Program Coordinator

IREX; Washington, Northern (District of Columbia, KY); Hybrid; USD 34,000 - 44,000; Full time

Job summary

IREX is seeking a Program Coordinator in Washington, DC to support the Fulbright Teacher Exchanges team with essential administrative and operational duties. You will help manage program delivery, engage with embassies, commissions, participants, and partners, and ensure compliant reporting and documentation.

The role involves coordinating activities, maintaining participant data, and providing on-site support for workshops and trainings, while coordinating donor reporting and data collection.

Qualifications

• At least two years of relevant professional experience (internships and part-time experience may be considered).
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work collaboratively across cultures and time zones.
• Proficiency with Microsoft Office and familiarity with CRM, communications, and collaboration tools.

Responsibilities

• Coordinate program activities and provide logistical support for events, workshops, trainings, and travel.
• Maintain participant data and program records, ensuring accuracy and completeness.
• Support monitoring, evaluation, and reporting activities.
• Assist with the preparation of program materials and resources.
• Provide on-site support during workshops and events.

Skills

Two years experience

Strong organizational skills

Excellent communication

Attention to detail

Cross-cultural collaboration

Microsoft Office

Tools

CRM software

Job description

Headquarters
1350 I St NW
Washington, DC 20005, USA

Headquarters
1350 I St NW
Washington, DC 20005, USA

IREX is a global development and education organization that works with governments, the private sector, and local partners to create lasting change around the world. We strengthen education systems, equip youth and leaders with essential skills, advance digital innovation, and foster resilient communities.

About the Role

IREX is seeking a Program Coordinator to support the Fulbright Teacher Exchanges team. This role provides critical administrative and operational support for program implementation, stakeholder engagement, event coordination, participant management, reporting, and compliance activities. The Program Coordinator plays a key role in ensuring high-quality program delivery while supporting participants, partners, and funders.

What You'll Do

Program Administration & Coordination - Coordinate program activities and provide logistical support for events, workshops, trainings, and travel. Maintain participant data and program records, ensuring accuracy and completeness. Support monitoring, evaluation, and reporting activities. Assist with the preparation of program materials and resources. Provide on-site support during workshops and events.

Stakeholder & Participant Engagement - Serve as a point of contact for U.S. Embassies, Fulbright Commissions, participants, and partners. Support communications, outreach, publicity, and participant engagement efforts. Facilitate or support teacher training workshops and related activities. Draft correspondence and communications for internal and external stakeholders.

Reporting & Business Support - Contribute to donor reports and quarterly reporting requirements. Support survey implementation, data collection, and analysis. Track participant success stories and program impact data.

Financial & Compliance Support - Process payment requests and support financial reconciliation activities. Assist with contracts, procurement, subawards, consultants, and vendor agreements. Ensure activities comply with IREX policies and funder requirements.

What You'll Bring

Required Qualifications

• At least two years of relevant professional experience (internships and part-time experience may be considered).
• Strong organizational and project coordination skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work collaboratively across cultures and time zones.
• Proficiency with Microsoft Office and familiarity with CRM, communications, and collaboration tools.

Preferred Qualifications

• Experience working with teachers, schools, or educational programs.
• Experience with data management and reporting.
• Experience coordinating large-scale events or trainings.

Hourly Rate: $25.00/hr - $32.00/hr

Candidates must have unrestricted authorization to work in the United States.

Our Culture is Our People

At IREX, our culture is built on our people and on how we work together to create meaningful impact every day. We look for colleagues who bring purpose, curiosity, collaboration, and a bias for action to help strengthen communities and advance our mission.

Successful candidates demonstrate collaboration, initiative, intellectual curiosity, adaptability, strong relationship-building skills, and a commitment to delivering results that advance IREX's mission.

What We Offer

At IREX, you'll work alongside committed, passionate, and collaborative colleagues who are united by a shared mission - making it a truly rewarding place to work. We offer learning, development, and growth opportunities, along with a comprehensive benefits package designed to support your overall well-being.

Please note: While we aim to offer competitive compensation, not all candidates will be eligible for the upper end of the salary range.

Disability Specifications

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.

Equal Opportunity Employer

IREX seeks to attract the best-qualified candidates who support IREX's mission and who respect and promote excellence through diversity. IREX is committed to equal opportunity and follows recruitment and selection practices that comply with all applicable employment laws. To this end, IREX recruits, hires, trains, and promotes individuals based on merit and experience.

We conduct background checks on all successful candidates.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.