Court Program Assistant - FYJP

Administrative Office of the Courts; Olympia (WA); On-site; USD 65,000 - 85,000; Full time

Job summary

Administrative Office of the Courts in Olympia, Washington, is seeking a Court Program Assistant to support the Family & Youth Justice Programs. The role emphasizes Microsoft 365, SharePoint, and administrative coordination to keep programs running smoothly and equity-focused services strong.

The ideal candidate will manage meetings, create and maintain SharePoint resources, and assist staff with documents while contributing to continuous process improvements across the FYJP operations.

Qualifications

• Microsoft 365 & SharePoint proficiency in a professional setting.
• Strong organization, scheduling, and document coordination abilities.
• Ability to manage multiple tasks and maintain accurate records.

Responsibilities

• Maintain recurring administrative processes that keep FYJP operations functioning smoothly.
• Provide high-quality logistical support for meetings, workgroups, and other team activities, including scheduling, preparing materials, note-taking, and tracking follow-up.
• Create, organize, and maintain SharePoint sites, document libraries, lists, pages, and file structures that support team workflows.
• Use Microsoft 365 tools extensively—particularly advanced Excel, Teams, and Word—to produce polished, accurate, and reliable work products.
• Support staff with drafting, formatting, and organizing documents and presentations.
• Maintain internal resources and program information on SharePoint and AOC web platforms.
• Manage inboxes, monitor requests, and ensure timely communication and routing of information.
• Apply sound judgment in handling information, responding to questions, and identifying when issues should be escalated.
• Participate in continuous improvement by helping identify workflow challenges and proposing practical, constructive ideas.
• Perform other administrative duties as assigned

Skills

Microsoft 365 & SharePoint

Education

Associate of Arts degree in business or a related field

Four years of administrative program support experience

Tools

SharePoint

Job description

Join a Team Making a Real Difference for Children, Youth, and Families.

Join a passionate team making a real impact for children, youth, and families across Washington. The Administrative Office of the Courts (AOC) is looking for a detail-oriented, tech-savvy Court Program Assistant to support our Family & Youth Justice Programs (FYJP). If you’re someone who loves helping others succeed, enjoys keeping busy teams organized, and wants your work to contribute to meaningful change, this role is a great fit.

In this position, you’ll be an essential partner in keeping our programs running smoothly. Your skills in Microsoft 365, SharePoint, and administrative coordination will help drive projects forward, support staff, and strengthen efforts that promote equity, dignity, and hope in courts serving families statewide.

If you find joy in creating order, supporting a collaborative mission‑driven team, and producing accurate, polished work that makes a difference, we’d love to meet you. This is a place where your strengths matter and where you’ll have room to learn, grow, and help shape positive outcomes for communities across the state.

WASHINGTON COURTS EMPLOYMENT OPPORTUNITY

Administrative Office of the Courts

COURT PROGRAM ASSISTANT

Administrative Services Division

OUR MISSION

Advance the efficient and effective operation of the Washington Judicial System.

The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work‑life balance.

Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

POSITION DETAILS

Job #: 2026-80

Status: Regular, Full-Time

Location: Olympia, Washington

Salary: Range 56: $64,512 - $84,528 per year (DOQ).

Opens: August 31, 2026

Closes: September 10, 2026. Candidates are encouraged to apply early. AOC reserves the right to close the recruitment at any time but no sooner than seven days after posting.

WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION

AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to an interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager for this recruitment.

This position requires you to be in the office at least two (2) days per week.

Some of the duties you will perform are:

• Maintain recurring administrative processes that keep FYJP operations functioning smoothly.
• Provide high-quality logistical support for meetings, workgroups, and other team activities, including scheduling, preparing materials, note-taking, and tracking follow-up.
• Create, organize, and maintain SharePoint sites, document libraries, lists, pages, and file structures that support team workflows.
• Use Microsoft 365 tools extensively—particularly advanced Excel, Teams, and Word—to produce polished, accurate, and reliable work products.
• Support staff with drafting, formatting, and organizing documents and presentations.
• Maintain internal resources and program information on SharePoint and AOC web platforms.
• Manage inboxes, monitor requests, and ensure timely communication and routing of information.
• Apply sound judgment in handling information, responding to questions, and identifying when issues should be escalated.
• Participate in continuous improvement by helping identify workflow challenges and proposing practical, constructive ideas.
• Perform other administrative duties as assigned

CORE COMPETENCIES

Microsoft 365 & SharePoint

We are seeking a candidate with strong, demonstrated experience using Microsoft 365 and SharePoint in a professional environment. The ideal candidate:

• Actively uses Outlook, Teams, Word, PowerPoint, and advanced Excel features with confidence.
• Has hands-on experience managing SharePoint sites, libraries, lists, permissions, and shared resources.
• Quickly learns new tools and features and enjoys figuring out how to use technology to support better workflows.
• Can help others navigate shared workspaces, file structures, and collaboration tools

Organization & Follow-Through

Keeps multiple responsibilities organized, manages deadlines reliably, and communicates proactively when delays or conflicts arise.

Accuracy & Attention to Detail

Produces careful, precise work. Notices missing, unclear, or inconsistent information and takes action to verify and correct it.

Judgment & Problem Solving

Uses available guidance and information to resolve routine issues and recognizes when questions require clarification, expertise, or a decision from others.

Communication & Teamwork

Communicates clearly, respectfully, and with enough context to support shared understanding. Supports team members without automatically assuming ownership of their work.

Improvement & Growth

Identifies opportunities to streamline processes and engages constructively in improvements. Shows readiness to learn, build new skills, and take on greater responsibility over time.

• Associate of Arts degree in business or a related field

• Four years of administrative program support experience.

Relevant experience may substitute for the required education.

THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES

• Strong proficiency with Microsoft 365 and SharePoint.
• Experience supporting busy teams in government, courts, or nonprofit environments.
• Ability to manage workflows and track deadlines across multiple projects.
• Clear, professional communication skills and comfort working with diverse partners.
• Commitment to equity, inclusion, and improving family-serving systems.
• Interest in developing deeper knowledge of FYJP operations, AOC processes, and Washington’s court system.

If you have gotten this far and are thinking you do not qualify, consider again. Studies have shown that women, people of color, and people with disabilities are less likely to apply to jobs unless they meet every single qualification. At the Administrative Office of the Courts, we are dedicated to building a diverse and authentic workplace centered in belonging. If you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the candidate needed for this or other roles.

IMPORTANT:

To be considered for this position, you MUST include the following:

• Completed online application;
• Current Resume;
• Letter of Interest describing how you meet the specific qualifications for the position.

IMPORTANT INFORMATION

• The workweek may fluctuate depending on workload or agency needs.
• Overnight travel may be required based on business needs.
• This position may be overtime eligible.

The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office at [phone], or fax [phone], or via email to [e-mail].

The Washington State Administrative Office of the Courts does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

SPECIAL NOTE:

Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.