Program Coordinator - Biology

The Friedman School of Nutrition Science and Policy; Medford (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

Tufts University’s Department of Biology in the School of Arts and Sciences on the Medford campus is seeking a Program Coordinator to provide advanced support for graduate programs in the department.

You will manage paperwork, organize files, support admissions, assist with marketing materials and alumni outreach, coordinate meetings and travel, monitor the budget, and serve as a resource for graduate students and faculty directors.

Qualifications

• High School Diploma or Bachelor's degree with related experience as specified in the posting.
• Bachelor's Degree preferred; 1–3 years in academic department MS/PhD programs desirable.
• 5+ years of related office experience or 0–3 years with Bachelor's degree.

Responsibilities

• Keeps track of required program paperwork and documents.
• Organizes files and databases; updates forms for data entry.
• Designs systems to support MS/PhD programs; liaison for faculty directors.
• Coordinates graduate student application, review, and admission process.
• Supports marketing, communications materials, and alumni outreach including updating website and social media.
• Coordinates logistics for meetings and events including travel for visiting grad students.
• Monitors program budget.
• Supports the operation of the department office and leadership needs.
• Acts as a point person for graduate students providing information and advice.

Skills

Office coordination

Communication skills

Time management

Education

High School Diploma

Bachelor's degree

Job description

Overview

The Tufts Department of Biology in the School of Arts and Sciences is dedicated to providing for our students a unified and comprehensive view of biological processes and opportunities for undergraduates to actively participate in cutting-edge biological research in molecular biology, cell biology, genetics, physiology, plant ecology, animal behavior, and conservation biology. The Department of Biology maintains an active research and teaching program on the Medford campus and in various field locales, and trains and advises graduate and undergraduate students as well as post-doctoral fellows.

What You'll Do

The Program Coordinator provides advanced support and coordination for the graduate programs in the department of Biology.

• Keeps track of required program paperwork and documents, responds to inquiries and provides detailed information to current and potential graduate students.
• Organizes and maintains files and databases; designs and updates applications or other forms for data entry.
• Proactively designs and implements systems that improve the administration and execution of the M.S. and Ph.D. program, including serving as intermediary for faculty directors.
• Coordinates graduate student application, review, and admission process.
• Participates in development of program or project marketing, communications materials, and alumni outreach including updating website and social media accounts.
• Coordinates logistics for meetings and events including travel and arrangements for visiting graduate students.
• Monitors program budget
• Supports the operation of the department office and other activities as needed by department leadership.
• Acts as a point person for graduate students providing information and advice

What We're Looking For

Basic Requirements:

• High School Diploma
• Knowledge and skills as typically acquired by a High School diploma and 5+ years of related experience OR Bachelor's degree and 0-3 years of related office experience

Preferred Qualifications:

• Bachelor's Degree
• 1-3 years Experience working in academic dept with MS and PHD programs

Special Work Schedule Requirements:

This position is expected to be on campus 5 days per week.

Pay Range

Minimum $27.85, Midpoint $33.15, Maximum $38.50

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.