Program Coordinator Assistant (2) Grace Klein Community

Grace Klein Community, Inc.; Bessemer (AL); Hybrid; USD 21,000 - 30,000; Full time

Job summary

Grace Klein Community, Inc. is seeking a Program Coordinator Assistant to help plan, coordinate, and oversee volunteers for our community initiatives.

The role supports day-to-day operations, ensures events and distributions run smoothly, and helps secure financial support and sponsorships. The ideal candidate thrives in a fast-paced nonprofit setting, manages multiple projects, maintains attention to detail, communicates effectively, and collaborates across teams to strengthen community

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple programs and projects simultaneously.
• Excellent communication and interpersonal skills.
• Experience coordinating volunteers and community engagement preferred.
• Experience coordinating events and projects preferred.
• Proficiency with basic computer tools and data systems (email, spreadsheets, Monday.com).

Responsibilities

• Secure partners and sponsors for Grace Klein programs.
• Oversee volunteers, delegate tasks, and recruit new volunteers.
• Coordinate events, distributions, and locations.
• Track program progress and report on outcomes.
• Maintain orderly program spaces and office areas.
• Support intern oversight and training.

Skills

Organizational skills

Volunteer coordination

Communication

Project management

Attention to detail

Tools

Microsoft Office

Monday.com

Job description

Now Hiring

Full-time, hourly-paid position

40 hours per week

Location: 2701 Morgan Road, Bessemer, AL 35022

Grace Klein Community (GKC) is a nonprofit organization dedicated to fostering community, addressing food insecurity, and promoting sustainability. We work collaboratively with local and global partners to serve those in need, building relationships to create lasting impact.

Our most important function is as a ministry. People come first. No matter the task at hand, we do everything in our power to make a place for everyone. We stop and listen, we pray, and we encourage gifts, skills, and purpose. We foster relationships with people where they are, whether in abundance or crisis. Our vision comes down to the basics of the early church: “We all have a need; we all have something to give. If we all share what we have, we all have what we need.”

Position Summary

The Program Coordinator Assistant supports the planning, coordination, and volunteer oversight for Grace Klein Community program initiatives. The role assists with day-to-day program operations, helps ensure events and distributions run smoothly, supports efforts to secure financial support and sponsorships, and contributes to strategies to strengthen community engagement.

The ideal candidate must excel in a fast-paced environment, demonstrate resilience when managing numerous concurrent projects, maintain exceptional attention to detail, think critically and rapidly, and effectively coordinate multiple tasks simultaneously.

Key Programs Focus

• Give & Take Room
• Shoe Program
• Book Club
• We Sew Love
• Green Bin Initiative
• Etsy
• Quarterly Thank-You Notes

General Responsibilities

• Secure business, church, and organizational partners to support Grace Klein programs.
• Secure tangible donation partners aligned with program needs.
• Secure financial donation partners aligned with program needs.
• Secure donation barrel partners for donation collections.
• Secure event locations and coordinate event dates and times.
• Administer barrel partner commitments, including drop-offs and pick-ups.
• Administer individual donor drop-offs.
• Report program progress.
• Track data related to partner commitments.
• Identify partners to thank via social media or personal notes.
• Provide volunteer oversight and task delegation.
• Recruit volunteers to support program initiatives.
• Set up volunteer sign-up platforms.
• Create awareness of volunteer opportunities.
• Provide volunteer training, scheduling, delegation, and task supervision.
• Assist with all program distributions and events.
• Assist with intern oversight, ensuring interns are well-equipped, trained, and knowledgeable about program operations and processes to effectively support and strengthen all program areas.
• Maintain overall order and organization of the Community Outreach Hall.
• Keep office spaces clean, organized, and free of clutter.

Program-Specific Responsibilities

Give & Take Room

• Assist with promotional efforts to increase community participation.
• Acquire sponsorships and new donors.
• Complete data entry and tracking.
• Manage inventory flow, staging, and organization.
• Create awareness of needs and opportunities.

Shoe Program

• Complete data entry and tracking.
• Support promotional efforts and community engagement.
• Secure barrel partners and organize shoe drives.
• Facilitate shoe pick-ups and organize volunteer support.

Book Club

• Maintain records and complete data entry.
• Promote the program through social media and community channels.
• Acquire partnerships for new and used books.
• Develop partnerships to provide books or literacy kits to families and organizations.

We Sew Love

• Facilitate and delegate sewing and crafting projects to volunteers.
• Communicate with the We Sew Love team regarding pressing needs.
• Ensure organized coordination of materials and project assignments.

Green Bin Initiative

• Drive bin collections at four locations to maximize revenue.
• Monitor all four bin locations and ensure consistency in donation flow.
• Ensure only out-of-season or unusable clothing, including stained, torn, or damaged items, is designated for bins.
• Support logistics for distributing bags to various locations and improving overall initiative efficiency.

Etsy

• Promote and increase visibility for the Etsy store.
• Keep the Etsy storefront updated with current listings, descriptions, and product photography.
• Fulfill Etsy orders accurately and on time.
• Maintain the in-office storefront area so it is clean, orderly, and shopper-ready.
• Organize materials and inventory related to Etsy operations.

Quarterly Thank-You Notes

• Create quarterly template drafts for approval.
• Recruit volunteers to assist with writing thank-you notes.
• Ensure thank-you notes are written and mailed in a timely manner.
• Maintain inventory of supplies and request replacements as needed.
• Update Monday.com with tracking and progress.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple programs and projects simultaneously.
• Excellent communication and interpersonal skills.
• Experience in volunteer coordination, working with volunteers, and community engagement preferred.
• Experience coordinating community projects and events preferred.
• Comfortable working independently and as part of a team.
• Ability to track inventory, donations, and program progress using data systems.
• Strong written and verbal communication skills.
• Creative skills or interest in promotional content and community engagement.
• Comfortable managing merchandise, displays, and order fulfillment for Etsy and storefront operations.
• Strong problem-solving skills and flexibility to respond to evolving program needs.
• Ability to maintain professionalism with donors, volunteers, and community partners.
• Proficiency in basic computer tools, including email, spreadsheets, Microsoft Office, online platforms, and Monday.com.

Work Schedule

• General work hours are Monday–Friday, 8:30 AM–5:00 PM.
• Flexibility is required, as some days may require earlier start times or later end times based on program needs, especially during distributions and events, including diaper distributions, School Supply Distribution, Christmas, and shoe pick-ups.
• Weekend flexibility is required, as staff participate in a rotating schedule to lead Serve Teams.
• Must be willing and able to lift 25 lbs.+
• The position reports directly to the Programs Coordinator.