Program Coordinator, First-Year Seminars

Harvard University; Cambridge (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

Retirement plans with university u-Con

Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard University in Cambridge, MA seeks a Program Coordinator to run the First-Year Seminar Program, enrolling 1300 first-year students in 120+ seminars taught by faculty from 14 Harvard schools. You will handle office operations, scheduling, travel, budget tracking, and website maintenance, collaborating across offices to support academic programs and student success.

The role requires strong organizational skills and the ability to manage multiple priorities in a dynamic university

Qualifications

• Bachelor degree with 3-5 years experience in academic/non-profit administration.
• Strong customer service and communication skills.
• Experience coordinating seminars, events, or academic programs is preferred.

Responsibilities

• Provides Program support and coordinates daily operations for the office and its seminars.
• Triages the office inbox, event/travel planning, and supplies ordering.
• Manages classroom scheduling and AV/IT support for seminar rooms.
• Maintains and updates program websites and databases.
• Monitors seminar budgets and supports committee and recruitment activities.

Skills

Customer service

AI skills

Communication

Event planning

Data management

Microsoft Office

Harvard financial/reporting apps

Airtable

Course Canvas

Team collaboration

Education

Bachelor degree

Tools

Canvas

Job description

Harvard University in Cambridge, MA seeks a Program Coordinator to run the First-Year Seminar Program, enrolling 1300 first-year students in 120+ seminars taught by faculty from 14 Harvard schools. You will handle office operations, scheduling, travel, budget tracking, and website maintenance, collaborating across offices to support academic programs and student success.

The role requires strong organizational skills and the ability to manage multiple priorities in a dynamic university