Program Coordinator of Human Rights & Freedom

Arizona State University; Washington (District of Columbia); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Commuter benefits

Job summary

The McCain Institute, part of Arizona State University, seeks a Program Coordinator for the Human Rights & Freedom (HRF) Program in Washington, DC on a hybrid schedule. The role supports the MULI initiative, coordinating travel, events, communications, and financial tracking, with a salary range of $60,000–$65,000.

Responsibilities include calendar management, expense processing, donor compliance, and stakeholder engagement.

Qualifications

• Bachelor's degree and three years of relevant experience or an equivalent combination of education and experience.
• Experience with budgeting and tracking expenses.
• Strong written and verbal communication skills.
• Experience coordinating travel, logistics, and events.
• Ability to manage multiple priorities and meet deadlines.
• Familiarity with donor reporting and financial controls is a plus.

Responsibilities

• Assist the Program Manager in MULI activities on time and on budget.
• Process and track program expenses, receipts, and financial requests.
• Coordinate travel logistics for staff, participants, and external stakeholders.
• Manage the HRF Program Manager’s calendar and communications.
• Arrange meetings/events logistics, including catering, A/V, venue, and partners.
• Draft and edit MULI program materials (social posts, invitations, agendas).
• Maintain expenses and financial documentation in tracking tools.
• Support donor/compliance processes with ASU requirements and reporting.
• Assist with partner relationships and Junior Fellows recruitment.
• Other duties to meet MULI objectives.

Skills

Event planning

Budgeting

Communication

Logistics management

Stakeholder engagement

Time management

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

OneDrive

Job description

Program Coordinator, Human Rights & Freedom

Off-Campus: Washington, D. C.

End Date: November 13, 2026

Minimum Qualifications

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description

The McCain Institute is a nonpartisan organization inspired by Senator John McCain and his family’s dedication to public service. We are part of Arizona State University and based in Washington, D.C. Our programs defend democracy, advance human rights, and empower character-driven leaders. Our unique power to convene leaders across the global political spectrum enables us to make a real impact on the world’s most pressing challenges. Our goal is action, not talk, and like Senator McCain, we are fighting to create a free, safe, and just world for all.

The Human Rights & Freedom (HRF) Program Coordinator will primarily work on the McCain Ukraine Leadership Initiative (MULI). The individual will work with and report to the McCain Institute’s HRF Program Manager, while coordinating activities closely with others on the HRF team.

This position is based in Washington, DC, and is eligible for a hybrid work schedule.

Position Salary Range: $60,000 - $65,000 per year; DOE

• Assist the Program Manager in delivering MULI activities on-time and on-budget, including through meticulous tracking of tasks and workflows.
• Process and ensure the timely payment of program expenses, including by collecting receipts, submitting financial requests, and working closely with McCain Institute finance team and KE procurement. Coordinate travel logistics for McCain Institute staff, program participants, and other external stakeholders.
• Manage the HRF Program Manager’s calendar, e.g. by responding to meeting requests, sending calendar invitations.
• Coordinate logistics for meetings and events, including by arranging catering, A/V, photographer, and venue, and serving as a point of contact with event partners
• Draft and edit materials related to the MULI program , including but not limited to social media posts, press releases, invitations, agendas, and onboarding materials.
• Record and track all expenses for the MULI program in McCain Institute tracking tools, as well as maintain receipts and financial documentation in support of those expenses.
• Assist the McCain Institute finance team and ORSPA to ensure the MULI’s compliance with donor and ASU financial rules, including by filling in and shepherding required forms through defined approval processes.
• Assist in relationship management with existing and potential partners for the MULI activities.
• Assist with the recruitment of the McCain Institute’s Junior Fellows.
• Other duties as required to meet MULI objectives.

Desired Qualifications

• Demonstrable knowledge of Russia’s full-scale invasion of Ukraine and Ukraine’s politics and society.
• Strong written and verbal communication skills.
• Experience handling logistics such as flight and hotel bookings, as well as visa applications.
• Experience with event organization, including sending invitations via MailChimp, managing RSVP lists, and on-site logistics.
• Experience with project planning, implementation, and reporting.
• Experience working with budgets as well as processing and tracking expenses.
• Experience communicating with high-level stakeholders across multiple time zones.
• Strong attention to detail.
• Excellent organizational skills and the ability to manage multiple competing priorities with minimal supervision, ensuring on-time delivery.
• Experience in using Microsoft Office software (Word, Excel, Outlook, SharePoint, One Drive)
• Climate-controlled office setting subject to extended periods of being in a stationary position.
• Regular use of standard office equipment including but not limited to computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone, and associated computer/technology peripherals.
• Prepare written correspondence and reports.
• ASU offers eligible employees commuter benefits, including a monthly contribution toward Metro transportation expenses

Department Statement

At McCain Institute, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway. We value your unique background and perspective, and you may be just the right candidate for this position or other roles on our team.

Learn more at www.mccaininstitute.org/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco‑free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASUCompensation Estimator

ASU conducts pre‑employment screening which may include verification of work history, academic credentials, licenses, and certifications.

ASU conducts pre‑employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

A fingerprint check is not required for this position.