Program Coordinator for Mobile Vision Clinic

Vision-to-Learn; Madison (WI); On-site; USD 30,000 - 39,000; Full time

Job summary

Vision To Learn in Madison, WI is hiring a Program Coordinator to coordinate with district partners, clinical staff, and the operations team, handling daily reporting, tracking, communication, and scheduling. Under the Program Manager, you will lead regional operations and measure productivity through reporting and collaboration with district and school staff.

The role requires a Bachelor’s degree and at least two years’ experience with schools, with strong Excel and MS Office skills, plus

Qualifications

• Bachelor’s Degree required.
• Two or more years’ experience working with schools preferred.
• Skilled at Excel and in using Microsoft Office Suite.
• Experience working with a diverse population.
• Clean driver’s license and current Wisconsin driver’s license.

Responsibilities

• Work with Program Manager to outline a strategic schedule for mobile vision clinic at schools according to the relevant district calendars to maximize students served.
• Effectively coordinate optometrist staff schedules according to their geography and approve timesheets.
• Oversee clinic team.
• Ensure staff clearances are provided to school districts in compliance with MOUs.
• Work with operations department, nurses and county health officials, principals, district administrators to both proactively identify and suggest changes to the schedule and to react quickly to ever-changing needs relating to the schedule, including provider unavailability and urgent visit needs.
• Coordinate operations staff to input accurate and timely data into relevant VTL systems.
• Work with nurses, principals, and district administrators to collect testimonials and photos.
• Help identify and coordinate partnerships for summer exam opportunities.
• Assist with special event planning.
• Regular travel to schools to support field staff and ensure high quality program delivery.
• Support Program Manager by maintaining all relevant programmatic data points, including EHR system, tracking spreadsheets, and Basecamp.
• Serve as bridge between Program Manager, operations staff, and districts to ensure schedule changes and updates are communicated in a timely manner.
• Willing to be cross trained to work on the mobile clinic as a technician, conduct vision screenings, dispensing, and checking in glasses.
• Other tasks and responsibilities may be assigned as required

Skills

Excel

Microsoft Office

Communication skills

Travel willingness

Driver's license

Education

Bachelor’s Degree

Tools

MS Office Suite

Job description

Vision To Learn in Madison, WI is hiring a Program Coordinator to coordinate with district partners, clinical staff, and the operations team, handling daily reporting, tracking, communication, and scheduling. Under the Program Manager, you will lead regional operations and measure productivity through reporting and collaboration with district and school staff.

The role requires a Bachelor’s degree and at least two years’ experience with schools, with strong Excel and MS Office skills, plus