Program Coordinator 1 (

Holland America-Princess (Holland America Dawson City Inn); Juneau, Anchorage (AK, AK); Hybrid; USD 65,000 - 90,000; Full time

Job summary

The Department of Education & Early Development (DEED) invites candidates to join a team focused on fiscal and grants administration for Alaska Reads Act and related literacy initiatives.

This role supports budget development, reporting, and compliance across statewide programs.

Qualifications

• Knowledge of budget administration and analysis; ability to prepare, justify, report on budgets and integrate with accounting and reporting systems.
• Understanding of grants management processes: solicit, review, award, and administer grants and agreements.
• Strong analytical thinking and problem solving; ability to plan, evaluate, and coordinate multi‑agency work.

Responsibilities

• Coordinate fiscal and grants management activities supporting Alaska Reads Act, Early Learning programs, and the CLSD Grant.
• Prepare budget materials, monitor expenditures and encumbrances, analyze fiscal trends, and compile financial and program reports.
• Maintain accurate grant and fiscal records, process reimbursement documentation, and track reporting requirements, deliverables, and deadlines.
• Use state accounting and grants management systems to reconcile information and identify fiscal, documentation, or compliance issues.
• Work with program staff and administrative partners to coordinate established fiscal, procurement, grant, and reporting processes.

Skills

Budget Admin

Grants Mgmt

Analytical Thinking

Planning & Eval

Compliance

Decision Making

Job description

Job Description

Welcome to the Department of Education & Early Development (DEED)!

We'd be delighted to have you join our team.

What You Will Be Doing:

In this role, you will:

Coordinate fiscal and grants management activities supporting the Alaska Reads Act, Early Learning programs, and the Comprehensive Literacy State Development (CLSD) Grant.

Prepare budget materials, monitor expenditures and encumbrances, analyze fiscal trends, and compile financial and program reports.

Maintain accurate grant and fiscal records, process reimbursement documentation, and track reporting requirements, deliverables, and deadlines.

Use state accounting and grants management systems to reconcile information and help identify fiscal, documentation, or compliance concerns.

Work closely with program staff and administrative partners to coordinate established fiscal, procurement, grant, and reporting processes.

Our Mission, Values, and Culture:

The Department of Education and Early Development's mission is to provide an excellent education for every student every day. DEED provides leadership, resources, and support to strengthen Alaska's K-12 public education system through statewide initiatives focused on student achievement, accountability, educator support, and continuous improvement. This position contributes to that work through strategic planning, cross-divisional coordination, legislative and board reporting, grant implementation support, and communication efforts that support Alaska's students, educators, schools, and districts.

Benefits of Joining Our Team:

Join a collaborative team dedicated to supporting statewide literacy and early learning initiatives that benefit Alaska's students, families, and school districts. This position offers opportunities to build expertise in state government operations, grants management, budgeting, procurement, and program administration while working with knowledgeable professionals across the department. You will gain valuable experience supporting complex state and federally funded initiatives in a team-oriented environment that values collaboration, continuous learning, and professional growth. Flexible work schedules and hybrid telework options help support a healthy work-life balance.

The Working Environment You Can Expect:

This position may be based in either the Juneau or Anchorage office and offers flexible work options, including in-office, hybrid, or remote work, depending on operational needs. The work is primarily office-based and involves regular collaboration with program staff, administrative support teams, and department partners supporting statewide literacy and early learning programs.

We are interested in candidates who possess some or all of the following position specific competencies:

Budget Administrati

on:

Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

Technical Competence:

Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Grants Management:

Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.

Special Note:

This position may require occasional travel within the state to support DEED sponsored events.

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications.

Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Any combination of education and/or experience that provides the applicant with competencies in

Analytical Thinking/Problem Solving:

uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

Compliance:

Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.

Decision Making:

Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Planning and Evaluating:

Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Equivalent to those typically gained by:

Training from an accredited college or university in any field and/or progressively responsible experience assisting with planning, coordinating, and implementing administrative controls, work processes, and/or procedures for a program, project, business, or organization.

Special Note

:

"Competencies" means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

"Typically gained by" means the prevalent, usual method of gaining the competencies expected for entry into the job.

"Training" and "education" are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

"Progressively responsible" means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

At time of interview, applicants are required to submit (if not already attached to your application):

A list of three (3) professional references, one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s).

A copy of your last three (3) performance evaluations, or two (2) letters of reference if evaluations are unavailable.

Please read the below information carefully. This applies to your application submission.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application If you have not obtained a degree, please indicate the number of units completed Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application (Unofficial is okay; p