools

MailChimp

Job description

Job Description

The McCain Institute is a nonpartisan organization inspired by Senator John McCain and his family’s dedication to public service. We are part of Arizona State University and based in Washington, D.C. Our programs defend democracy, advance human rights, and empower character-driven leaders. Our unique power to convene leaders across the global political spectrum enables us to make a real impact on the world’s most pressing challenges. Our goal is action, not talk, and like Senator McCain, we are fighting to create a free, safe, and just world for all.

The Human Rights & Freedom (HRF) Program Coordinator will primarily work on the McCain Ukraine Leadership Initiative (MULI). The individual will work with and report to the McCain Institute’s HRF Program Manager, while coordinating activities closely with others on the HRF team.

This position is based in Washington, DC, and is eligible for a hybrid work schedule.

Essential Duties

• Assist the Program Manager in delivering MULI activities on-time and on-budget, including through meticulous tracking of tasks and workflows.
• Process and ensure the timely payment of program expenses, including by collecting receipts, submitting financial requests, and working closely with McCain Institute finance team and KE procurement. Coordinate travel logistics for McCain Institute staff, program participants, and other external stakeholders.
• Manage the HRF Program Manager’s calendar, e.g. by responding to meeting requests, sending calendar invitations.
• Coordinate logistics for meetings and events, including by arranging catering, A/V, photographer, and venue, and serving as a point of contact with event partners
• Draft and edit materials related to the MULI program , including but not limited to social media posts, press releases, invitations, agendas, and onboarding materials.
• Record and track all expenses for the MULI program in McCain Institute tracking tools, as well as maintain receipts and financial documentation in support of those expenses.
• Assist the McCain Institute finance team and ORSPA to ensure the MULI’s compliance with donor and ASU financial rules, including by filling in and shepherding required forms through defined approval processes.
• Assist in relationship management with existing and potential partners for the MULI activities.
• Assist with the recruitment of the McCain Institute’s Junior Fellows.
• Other duties as required to meet MULI objectives.

Desired Qualifications

• Demonstrable knowledge of Russia’s full-scale invasion of Ukraine and Ukraine’s politics and society.
• Strong written and verbal communication skills.
• Experience handling logistics such as flight and hotel bookings, as well as visa applications.
• Experience with event organization, including sending invitations via MailChimp, managing RSVP lists, and on-site logistics.
• Experience with project planning, implementation, and reporting.
• Experience working with budgets as well as processing and tracking expenses.
• Experience communicating with high-level stakeholders across multiple time zones.
• Strong attention to detail.
• Excellent organizational skills and the ability to manage multiple competing priorities with minimal supervision, ensuring on-time delivery.
• Experience in using Microsoft Office software (Word, Excel, Outlook, SharePoint, One Drive)

Working Environment

• Climate-controlled office setting subject to extended periods of being in a stationary position.
• Regular use of standard office equipment including but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone, and associated computer/technology peripherals.
• Prepare written correspondence and reports.
• ASU offers eligible employees commuter benefits, including a monthly contribution toward Metro transportation expenses