Program Coordinator — First-Year Seminars (1300+ students)

Harvard Faculty of Arts and Sciences; Cambridge (MA); On-site; USD 60,000 - 70,000; Full time

Job summary

Harvard Faculty of Arts and Sciences is seeking a Program Coordinator to run the First-Year Seminar Program, enrolling 1300 first-year students in 120+ seminars taught by faculty from 14 Harvard schools.

The role involves triaging the office inbox, event/travel planning, scheduling classrooms, and AV/IT support for seminars, plus managing budgets and databases. 35 hours/week, on-site in Cambridge, MA.

Qualifications

• Bachelor degree with 3-5 years experience in academic/non-profit administration.
• Excellent verbal and written communication.
• Event planning and data management skills.
• Knowledge of Microsoft Office Suite.
• Knowledge of Harvard’s Financial/Reporting applications.
• Airtable and Canvas is preferred.
• Ability to work collaboratively on multiple priorities with attention to details and deadlines.
• Strong organization skills and balance of initiative and circumspection.
• Availability to work overtime during peak periods.

Responsibilities

• Provides Program support and coordinates daily operations for the office and its seminars.
• Triages the office inbox, plans events/travel, and handles seminar supplies.
• Manages classroom scheduling and AV/IT support for seminars.
• Assists visitors and answers inquiries by phone or email, routing to team members.
• Sends evaluation reports to faculty and maintains seminar schedules and websites.
• Prepares accounts for payable transactions for approval.
• Supports Standing Committee meetings and faculty recruitment correspondence.
• Maintains the First-Year Seminar website with roster, dates, deadlines.
• Manages databases, online application system, and program archives.
• Coordinates with OUE Communications to update offerings and tracks seminar budgets.

Skills

Verbal communication

Written communication

Event planning

Data management

Microsoft Office

Harvard financial tools

Airtable

Canvas/learning platforms

Multi-priority coordination

Attention to deadlines

Education

Bachelor degree

Tools

Microsoft Office Suite

Harvard Financial/Reporting apps

Airtable

Canvas

Job description

Harvard Faculty of Arts and Sciences is seeking a Program Coordinator to run the First-Year Seminar Program, enrolling 1300 first-year students in 120+ seminars taught by faculty from 14 Harvard schools.

The role involves triaging the office inbox, event/travel planning, scheduling classrooms, and AV/IT support for seminars, plus managing budgets and databases. 35 hours/week, on-site in Cambridge, MA.