Program Coordinator, Entrepreneurship Education & Programs

upenn; United States; Hybrid; USD 60,000 - 75,000; Full time

Job summary

The Wharton School of the University of Pennsylvania is seeking a Program Coordinator for Entrepreneurship Education & Programs in Philadelphia. The role supports Venture Lab's Philadelphia-based programming, coordinating students, alumni, faculty, reviewers, and partners to ensure high-quality educational experiences.

You will develop annual work plans, manage budgets, maintain CRM data, analyze KPIs, and support marketing and communications.

Responsibilities

• Execute day-to-day delivery of assigned educational programs and provide operational coordination to strengthen Venture Lab's Philadelphia-based portfolio.
• Develop annual work plans and timelines aligned with program goals; coordinate student and stakeholder engagement.
• Supervise student leadership teams and serve as the primary operational contact for students, alumni, faculty, reviewers, and external partners.
• Support program financial administration, including expense tracking and budget stewardship, and coordinate with Finance & Administration.

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

• excellent healthcare and tuition benefits for employees and their families
• generous retirement benefits
• a wide variety of professional development opportunities
• supportive work and family benefits
• a wealth of health and wellness programs and resources
• and much more

Posted Job Title

Program Coordinator, Entrepreneurship Education & Programs

Job Profile Title

Coordinator C

Job Description Summary

Wharton School Overview: Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit www.wharton.upenn.edu.

The Program Coordinator

The Program Coordinator is responsible for the day-to-day execution of assigned educational programs and provides operational coordination that strengthens the effectiveness of Venture Lab's Philadelphia-based programming portfolio. This position supports assigned Philadelphia-based programs supporting students and engaging alumni, and will be the primary Coordinator to assume responsibility for new Philadelphia-based programs, supporting the successful implementation, assessment, and continuous improvement of strategically important co-curricular initiatives.

Following established processes for assigned programs, the Program Coordinator develops annual work plans and timelines aligned with program goals; coordinates student and stakeholder engagement; supervises student leadership teams, and serves as the primary operational contact for students, alumni, faculty, reviewers, and external partners. The Coordinator supports program financial administration, including expense tracking, policy-aligned budget stewardship, and coordinating with Finance & Administration; maintains program records and CRM data integrity; collects analyzes, and reports program data and key performance indicators; supports donor stewardship through data and participant materials collection, and preparing reports; assesses program performance and recommends improvements; and implements approved operational improvements that enhance program quality, participant experience, and educational outcomes.

In addition to assigned program responsibilities, the Program Coordinator strengthens the operational capacity and visibility of Venture Lab's Philadelphia-based programming portfolio by supporting portfolio-wide reporting and data management, coordinating shared operational resources, and supporting coordination between Programming and Marketing. Supporting the Senior Director, the Coordinator serves as a central point of coordination for program marketing requests, activities, timelines, and routine communications; communicates program priorities and audience needs; facilitates effective collaboration; and provides hands‑on support for routine program marketing needs as appropriate. The position also coordinates with Operations, IT, and other functional partners and contributes to the development and improvement of shared processes, organizational initiatives, and special projects that improve the effectiveness and consistency of Venture Lab's Philadelphia-based programming.

This position is hybrid‑eligible depending on business needs and evaluation