Administrative Services Assistant (Office Automation)

United States Attorneys' Offices; Tyler (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

United States Attorneys' Offices in Tyler, TX seeks an Administrative Services Assistant (Office Automation) to provide administrative support to a respected team. Responsibilities include drafting correspondence, reporting, filing, front-desk duties, mail handling, inventory, purchasing, vehicle coordination, and facilities coordination. The role requires typing proficiency and experience with office automation software, with federal qualification standards.

Qualifications

• To qualify for the position in the Federal service, you must have at least one year of specialized experience equivalent to the GS-04 level.
• Specialized experience includes producing written documents using office automation software; maintaining files; entering data into databases or spreadsheets; handling travel requests and vouchers; managing vehicles and conducting inventory.

Responsibilities

• Provide a variety of administrative assistance services: compose correspondence from records or files.
• Prepare reports by compiling data and obtaining required information; advise on procedural and administrative functions related to reports.
• Maintain office files, records, logs, and manuals to fit specified systems.
• Perform front desk duties, screen visitors, and answer phones.
• Receive mail, determine if it requires supervisor attention, or redirection.
• Disseminate mail and manage packages, supplies, etc.
• Maintain inventories and reorder levels for offices.
• Assist with purchasing of routine office supplies; collect data from documents.
• Assist with government-owned vehicles including scheduling maintenance and registration.
• Coordinate facility maintenance requests for timely resolution.

Skills

Typing 40 wpm

Office automation software

Tools

Office automation software

Job description

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. This position is also being announced via Merit Staffing procedures under 26-TXE-13021673-MS.

Duties

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If selected for this position, you will join a well-respected team that is responsible for providing administrative support services.

Typical Work Assignments Will Include

• Provide a variety of administrative assistance services: Compose correspondence such as letters, endorsements, memoranda and electronic correspondence from records or files maintained.
• Prepare a variety of recurring and special reports, compiling data and obtaining required information. Advise employees on all procedural and administrative functions related to reports.
• Establish and maintain office files, records, logs, and manuals in accordance with specified file systems and office needs.
• Perform front desk duties such as screening visitors and accepting phone calls.
• Receive and review incoming mail and determine if it is appropriate to call to the attention of a supervisor or to redirect other organizational entities.
• Disseminate mail (hand-delivered mail, packages, supplies, etc.).
• Maintain logs of current inventories, conduct inventories of supplies to ascertain stock and reorder levels for offices.
• Assists with purchasing actions of routine office supplies and general office requirements. Obtain missing or corrected data from supporting documents, operating instructions, or supervisor. Documents include precise specifications and requirements.
• Assists with government owned vehicles, to include scheduling for maintenance, repairs and registration of government vehicles assigned to the district in a timely manner.
• Coordinate and manage facility maintenance requests to ensure timely resolution of issues.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

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Conditions of employment

• You must be a United States Citizen or National.
• You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
• You may be required to complete a one-year probationary period. See “Additional Information” section for specific details.
• Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.
• A USA Hire assessment is required. An email will be sent with additional information after you submit your application. You will have 48 hours from the closing date of this announcement to complete the assessment.

Qualifications

To qualify for the position of Administrative Services Assistant (Office Automation), at GS-0303-5, you must meet the qualification requirements listed below.

GS-05

To be qualified at the GS-05 level you must have at least one year of specialized experience equivalent to the GS-04 level in the Federal service.

Specialized experience

is defined as experience providing a variety of clerical and administrative functions such as producing written documents utilizing office automation software; obtaining information from files or general reference sources; maintaining files, inputting information into databases or spreadsheets; sorting and retrieving data to produce documents and reports; preparing and/or assisting with travel requests and vouchers; conducting inventory, processing supply requests; purchasing office supplies and reconciling purchase card statements; managing company vehicles; and receiving telephone calls and visitors to the office.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)-

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

YouMUST meet all qualification requirements by the 09/09/2026 of this announcement.

Your resume must support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating. See the Required Documents section for important notes about what must be included in your resume.

After you submit your application, you will receive notification indicated whether or not the USA Hire assessment is required. You will have 48 hours from the closing date of this announcement 09/09/2026 to complete the assessment which is part of your application.

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence when applying. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. If you are qualifying on foreign education, you MUST submit proof of creditability of education as evaluated by a credentialing agency. Transcripts must be uploaded with your application to verify education. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorize.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service:

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Reasonable Accommodation Statement:

Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case‑by‑case basis.

EEO Statement/Policy:

The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former):

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.