Program Coordinator - Cuban Research Institute

Florida International University; Miami (FL); On-site; USD 40,000 - 45,000; Full time

Job summary

Florida International University in Miami is seeking an administrative professional to assist the Cuban Research Institute (CRI) within the Steven J. Green School of International and Public Affairs.

You will coordinate events, manage communications, and support financial records while liaising with faculty, staff and community partners. The role requires a Bachelor's degree and at least two years of office experience, with strong English and Spanish language skills.

Qualifications

• Bachelor's degree and two years of office or related experience.
• Fluency in English and Spanish.

Responsibilities

• Provides support to the Cuban Research Institute (CRI) Director, including the execution of administrative objectives and priorities, and recommends procedures when necessary.
• Represents program leadership at meetings and disseminates information as needed.
• Communicates and builds relationships effectively in Spanish and English with faculty, administrators, students, vendors, visitors, and members of the community.
• Provides support for the maintenance of financial and budgetary records, including expenditures and revenues.
• Oversees the promotion of all events, including preparing announcement flyers and maintaining the Cuban Research Institute (CRI) website and social media.
• Responsible for liaison activities among functional areas and other departments.
• Assists in recruiting and collaborating with students interested in Cuban and Cuban-American affairs, including student organizations.
• Coordinates communication and marketing strategies to promote the program across various digital platforms in collaboration with the Steven J. Green School of International and Public Affairs (Green School) Marketing and Communication Team.
• Supervises support staff such as OPS and College Work-Study employees and volunteers. Established goals, professional development opportunities, and evaluates performance as required.

Skills

Fluency in English

Fluency in Spanish

Education

Bachelor's degree

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

Assists the Cuban Research Institute (CRI) with the Steven J. Green School of International and Public Affairs (Green School) in its extensive program of public activities, including lectures, seminars, conferences, concerts, book presentations, and film screenings, designed to engage a wide audience of students, faculty members, and other members of the South Florida community. Coordinates and uses independent judgment to perform complex duties in support of CRI's academic mission. May supervise and evaluate, as needed, the work of others.

• Provides support to the Cuban Research Institute (CRI) Director, including the execution of administrative objectives and priorities, and recommends procedures when necessary.
• Represents program leadership at meetings and disseminates information as needed.
• Communicates and builds relationships effectively in Spanish and English with faculty, administrators, students, vendors, visitors, and members of the community.
• Provides support for the maintenance of financial and budgetary records, including expenditures and revenues.
• Oversees the promotion of all events, including preparing announcement flyers and maintaining the Cuban Research Institute (CRI) website and social media.
• Responsible for liaison activities among functional areas and other departments.
• Assists in recruiting and collaborating with students interested in Cuban and Cuban-American affairs, including student organizations.
• Coordinates communication and marketing strategies to promote the program across various digital platforms in collaboration with the Steven J. Green School of International and Public Affairs (Green School) Marketing and Communication Team.
• Supervises support staff such as OPS and College Work-Study employees and volunteers. Established goals, professional development opportunities, and evaluates performance as required.
• Initiate payment card processing and/or access to sensitive payment card data, handling of cash/checks/cash equivalents, gift cards/participant payments, or purchasing with university issued credit card.
• Interprets university and college administrative and fiscal policies and procedures. Interprets and provides recommendations on procedures for the unit to improve administrative and fiscal operations for the programs and office site.
• Participates in HR related trainings as needed to maintain competencies in system applications, policies, and procedures. Cross-trains procedures with department employees to ensure smooth operation of business processes.
• Assists in the coordination of all events such as symposia, lecture series, conferences, concerts, book presentations, and film screenings, including but not limited to the reservation of space and coordination of audio-visual services and catering.

Minimum Qualifications

Bachelor's degree and two (2) years of office or related experience.

Desired Qualifications

• Fluency in English and Spanish.

Job Category

• Administrative

Advertised Salary

$40,000- $45,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Working Condition(s)

Required to spend 50% or more of time operating a computer

Pre-Employment Requirements

• Expanded Background Check

Disclosures

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Aff… All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.