STEM Education Program Coordinator - Admissions & Data

Silicon Valley Education Foundation; San Jose (CA); On-site; USD 67,000 - 70,000; Full time

Job summary

Silicon Valley Education Foundation (SVEF) is seeking a Program Coordinator for the 49ers STEM Leadership Institute to manage admissions, data systems, and communications at Cabrillo Middle School and Santa Clara High School in the Santa Clara USD area.

You will lead admissions cycles, coordinate outreach, develop dashboards, and support events and daily operations, while ensuring compliance and a student-centered approach in a fast-paced nonprofit environment.

Qualifications

• Strong administrative, clerical, and documentation skills.
• Excellent organizational and project management abilities.
• Proficient in Microsoft Excel, Google Sheets, and related data tools.
• Experience with survey tools, data visualization, and report generation.
• Familiarity with FormAssembly, Formstack, SurveyMonkey, Salesforce Education Cloud, and SIS.
• Ability to manage multiple projects independently and meet deadlines.
• Experience coordinating events and managing educational data systems.
• Comfortable working with youth in educational or enrichment settings.
• Professional discretion in handling sensitive student and program data.
• Proficiency with Google Workspace, Google Classroom, and basic web content editors.
• Background in STEM education, youth programming, or nonprofit environments.

Responsibilities

• Oversee admissions for grades 6–10 with timelines and onboarding.
• Coordinate communications and outreach with schools and families.
• Develop data collection calendars and maintain dashboards.
• Coordinate logistics for competitions, field trips, and visits.
• Lead internal project planning and track program deliverables.
• Supervise students during Extended Hours, events, and field trips.

Skills

Administrative skills

Organizational skills

Project management

Data tools

Survey tools & data visualization

Tools ecosystem familiarity

Time management

Event coordination

Youth work & privacy

Google Workspace & web editors

STEM education for nonprofits

Tools

Microsoft Excel

Google Sheets

FormAssembly

Formstack

SurveyMonkey

Salesforce Education Cloud

Student Information Systems

Google Workspace

Google Classroom

Web content editors

Job description

Silicon Valley Education Foundation (SVEF) is seeking a Program Coordinator for the 49ers STEM Leadership Institute to manage admissions, data systems, and communications at Cabrillo Middle School and Santa Clara High School in the Santa Clara USD area.

You will lead admissions cycles, coordinate outreach, develop dashboards, and support events and daily operations, while ensuring compliance and a student-centered approach in a fast-paced nonprofit environment.