Program Coordinator

The Office of the Chief Financial Officer (OCFO); Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Job summary

Office of Finance and Treasury (OCFO) in Washington, DC seeks an Administrative Coordinator to assist in gathering documents, completing files, and monitoring court cases for CCU collections. The role supports the Office of the Attorney General and District in court filings.

Two years of progressive administrative experience, including data entry and reporting, are required, with at least one year in collections. Proficiency in Word, Excel, and PowerPoint is essential.

Qualifications

• Two (2) years of progressive experience managing and coordinating documentation for detailed administrative projects or assignments; performing data entry, research, and analysis; and creating reports within databases or similar software.
• Experience must include at least one (1) year supporting collection efforts and processes.
• Experience utilizing Microsoft Office Suite with proficiency in Word, Excel, and PowerPoint.

Responsibilities

• The incumbent will assist in document gathering, file completion, and monitoring court cases and court dockets for CCU cases where the Office of the Attorney General is representing the CCU and the District in its collections efforts.
• Duties include compiling information, data, and statements to complete court document packages for the OAG to file in foreign courts; preparing cases for filing in Superior Court; tracking and processing incoming settlement checks and payments on judgments; and preparing drafts of monthly reports to track a variety of data points.

Job description

Posting number: 26-AD-OFT-0001

Department: Office of Finance and Treasury

Job classification: Administrative Coordinator

Posting type: Open

Categories: Office and Administrative Support

Summary

SERVICING PERSONNEL OFFICE/UNIT: Office of Human Resources
POSITION SERIES: DS-0301
POSITION GRADE: DS-7/9
IF "OPEN UNTIL FILLED," FIRST SCREENING DATE: November 24, 2025
TOUR OF DUTY: To Be Determined
AREA OF CONSIDERATION: Unlimited
PROMOTION POTENTIAL: DS-9
NO. OF VACANCIES: One (1) or more
AGENCY: Office of Finance and Treasury
DURATION OF APPOINTMENT: Permanent
COLLECTIVE BARGAINING UNIT: This position is not in a collective bargaining unit.
BRIEF DESCRIPTION OF DUTIES: This position is located in the Office of the Chief Financial Officer (OCFO), Office of Finance & Treasury (OFT). The incumbent will assist in document gathering, file completion, and monitoring court cases and court dockets for CCU cases where the Office of the Attorney General is representing the CCU and the District in its collections efforts. Duties include but are not limited: compiling information, data, and statements to complete court document packages for the OAG to file in foreign courts; preparing cases for the Office of the Attorney General (OAG) for filing in Superior Court; tracking and processing incoming settlement checks and payments on judgments; and preparing drafts of monthly reports to track a variety of data points. Performs other related duties as assigned.

Examples of duties

Two (2) years of progressive experience managing and coordinating documentation for detailed administrative projects or assignments; performing data entry, research, and analysis; and creating reports within databases or similar software. Experience must include at least one (1) year supporting collection efforts and processes. Experience utilizing Microsoft Office Suite with proficiency in Word, Excel, and PowerPoint. Must have strong written and verbal communication skills, and be able to multitask effectively, prioritize competing deadlines, and adapt to changing client needs.

Qualifications

Experience that provides the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for this position.

Supplemental information

STATEMENT ON THE USE OF ARTIFICIAL INTELLIGENCE (AI)

Integrity is the foundation of a fair and competitive recruitment process. Candidates are expected to complete all application materials, assessments, and interviews without the assistance of artificial intelligence (AI) tools. The use of AI-generated or any unauthorized assistance during any stage of the hiring process is strictly prohibited. Violations of this policy may result in disqualification from consideration for employment.

COVID-19 VACCINATION

The Office of the Chief Financial Officer values the safety of our employees, our residents, and our visitors. In support of these values, OCFO employees are strongly encouraged to be immunized against COVID-19.

COLLECTIVE BARGAINING UNIT

Employment with the OCFO is at will. However, the discipline and/or discharge of bargaining unit employees is governed by the collective bargaining agreement.

EEO STATEMENT

The OCFO is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.

JOB OFFERS

Official job offers are made only by the OCFO’s Office of Human Resources.

REASONABLE ACCOMMODATION REQUESTS

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contact you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

RESIDENCY PREFERENCE

An external applicant for a position in the OCFO who is a bona fide resident of the District of Columbia at the time of application, may claim a hiring preference over a non-resident applicant by completing the 'Residency Preference for Employment' form, DC 2000RP, and uploading and attaching it to their employment application. To be granted preference, an applicant must: (1) be qualified for the position; and (2) submit a claim form at the time of application. Except for employees entitled by law to preference, preference will not be granted unless the claim is made at the time of application. This preference is only granted upon initial appointment.

NOTICE OF NON-DISCRIMINATION

In accordance with the D.C. Human Rights Act of 1977, as amended, D.C. Official Code section 2-1401.01 et seq., (Act) the District of Columbia does not discriminate on the basis of actual or perceived: race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, familial status, family responsibilities, matriculation, political affiliation, disability, source of income, or place of residence or business. Sexual harassment is a form of sex discrimination, which is also prohibited by the Act. In addition, harassment based on any of the above, protected categories is prohibited by the Act. Discrimination in violation of the Act will not be tolerated. Violators will be subject to disciplinary action.

NOTICE OF BACKGROUND INVESTIGATION AND PENALTIES FOR FALSE STATEMENTS

Employment with the OCFO is subject to the completion and satisfactory result of a background investigation conducted by the OCFO. For most positions, the investigation is conducted after commencement of duty, at which time you will be provided background and release of information forms to complete. For more information, see the Employment Opportunities section at the OCFO website (www.cfo.dc.gov). Certain highly sensitive positions however warrant completion of the OCFO background investigation prior to commencement of duty. You will be informed if this is required. Applicant understands that a false statement on any part of your application, including materials submitted with the application, may be grounds for not hiring you, or for firing you after you begin work (D.C. Official Code, section 1-616.51 et seq.) (2001). The applicant understands that making a false statement on the application or on materials submitted with the application is punishable by criminal penalties pursuant to D.C. Official Code, section 22-2405 et seq. (2001).

SALARY REDUCTION OF REEMPLOYED ANNUITANTS

An individual selected for employment in the District Government on or after January 1, 1980, who is receiving an annuity under any District government civilian retirement system, shall have his or her pay reduced by the amount of annuity allocable to the period of employment as a reemployed annuitant.

VETERANS PREFERENCE

Applicants claiming veteran’s preference must submit official proof with the application.

WORKING CONDITION

Office Environment