Program Coordinator

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Retirement plans with university input

Wellbeing resources

Tuition assistance/reimbursement

Commuter benefits

Job summary

Harvard University is seeking a Program Coordinator for the First-Year Seminar Program within the Faculty of Arts and Sciences. The role oversees daily operations, seminar scheduling, and office support for 120+ seminars taught by faculty across 14 Harvard schools.

You will manage evaluations, budgets, and websites while coordinating travel, events, and communications. The position requires a Bachelor’s degree with 3–5 years of academic/non-profit administration experience, strong customer

Qualifications

• Bachelor degree with 3-5 years experience in academic/non-profit administration.
• Strong customer service and communication skills.
• Experience with event planning and data management.
• Familiarity with Harvard systems such as Canvas and financial/reporting apps.

Responsibilities

• Provides program support and coordinates daily operations for the office and its seminars.
• Triages the office inbox, coordinates travel planning and schedules, and orders seminar supplies.
• Maintains seminar rosters, class websites, and budgets; supports committees and recruitment.
• Manages the program databases, online applications, and course materials with attention to detail.

Skills

Customer service

AI skills

Communication skills

Event planning

Data management

MS Office

Harvard finance apps

Air Table

Canvas

Collaboration

Education

Bachelor degree

Job description

Company Description

By working at Harvard University, you join a vibrant community thatadvances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills andexpertise. We are dedicated to creating a diverse and welcominenvironment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart ofHarvard University. It is the home of Harvard’s undergraduateprogram (Harvard College, founded in 1636) as well as all ofHarvard’s Ph.D. programs (the Harvard Kenneth C. Griffin GraduateSchool of Arts and Sciences, founded in 1872), Harvard Athleticsand the Division of Continuing Education. The 40 academicdepartments and 30+ centers of the FAS support a communityunparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and sharedcommitment to knowledge and truth that elicits excellence from allmembers of our community and prepares the next generation ofleaders through a transformative educational experience.

Job Description

Job Summary

The Program Coordinator reports to the Assistant Director and workswith the Director to run the First-Year Seminar Program, enrolling1300 first-year students in 120+ seminars taught by faculty from 14Harvard schools.

Job-Specific Responsibilities

Serves as a key member of this team, the Program Coordinatorprovides Program support and coordinates daily operations for theoffice and its seminars, including triaging the office inbox,event/travel planning, ordering any supplies needed for seminars,classroom scheduling and AV/IT support (e.g., Canvas sites andAV/IT support in the Program’s Seminar room).

• Assists visitors and answers general inquiries from parents,students, faculty, and administrators in the office or by telephoneor email, forwarding business to other team members.
• Sends out evaluation reports to faculty each term, enterscourses in my.harvard and helps ensure that the schedule isbalanced and class websites are in order.
• Prepares and tracks accounts for payable transactions forapproval by the Assistant Director of Administration.
• Assists the Assistant Director in supporting Standing Committeemeetings, faculty recruitment correspondence, and first-yearapplication cycle.
• Maintains the First-Year Seminar website, including updating itwith annual seminar roster, dates, deadlines and general updates asneeded.
• Responsible for maintaining the Program’s databases, onlineapplication system, FAS Courses of Instruction chapter, andpaper/electronic archives.
• Works with OUE Communications to update current offerings.
• Monitors and tracks each seminar budget.
• Assist with managing Post-Seminar Module (PSM) including traveland field trip logistics (which are time sensitive).
• Assist with the Harvard College Curriculum’s additionalprojects when time allows, and the need arises. Additional dutiesas required.

Working Conditions

The work schedule and location will be set by the department at itsdiscretion and based upon operational needs and objectives andconsistent with College Policy, which requires 5 days on-site inCambridge, MA during term time (first day of classes throughcommencement), with the exception of student breaks. When notworking at a Harvard or Harvard-designated location, employees inhybrid positions must work in a Harvard registered state incompliance with the University’s Policy on Employment Outside of Massachusetts .Additional details about the College policy will be discussedduring the interview process. Certain visa types and fundingsources may limit work location. Individuals must meet worklocation sponsorship requirements prior to employment.

Qualifications

Basic Qualifications

• Bachelor degree with 3-5 years experience inacademic/non-profit administration.

Additional Qualifications and Skills

• Strong customer service
• AI skills
• Excellent verbal and written communication
• Event planning, and data management skills
• Knowledge of Microsoft Office Suite
• Knowledge of Harvard’s Financial/Reporting applications
• Air Table and Course Canvas is preferred
• Ability to work collaboratively on multiple priorities withattention to details and deadlines
• Strong organization skills and balance of initiative andcircumspection are essential.
• Availability to work overtime during peak periods

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University isunable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity, Education

Work Format Details

This position has been determined by school or unit leaders thatall duties and responsibilities must be performed at a Harvard orHarvard-designated location. Certain visa types may limit worklocation. Individuals must meet work location sponsorshiprequirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view thecorresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed tosupport a healthy work-life balance and your physical, mental andfinancial wellbeing. Because here, you are what matters. Ourbenefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage startingon day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuitionassistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & WellbeingPage.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination . We seek talentfrom all parts of society and the world, and we strive to ensureeveryone at Harvard thrives. Our differences help our communityadvance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on thebasis of race, ethnicity, color, national origin, sex, sexualorientation, gender identity, veteran status, religion, disability,or any other characteristic protected by law or identified in theuniversity's non-discrimination policy . Harvard'sequal employment opportunity policyand non-discrimination policy help allcommunity members participate fully in work and campus life freefrom harassment and discrimination.