Program Coordinator, Creator Lab

Aquent (United States); San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Aquent is partnering with a pioneering technology innovator to transform how audiences experience audio and visual content. We are seeking a Program Coordinator to support creative initiatives, manage podcasts, events, and partnerships, and help publish compelling program content across global channels.

You will coordinate sessions, oversee digital assets, craft program descriptions, and collaborate with design, social, PR, and digital teams.

Qualifications

• Exceptional written and verbal communication skills.
• Professional poise and confidence when interacting with all levels of staff and management.
• A genuine interest in consumer technology and the entertainment industry.
• Superior organizational abilities and meticulous time management.
• A proactive solution-oriented mindset.
• Proficiency with Photoshop, Excel, Word, Outlook, Smartsheet, Keynote, PowerPoint, Teams, and Slack.
• Aptitude for tracking projects using Miro and Airtable, with CMS familiarity.
• Experience supporting and producing events.

Responsibilities

• Support creative enablement initiatives including a weekly podcast, music and user-generated content programs, events, grants, and partnerships.
• Coordinate podcast sessions across film/TV, music, and gaming with external partners and internal stakeholders.
• Oversee digital assets, review edits, craft program descriptions, and track deliverables with collaborators.
• Collaborate with internal design, copy, social, PR, and digital teams to develop, schedule, and launch content across channels.
• Manage digital content for the program’s website, build pages, and implement new features.
• Prepare internal and external communications, newsletters, engagement activities, and presentations.
• Support senior leadership with vendor, partner, and sponsorship contracting, onboarding, invoicing, expense reporting, and travel logistics.
• Assist leadership with research projects informing program initiatives.
• Contribute to ongoing initiatives such as the flagship podcast, grant programs, and participation in major industry events.

Skills

Communication skills

Project coordination

Event production

Cross-functional collaboration

Tools

Photoshop

Excel

Word

Outlook

Smartsheet

Keynote

PowerPoint

Teams

Slack

Miro

Airtable

Job description

Aquent is partnering with a pioneering technology innovator dedicated to transforming how the world experiences audio and visual content. This client is at the forefront of inspiring and educating the next generation of storytellers, empowering them to bring their creative visions to life through groundbreaking technology. Their mission is to enable, inspire, educate, and amplify diverse human stories, ensuring new voices are heard and celebrated.

Are you a highly organized and passionate individual with a knack for bringing creative projects to fruition? We are seeking an enthusiastic Program Coordinator to join our client's dynamic team, dedicated to advancing the art of storytelling. In this pivotal role, you will be instrumental in supporting initiatives that inspire and empower content creators, directly contributing to programs that shape the future of entertainment and digital media. Your work will directly impact how emerging talent brings their dreams to life, making a tangible difference in the creative community.

What You'll Do

Support key creative enablement initiatives, including a weekly podcast, music and user-generated content programs, virtual and in-person events, grant programs, and strategic partnerships.

Orchestrate podcast recording sessions across diverse categories like film/TV, music, and gaming, managing complex schedules with important external partners and internal stakeholders.

Oversee digital assets, review content edits, craft compelling program descriptions, and meticulously track deliverables with social, digital, and external collaborators.

Collaborate cross-functionally with internal design, copy, social, PR, and digital teams to develop, schedule, and launch program content across global channels, and with external partners and vendors, supporting ongoing collaborations and project tracking.

Manage and coordinate digital content for the program’s presence on the company’s website, building new pages and working with digital teams to implement new features.

Prepare and coordinate vital internal and external communications, including newsletters, employee engagement activities, and presentations on program initiatives.

Provide essential support to senior leadership with vendor, partner, and sponsorship contracting, onboarding, invoicing, expense reporting, and travel logistics.

Assist senior leadership with critical research projects that inform and shape program initiatives.

Contribute to ongoing and upcoming initiatives such as the flagship podcast, grant programs, participation in major industry events (e.g., film festivals, CES), and a short film program.

What You'll Bring

Exceptional written and verbal communication skills, with the ability to articulate ideas clearly and persuasively.

Professional poise and confidence when interacting with all levels of staff and management.

A genuine interest in consumer technology and the entertainment industry, including film, music, and gaming.

Superior organizational abilities and meticulous time management skills to handle multiple projects simultaneously.

A passionate, positive, and proactive solution-oriented mindset.

Proficiency with essential software including Photoshop, Excel, Word, Outlook, Smartsheet, Keynote, PowerPoint, Teams, and Slack.

Aptitude for tracking projects and deliverables using Miro and Airtable, with familiarity in content management systems (training provided).

Proven experience supporting and producing various events, both in-person and virtual, such as video/photo shoots, film screenings, receptions, conferences, and festivals.