Arts Venue Scheduling & Operations Coordinator

Harvarduniversity; Cambridge (MA); On-site; USD 60,000 - 75,000; Full time

Job summary

Harvard University is seeking a Program Coordinator to join the Memorial Hall/Lowell Hall Complex team in Cambridge. The role supports the Program Manager, schedules year‑round events, and handles front‑desk inquiries, contracts, and office operations.

Responsibilities include coordinating student activities, enforcing scheduling policies, maintaining space calendars, and ensuring timely communication across departments. Strong organizational and software skills are essential for success.

Qualifications

• Bachelor's degree required.
• Three years' related experience in office administration required.

Responsibilities

• Schedules and coordinates student activity in MemHall venue spaces, including rehearsals, events, meetings, and special requests.
• Disseminates and enforces venue scheduling and use policies for these rooms.
• Maintains calendar program for all spaces in the Complex, coordinating with the Program Manager and the FAS Classrooms Office.
• Prints and posts room schedules bi‑weekly.
• Maintains access lists, contracts, access, and keys for specialized music rehearsal spaces.
• Coordinates Lowell Lecture Hall application process for academic year student performance slots.
• Directs students and inquiries to other University resources as needed.
• Administers daily administrative office opening and closing procedures (10am–6pm).
• Fields phone calls, emails, walk‑in business, and visitors; maintains welcoming environment.

Skills

Excellent communication

Interpersonal skills

Cross‑departmental collaboration

Web page development

Education

Bachelor's degree

Tools

Accruent EMS

Microsoft Office

Adobe Suite

Harvard systems

Job description

Harvard University is seeking a Program Coordinator to join the Memorial Hall/Lowell Hall Complex team in Cambridge. The role supports the Program Manager, schedules year‑round events, and handles front‑desk inquiries, contracts, and office operations.

Responsibilities include coordinating student activities, enforcing scheduling policies, maintaining space calendars, and ensuring timely communication across departments. Strong organizational and software skills are essential for success.