Program Coordinator - Faculty Honorifics and Awards, Strategic Research Initiatives

University of Texas at San Antonio; San Antonio (TX); On-site; USD 31,000 - 51,000; Full time

Job summary

The University of Texas at San Antonio is seeking a Program Coordinator for Faculty Honorifics and Awards in Strategic Research Initiatives. This on-campus role coordinates programs, manages nominations, and ensures efficient operations.

You will maintain nomination calendars, prepare materials, liaise with the Honorifics Council, and develop reports on activity and outcomes. Strong organizational skills and independence are required.

Qualifications

• High School Diploma, vocational training, or apprenticeship in a related field.
• Five years of related work experience.
• Ability to pass background check and show eligibility to work in the United States.

Responsibilities

• Coordinate institutional processes supporting faculty nominations for national, international, professional society, and academy honors, awards, fellowships, and memberships.
• Develop and maintain annual nomination calendars; communicate opportunities to faculty and leadership.
• Coordinate the preparation and submission of nomination materials, including collecting documents and tracking approvals.
• Serve as the primary administrative liaison for the Honorifics Council, managing logistics and records.

Skills

Communication

Collaboration

Time Management

Multi-Tasking

Microsoft Office Suite

Organizational Skills

Data Management

Work Independently

Education

High School Diploma

Bachelor's degree

Job description

Program Coordinator - Faculty Honorifics and Awards, StrategicResearch Initiatives Location: San Antonio, TX Regular/Temporary: Regular Job ID: 16421 Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram,Facebook,YouTube or LinkedIn.

Salary Range: Up to $51,300/Annualized,commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will beaccepted through 11:59 PM CDT on 10/19/2026. At the discretion ofthe hiring department, this posting may close once a sufficientnumber of qualified applications have been received.

Required Application Materials:

• Resume is required.
• Cover Letter is required.
• Contact information for three professional references.

Job Details

Job Summary

The Program Coordinator coordinates the operation of programs orprojects, exercising independent judgment and authority asrequired. This position ensures programs run efficiently, meetgoals, and stay within budget. This role serves as theliaison between teams and stakeholders to achieve success andgrowth.

Core Responsibilities

1. Coordinate institutional processes supporting facultynominations for national, international, professional society, andacademy honors, awards, fellowships, and memberships.
2. Maintain and manage a comprehensive awards and honorificsdatabase, including eligibility criteria, nomination cycles,deadlines, sponsor requirements, outcomes, and faculty recognitionrecords.
3. Develop and maintain annual nomination calendars andcommunicate upcoming opportunities to faculty, department chairs,associate deans, and research leadership.
4. Coordinate the preparation and submission of nominationmaterials, including collecting supporting documents, draftingtimelines, tracking approvals, and ensuring compliance with sponsorrequirements
5. Serve as the primary administrative liaison for the HonorificsCouncil, supporting meeting logistics, agenda development, recordsmanagement, and follow-up on action items
6. Conduct research and environmental scanning to identifyprestigious awards, fellowships, academy memberships, andrecognition opportunities aligned with faculty expertise andinstitutional priorities
7. Assist with faculty candidate identification and assessmentactivities by compiling data from internal and external sources,including faculty records, publication metrics, professionalsociety memberships, and benchmarking tools
8. Support the cultivation and tracking of internal and externalnominators, references, reviewers, and sponsors for competitiveaward and academy nomination efforts
9. Develop reports, dashboards, and briefing materials summarizingnomination activity, recognition outcomes, award pipelines,participation metrics, and progress toward institutional strategicgoals
10. Coordinate faculty recognition events, mentoring activities,workshops, informational sessions, and communications promotingfaculty honors and awards opportunities
11. Partner with Academic Affairs, Research and Innovation, FacultySuccess, college leadership, and external organizations to advanceinstitutional recognition and faculty distinction initiatives
12. Maintain confidential information regarding faculty awardstrategies, nomination plans, academy candidacies, andinstitutional recognition initiatives
13. Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training, or Apprenticeship ina related field.
• Five (5) years of related work experience.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Preferred Qualifications

• Bachelor's degree.

Knowledge, Skills, and Abilities

• Communication
• Collaboration
• Time Management
• Multi-Tasking
• Microsoft Office Suite
• Organizational Skills
• Data Management
• Work Independently

Working Conditions

• Office environment. Ability to travel to and from meetings,training sessions, or other business-related events. Workdays,areas, and work hours may vary depending on the department'sneeds.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary;if walking and standing are required, only occasionally. Ability toexert up to 10 pounds of force to lift, carry, push, pull, orotherwise move objects.

This position will work primarily on campus.Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check.Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must beable to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affine ...