Program Coordinator - Faculty Research Development, Strategic Research Initiatives

University of Texas at San Antonio; San Antonio (TX); On-site; USD 46,000 - 56,000; Full time

Job summary

The University of Texas at San Antonio is seeking a Program Coordinator for Faculty Research Development to coordinate day-to-day operations of programs and provide administrative, financial, and operational support to faculty.

This position will serve as a liaison between teams and stakeholders, helping manage budgets, schedules, and reporting while contributing to the department's strategic objectives on campus.

Qualifications

• High School Diploma, Vocational Training, or Apprenticeship in a related field.
• Five (5) years of related work experience.
• Ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Coordinates and manages assigned phases of programs, projects, and administrative operations, which may include budget decisions, program selection, staff supervision, future planning, and innovation, to ensure effective resource utilization and the achievement of department goals.
• Proposes, evaluates, and coordinates the implementation of programs, departmental projects, and initiatives by tracking timelines, monitoring progress, and ensuring deliverables align with strategic objectives.
• Plans, schedules, and coordinates activities for assigned programs and projects, managing calendars, meetings, and logistical arrangements to ensure the seamless coordination of appointments, communications, and program operations.
• Ensures program needs are met through resource planning, tracking, and management. Resources include talent, supplies, and facilities.
• Serves as a primary liaison for assigned programs by coordinating information flow, overseeing marketing and communication efforts, disseminating updates, and fostering effective communication amongst stakeholders.
• Analyzes and evaluates program and departmental operations, identifying opportunities for improvement and recommending enhancements that promote operational efficiency, effectiveness, and alignment with the department's mission and goals.
• Maintains tracking and reporting systems to monitor program/participant progress and results.
• Supports budget development and financial administration by compiling and analyzing data, maintaining financial records, preparing reports, monitoring budget-related activities, and providing timely progress and status reports to program sponsors and other university personnel.
• Prepares and maintains program reports, supports the development of internal controls, and provides administrative and operational support by creating, reviewing, and proofreading correspondence, presentations, reports, and other program-related documentation.
• Interacts with university departments, special groups, and external agencies to coordinate.
• Performs other duties as assigned.

Skills

Communication

Collaboration

Time management

Multitasking

Microsoft Office

Organizational skills

Data management

Work independently

Education

Bachelor's degree

High School Diploma or equivalent

Job description

Program Coordinator - Faculty Research Development, StrategicResearch Initiatives

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16422

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence - advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT SanAntonio Today or on X, Instagram,Facebook,YouTube or LinkedIn.

Salary Range: Up to $51,300/Annualized,commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will beaccepted through 11:59 PM CDT on 10/19/2026. At the discretion ofthe hiring department, this posting may close once a sufficientnumber of qualified applications have been received.

Required Application Materials:

• Resume is required.
• Cover letter is required.
• Contact information for three professional references.

Job Details

Job Summary

The Program Coordinator for Faculty Research Developmentcoordinates the day-to-day operation of programs or projects, andadministrative functions, exercising independent judgment anddecision-making authority as required. This position ensuresprograms and departmental activities run efficiently, meet goals,and stays within budget while providing administrative, financial,and operational support staff and faculty. This role servesas the liaison between teams and stakeholders, facilitatescommunication, and supports initiatives that contribute to thedepartment's strategic objectives, success, and growth.exercising independent judgment and authority asrequired.

Core Responsibilities

1. Coordinates andmanages assigned phases of programs, projects, and administrativeoperations, which may include budget decisions, program selection,staff supervision, future planning, and innovation, to ensureeffective resource utilization and the achievement of departmentalgoals.
2. Proposes,evaluates, and coordinates the implementation of programs,departmental projects, and initiatives by tracking timelines,monitoring progress, and ensuring deliverables align with strategicobjectives.
3. Plans,schedules, and coordinates activities for assigned programs andprojects, managing calendars, meetings, and logistical arrangementsto ensure the seamless coordination of appointments,communications, and program operations.
4. Ensuresprogramneedsaremetthroughresourceplanning,tracking,andmanagement.Resourcesinclude talent, supplies, and facilities.
5. Serves as aprimary liaison for assigned programs by coordinating informationflow, overseeing marketing and communication efforts, disseminatingupdates, and fostering effective communication amongstakeholders.
6. Analyzes andevaluates program and departmental operations, identifyingopportunities for improvement and recommending enhancements thatpromote operational efficiency, effectiveness, and continuedalignment with the department's mission and goals.
7. Maintainstrackingandreportingsystemstomonitorprogram/participantprogressandresults.
8. Supports budgetdevelopment and financial administration by compiling and analyzingdata, maintaining financial records, preparing reports, monitoringbudget-related activities, and providing timely progress and statusreports to program sponsors and other university personnel.
9. Prepares andmaintains program reports, supports the development of internalcontrols, and provides administrative and operational support bycreating, reviewing, and proofreading correspondence,presentations, reports, and other program-relateddocumentation.
10. Interactswithuniversitydepartments,specialgroups,andexternalagenciestocoordinate
11. Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training, or Apprenticeship ina related field.
• Five (5) years of related work experience.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Preferred Qualifications

• Bachelor's degree.

Knowledge, Skills, and Abilities

• Communication
• Collaboration
• Time Management
• Multi-Tasking
• Microsoft Office Suite
• Organizational Skills
• Data Management
• Work Independently

Working Conditions

• Office environment. Ability to travel to and from meetings,training sessions, or other business-related events. Workdays,areas, and work hours may vary depending on the department'sneeds.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary;if walking and standing are required, only occasionally. Ability toexert up to 10 pounds of force to lift, carry, push, pull, orotherwise move objects.

This position will work primarily on campus.Travel and parking expenses are the employee's responsibility.

This position is contingent upon a successful background check.Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must beable to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affrmutive Action Program in compliance with allgovernment requirements to ensure nondiscrimination.