Program Coordinator, Healthcare, Venture Lab

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 64,500 - 70,000; Full time

Benefits offered by this job

Health, life, and flexible spending accounts

Tuition assistance

Retirement plans

Paid time away from work

Wellness and work-life resources

Flexible work hours

Job summary

A leading educational institution seeks a Program Coordinator to support healthcare-focused entrepreneurship programming. The role requires a bachelor's degree and 3-5 years of experience, emphasizing organizational and communication skills. Responsibilities include managing logistics and data management for various programs and serving as the primary contact for stakeholders. This position is based on-site in Philadelphia with hybrid flexibility and offers competitive benefits.

Qualifications

• Bachelor’s degree in a relevant field and 3-5 years of experience or equivalent.
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and execute program logistics for healthcare programming.
• Develop and manage contact lists and shared resources.
• Prepare and coordinate data management for the Healthcare Entrepreneurship vertical.

Skills

Organizational skills

Project coordination

Communication skills

Attention to detail

Interest in healthcare innovation

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Office

Google Workspace

Job description

Program Coordinator, Healthcare, Venture Lab

Job Overview: Supports the execution of healthcare‑focused entrepreneurship programming at Venture Lab, including the Penn ELITE Fellowship and the Clinical Connect Program. The role provides logistical, administrative, and coordination support that enables effective collaboration across Venture Lab’s founder‑facing teams and the broader university ecosystem.

Job Responsibilities

• Manage and execute program logistics for healthcare programming, including scheduling meetings and events, onboarding participants, preparing materials, managing program records, room reservations, compliance requirements (e.g., COIs, security, facilities), and tracking budgets, timelines, and milestones.
• Manage healthcare entrepreneurship program communication, content, and information resources—drafting operational materials, organizing shared files, overseeing routine communications, and maintaining website, newsletter, and other written materials.
• Advance program sustainability by building community and partnerships with Venture Lab teams to embed healthcare‑focused content, mentors, and resources across all Venture Lab programs.
• Prepare and coordinate data management for the Healthcare Entrepreneurship vertical: collect, validate, and synthesize program data to inform KPIs, reports, and presentations.
• Serve as the primary point of contact for healthcare entrepreneurship programs, responding to questions from students, faculty, advisors, and partners.
• Develop and manage contact lists, records, and shared resources in Venture Lab systems for healthcare advisors, alumni, clinicians, subject matter experts, investors, students, and partners.
• Support general Venture Lab operations and events as needed.
• Perform additional duties as assigned to support Venture Lab priorities.

Qualifications

Required Qualifications

• Bachelor’s degree in a relevant field (e.g., public health, business, life sciences, healthcare management) and 3‑5 years of experience, or an equivalent combination of education and experience.
• Strong organizational and project‑coordination skills, managing multiple priorities and deadlines in a fast‑paced environment.
• Excellent written and verbal communication skills, professionally addressing students, faculty, senior leaders, and external partners.
• Demonstrated ability to work independently, exercise sound judgment, and collaborate effectively with diverse stakeholders.
• Strong attention to detail and ability to maintain accurate records and documentation.
• High proficiency with Microsoft Office or Google Workspace; willingness to learn additional systems (e.g., Monday.com, Airtable, CRM).
• Interest in healthcare innovation, entrepreneurship, or academic program administration.

Preferred Qualifications

• Experience in higher education, program operations, entrepreneurship centers, accelerators, or healthcare innovation programs.
• Familiarity with clinical environments or health technology commercialization pathways.
• Experience coordinating multi‑stakeholder programs involving faculty, students, alumni, and external experts.
• Experience supporting evaluation, reporting, or data tracking for programs.

Working Conditions & Additional Information

• Position based on‑site in Philadelphia with hybrid flexibility per Wharton and Venture Lab policies.
• Occasional early morning, evening, or weekend hours may be required for events.
• Light physical activity involved in event setup or material preparation.
• Duties may change as programs grow or new initiatives launch.
• Position contingent upon funding.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Location

Philadelphia, Pennsylvania

Pay Range

$64,500.00 – $70,000.00 Annual Rate

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state, or local law.

Benefits

• Health, life, and flexible spending accounts with comprehensive medical, prescription, behavioral health, dental, vision, and life insurance; available flexible spending accounts.
• Tuition assistance for employee, spouse, and dependent children; eligible for other institutions.
• Retirement plans: Basic, Matching, and Supplemental plans with pre‑tax or Roth contributions and investment options through TIAA and Vanguard.
• Paid time away from work: vacation, personal leave.
• Long‑term care insurance via Genworth Financial, with favorable underwriting for new hires.
• Wellness and work‑life resources including programs and facilities.
• Professional and personal development resources.
• Access to university resources: libraries, athletic facilities, art galleries, museums, cultural events, and more.
• Discounts and special services on arts, entertainment, transportation, and other goods.
• Flexible work hours and remote work options.
• Home ownership support through forgivable loans for eligible employees.
• Adoption assistance reimbursements for qualified expenses for up to two adoptions.

Contact

To apply, visit the Penn Careers website (link omitted for brevity).