Events Specialist, Fulbright (Hybrid)

Institute Of International Education; Washington (District of Columbia); On-site; USD 73,805 - 85,801; Full time

Benefits offered by this job

Hybrid work environment

Benefits package including health/dent

Job summary

The Institute of International Education (IIE) invites you to join its Fulbright Events team in Washington, DC as an Events Specialist. This role advances Fulbright programs by designing seminars and professional development activities, coordinating with sponsors, partners, and vendors, and ensuring on-site execution of high-profile meetings, summits, and VIP gatherings.

The ideal candidate will have a bachelor's degree and at least five years of event planning experience, strong budgeting

Qualifications

• Requires a Bachelor's degree and at least five years of related work experience.
• Experience developing adult-education programming and managing large-scale events.
• Ability to multitask, manage resources, and adhere to budgets.

Responsibilities

• Develop seminar themes, review agendas, and advise on speaker selection.
• Oversee seminar design, logistics, RFPs, and subcontractor monitoring.
• Plan Fulbright in-person and virtual seminars and professional development programs.
• Coordinate content, sponsor communications, and on-site execution for events.
• Ensure compliance with policies and procedures and improve event processes.
• Represent IIE at events, liaising with sponsors, partners, VIPs, and participants.

Skills

Adult education programming

Large-scale event planning

multitask and meet deadlines

Budgeting and financial closeout

Vendor contracting

Education

Bachelor's degree

Job description

Events Specialist, Fulbright (Hybrid) - (3864)

IIE Organization -> IIE US -> Fulbright Events

Schedule

Full Time

Education

Bachelor's Degree

Location

Washington DC - Washington, DC 20005 US (Primary)

Travel

26 - 50%

Job Description

The Institute of International Education (IIE) is hiring an Events Speciaist for our Fulbright Events team. We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it’s a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world.

Learn more about IIE and our culturehere .

Job Summary:
This position will work with the Fulbright Events team to advance the mission of the Fulbright program by creating engagement and connections among Fulbright students, scholars, and professionals. Through our events, Fulbrighters from around the world connect with each other, engage with concepts and ideas, and further their professional development, academic success, and understanding of the United States and other countries.
This position is responsible for the design, conceptualization and implementation of Fulbright seminar and professional development activities, including but not limited to core in-person seminars and/or special thematic seminars. The Events specialist is the primary point of contact for unique programs in the Fulbright portfolio and Events Team portfolio including, but not limited to, high profile meetings, summits, and VIP gatherings. The specialist will have primary responsibility for content development, sponsor communication, subcontractor monitoring, and on-site implementation.

Essential Functions:

• Develops Seminar themes, conducts agenda review, and advises on speaker identification and preparation.
• Manages activities of the assigned portfolios, including the RFP process, seminar design, logistical implementation, and subcontractor monitoring.
• Establishes timetables, events and processes for Fulbright Student in-person and virtual seminars and professional development programs.
• Manages the key areas on all assigned events including: solicitation of seminar program content proposals from qualified organizations; oversight of event management system and other technology solutions; financial monitoring and closeout; and program reporting and assessment.
• Ensures appropriate compliance with policies and procedures. Designs and implements new procedures for event management, as needed.
• Represents IIE at in-person events, liaising with sponsors, program partners, VIPs, and participants.

Job Requirements

Qualifications and Experience

Education and Work Experience

• Requires a Bachelor's degree and at least five years of related work experience, or an equivalent combination of education and experience.

Required Knowledge, Skills and Abilities

• Experience developing adult-education programming on general and specific topics, preferred.
• Experience managing large-scale event planning operations.
• Ability to multitask and meet deadlines.
• Experience managing resources and workflow.
• Ability to build and/or adhere to project budgets.
• Experience overseeing program vendor contracting and financial closeout.

Salary and Benefits

• Hiring Range: $73,805 - $85,801. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, job-related knowledge, skills, abilities, internal organizational equity, and geographic region.
• IIE offers a robust suite of benefits to team members including medical, dental, and vision plans, paid time off and holidays, student loan, tuition and professional development reimbursement programs, retirement plans and a family medical leave benefits. Please visit ourcareers page for further details.

The Institute of International Education (IIE) offers a flexible hybrid work environment which leverages both office work and telework.

Work Conditions & Physical Demands

Essential functions are performed in a general office setting with low noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team members and external stakeholders. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

IIE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.