Program Coordinator - Harmony Square (PT)

Village of Tinley Park; Tinley Park (IL); On-site; USD 25,000 - 39,000; Part time

Job summary

The Village of Tinley Park invites applications for a part-time Program Coordinator - Harmony Square. This role plans, coordinates, and supervises activities and events at Harmony Square, serving as the main contact for programming inquiries and rentals.

The position requires an associate degree and at least one year of related experience, with CPR/First Aid within 3 months of hire. Responsibilities include staffing coordination, budgeting, event setup, AV support, and daily administrative

Qualifications

• Associate's degree is required.
• Bachelor’s Degree in Recreation, Leisure Management or related field preferred.
• Minimum of one year of related programming experience.
• First Aid/CPR Certification required within 3 months of hire.
• Proficient with Microsoft Office.

Responsibilities

• Plan, implement, and coordinate Harmony Square programming and events.
• Schedule, manage rentals, and maintain Harmony Square facilities.
• Serve as primary point of contact for programming inquiries.
• Coordinate staffing for programs and supervise event execution.
• Prepare budgets, monitor expenditures, and manage inventory.
• Arrange AV/equipment setups and large-scale event logistics.
• Submit work orders and coordinate with Public Works for maintenance.

Skills

Event planning

Customer service

Communication

Project management

Education

Associate's degree

Bachelor's degree in Recreation/Leisure Management or related field

Tools

Microsoft Office

Job description

The Village of Tinley Park is a vibrant, progressive community located in the fast-growing Interstate 80 corridor in southwest suburban Chicago. As the 14th-largest city in Metropolitan Chicago boasting a residential population of 56,000 residents and nearly 1,000 businesses, this exceptional community possesses everything from a fun and lively Downtown district to flourishing residential neighborhoods to thriving corporate, commercial and entertainment centers, all tied together under Tinley Park’s Life Amplified brand.

We have an exciting opportunity for a Part-TimeProgram Coordinator - Harmony Squareto perform planning, implementation, coordination and supervision of activities and events for Harmony Square. This position will work with minimal supervision and day-to-day oversight from the Special Events Specialist(s).

The Program Coordinator - Harmony Square will develop, prepare and organize programming for Harmony Square including scheduling, use, rentals and daily maintenance of the facility. Serve as the primary point of contact for all programming inquiries related to Harmony Square.

Coordinate and supervise necessary staffing for programs, events, and activities. Create and manage winter Ice Rink schedule and other year-round program schedules as needed. Complete registration process, prepare program plans and make budgetary recommendations. Attend to facility user needs to ensure successful program execution, a high level of customer service and a seamless experience for all on-site events. Prepare written correspondence, brochure and flyer content, reports, work orders, timesheets, schedules and other administrative duties related to the day-to-day operations.

This position will also prepare event spaces and coordinate programming details for all scheduled events including but not limited to party room set-ups, VIP space set-ups, green room set-up/stagging, and other on-site, large-scale events. They will coordinate and assist with equipment set-up and take down for scheduled programming and events including but not limited to manual labor required for audio-visual (AV) equipment, programming support items (ie. oversized games, musical instruments including piano, tables, chairs, and portable heaters), and other large equipment.

Prepare program budgets, monitor expenditures and manage inventory, ensuring all equipment and supplies are accounted for and in good condition. Coordinate facility maintenance and other related needs with the Public Works department. Submit and manage work order requests as needed.

An Associate's degree is required, a Bachelor’s Degree Recreation, Leisure Management or related field is preferred, along with a minimum of one (1) year of related programming experience. Previous experience in event coordination or facilities management is a plus. Prior supervisory experience is preferred. First Aid/CPR Certification required with 3 months of hire. Must be proficient with Microsoft Office.

The ideal candidate will have a passion for public relations, event planning, and leisure activities. They will be an excellent communicator with the ability to communicate effectively verbally and in writing. They will bring creativity to the marketing team and be able to support a variety of marketing initiatives with great attention to detail and strong project management skills in a fast-paced environment. They must be able to work independently, collaborate effectively, think creatively, and execute flawlessly. They will thrive on creating a place for residents and visitors to come and relax.

Weekly schedule will vary, typically scheduled 30-34 hours per week. Must be available to work a variety of evening and weekend hours based on programming needs.

Learn More About Harmony Square here.