Program Coordinator-Admin Area

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 10,000 - 60,000; Full time

Job description

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Join to apply for the Program Coordinator-Admin Area role at Texas Tech University Health Sciences Center

Introduction

Nationally recognized as a

Join us as we change the future of health care.

About TTUHSC

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Respond to and manage phone calls and faculty email requests received via the pool or direct email.
• Transcribe dictation, format, and send written communications.
• Schedule meetings, reminders, and prepare meeting documents.
• Enter, update and maintain faculty CV (curriculum vitae) content.
• Produce reports and assist faculty with Annual Faculty Evaluations.
• Track and log faculty CMEs(Continuing Medical Education).
• Request faculty leave approval, post to the faculty calendar, ensure it is posted to the departmental Faculty Leave calendar, and notify key people.
• Arrange faculty department-related travel accommodations, post to faculty calendar, prepare documents, collect receipts, and process reimbursement.
• Complete institutional quarterly evaluation.
• Gather data, articles, tables, review and edit manuscripts.
• Complete faculty and departmental purchases, maintain receipts, and reconcile expense reports in Chrome River weekly (registration, membership dues, books, food, and similar expenses).
• Attend weekly coordinator meetings and periodic administration section meetings.
• Schedule and manage Mock OSCEs(Objective Structured Clinical Examination).
• Create, manage and distribute medical student rotation schedules; Notify faculty of students' rotation schedules.
• Manage the students’ badges, evaluations and absences.
• Ensure students are current on OR (Operating Room) training.
• Arrange lunch debriefing meetings.
• Distribute NBME(National Board of Medical Examiners) practice vouchers.
• Track and manage students' H&Ps(History & Physical).
• Schedule and manage final OSCE and enter final scores.
• Arrange and manage mid-point evaluations.
• Assist MSIV(Medical Students 4- 4th year med student clerkship) with the Program Coordinator.
  
  

Required Qualifications

High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Experience with medical transcription and terminology.
• Experience in clinic administrative or high level administrative support settings.
  
  

Required Attachments

Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace
  
  

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more. Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

Salary Commensurate With Education, Experience And/or Skills.

Pay Grade Maximum

Salary Commensurate With Education, Experience And/or Skills.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Grant Funded?

No

Travel Required

None

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Higher Education

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