Program Coordinator - Grinnell, IA

Grinnell College; Grinnell (IA); On-site; USD 45,000 - 60,000; Full time

Job summary

Grinnell College is seeking a Program Coordinator to partner with the Assistant Dean and Director of Global Fellowships & Awards. The role involves managing fellowships, coordinating grants, and overseeing donor relations, significantly contributing to student development.

The ideal candidate will have comprehensive experience in administration and project management, ensuring a welcoming environment for all stakeholders. Strong organizational skills and the ability to work confidentially are essential.

Qualifications

• Broad experience in organizational policies and practices.
• Strong management and administration skills.
• Ability to coordinate large projects and budgets.

Responsibilities

• Manage fellowships and awards administration.
• Coordinate CLS Grants program and budget.
• Oversee reception and center operations.

Job description

Overview

The Program Coordinator works in partnership with the Assistant Dean and Director of Global Fellowships & Awards (GFA) in the management and administration of a large portfolio of College-specific, national, and international merit-based fellowships and awards. Under the supervision of the Finkelman Dean, this individual also manages, coordinates, and administers the CLS Grants program to support students' personal, professional, and civic development, while contributing to donor relations and stewardship initiatives. In each of these core areas, the Program Coordinator must perform advanced, diversified, and confidential duties requiring broad and comprehensive experience, skill, and knowledge of organizational policies and practices. As a key member of the CLS staff, this individual actively contributes to other projects and initiatives as needed.

Responsibilities

• Fellowships & Awards Administration (50%)
• • Develop, manage, and coordinate on-campus application systems for campus-based and nationally competitive fellowships and awards;
  • Track incoming materials and maintain relevant workflows;
  • Prepare, proofread, edit, and distribute office materials and maintain website and GrinnellShare content;
  • Co-supervise student employee staff;
  • Research new and established awards;
  • Oversee logistics for selection committee meetings, information sessions, workshops, and special events;
  • Coordinate travel for alumni guests and student finalists;
  • Respond to fellowship and scholarship inquiries in the Assistant Dean and Director's absence.

• CLS Grants Program Coordination (30%)
• • Coordinate all aspects of the CLS Grants program including Explore, Professional Attire, Professional Development, Senior Interview, and Graduate School Grants by developing and monitoring an annual budget (~$100,000);
  • Implementing and maintaining the online application process and student-facing information;
  • Actively promoting grants to students and the broader campus community;
  • Collaborating with the Office of Financial Aid and Division of Student Affairs;
  • Monitoring recipient compliance;
  • Authoring annual summary and donor stewardship reports.

• Reception & Center Operations Back-Up (10%)
• • Serve as back-up to the Program & Center Coordinator by providing oversight of the CLS reception process to ensure a professional, responsive, and welcoming experience for all CLS stakeholders, including students, faculty, staff, alumni, parents, and employers.

• Donor & Annual Giving Stewardship (10%)
• • Coordinate and complete donor and annual giving stewardship processes.